March 12, 2018 at 7:00 PM - Board of Education Regular Meeting
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I. Call to Order and roll call
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II. Swearing in of re-elected board member
Discussion:
Kris Cummins read and signed a loyalty oath.
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III. Reorganization of board
Action(s):
No Action(s) have been added to this Agenda Item.
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IV. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Minutes of the February 12, 2018 special meeting
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IV.B. Minutes of the February 12, 2018 regular meeting
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IV.C. Approval of encumbrances, class, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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IV.C.1. 2017-2018 general fund purchase orders #311-333
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IV.C.2. 2017-2018 general fund change orders as of 3-9-18
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IV.C.3. 2017-2018 general fund payroll change orders as of 3-12-18
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IV.C.4. 2017-2018 building fund purchase orders #57-64
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IV.C.5. 2017-2018 building fund change orders as of 3-9-18
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IV.C.6. Child nutrition fund report
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IV.C.7. 2017-2018 child nutrition fund change orders as of 3-9-18
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IV.C.8. 2017-2018 child nutrition fund payroll change orders as of 3-8-18
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IV.C.9. 2017-18 building bond fund (#37) purchase orders #4-9
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IV.C.10. 2017-2018 building bond fund (#38) purchase order #2
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IV.C.11. 2017-18 building bond fund (#39) purchase orders #1-2
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IV.D. Activity Fund report
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IV.E. Treasurer's report
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V. Reports/Announcements/Meetings
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V.A. Superintendent's Report
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V.A.1. Membership
Discussion:
Mr. Chapman reported that there was no change in membership from last month's report. This is encouraging because the figure has been dropping the past few months.
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V.A.2. Building projects
Discussion:
Mr. Chapman shared a spreadsheet showing expenditures for the softball facility. Several donations have been made toward the construction. The booster club has made donations and purchased items for the facility.
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V.A.3. Testing schedule
Discussion:
The testing window begins April 2nd and ends April 26th. Students are scheduled to take the ACT on April 3rd.
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V.A.4. Bad weather days
Discussion:
Mr. Chapman told board members that two of the bad weather days had been used on February 21 and 22. He does not recommend making up these two days. At this point, Lindsay Schools exceeds the required number of hours of attendance for the school year and would not have to make up the time.
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V.A.5. Local ag show
Discussion:
Mr. Chapman reported the local ag show was probably the best ever. He had received two calls from out-of-town visitors complimenting the facility and how the show was conducted.
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V.A.6. Designated trained employees carrying firearms
Discussion:
With two members gone, Mr. Chapman felt it would be better to have discussion about this item at a later meeting. A recent survey of employees showed 85% were in favor of designated trained employees carrying firearms.
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V.A.7. Miscellaneous (includes transportation report and utilities summary)
Discussion:
Mr. Chapman reviewed the transportation and utilities reports. Transportation repair costs are holding at an average of $5,000 per month. He pointed out on the utilities report that E-rate is paying 20% of the phone bill. He is considering contacting Pioneer about phone service next year.
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V.B. Principals' Reports
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V.B.1. Elementary
Discussion:
Mrs. Boeckman shared a copy of the newsletter that went out to parents this month. State testing will begin in April. Elementary students will be busy testing during the first two weeks of April. Track meets will be starting this Friday. Elementary students participating in 4-H did well at the county ag show.
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V.B.2. Middle School
Discussion:
Mr. Ferguson shared the names of the students of the month. Middle school teachers are helping students review and prepare for upcoming state testing and are making good use of Chrome books for this purpose. Track meets are going on, baseball is having a good season, and the slow pitch team is undefeated.
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V.B.3. High School
Discussion:
Mr. Karpe shared the names of high school students of the month. Students recently participated in an art contest at USAO and many received awards. Students participating in Special Olympics did well. Two high school students did well in the Oklahoma trash poster contest - Savannah James placed first and Charlie Simonton placed third. Mr. Karpe complimented Mrs. Hines-Bakewell on the great job she does with her art students.
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VI. Items to be considered by the Lindsay Board of Education
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VI.A. Vote to approve, reject or modify fundraising requests.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Vote to approve or not approve the 2018-2019 software service agreement with Municipal Accounting Systems, Inc.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C. Vote to approve or not approve recommendation to declare the following as surplus: 19" television, serial #3517W291A
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.D. Vote to approve, reject, or modify a resolution stating the position of the Board of Education on the possibility of a teacher work stoppage.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman expressed that he wants to support the teachers, but at the same time he needs to protect our school district. If teachers choose to send representatives (6 to 8 per day) they would not have those days counted against them and substitutes could be hired. If teachers choose to walk out, a special meeting could be called to amend the school calendar by moving the three remaining bad weather days to cover April 2, 3 and 4. If teachers remain on walk out after those three days are used, they would lose a full day's pay for each additional day. If days are made up at a later date, employees would be compensated at that time. Scheduling the walk out to begin April 2nd is bad for students in light of the testing schedule, which begins that day. April 3rd is a national testing date for juniors to take the ACT test at no charge. There is also concern for children who need to be at school in order to be fed.
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VI.E. Consideration and possible action to authorize the Superintendent to suspend operations if conditions arise that would make it necessary to close school, and to authorize the Superintendent to reconvene classes as soon as possible
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman explained that a survey will be conducted on Monday following spring break to see if teachers plan to participate in the walk out.
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VI.F. Vote to convene in executive session for the purpose of discussing evaluation and employment of any and all certified teachers as provided in Title 70 O.S. 5-118 and Title 20 O.S. Section 307 B (1) of the Open Meeting Law.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.G. Acknowledge board's return to open session
Discussion:
Kris Cummins recognized the board returning to open session at 8:57 p.m.
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VI.H. Executive session minutes compliance statement
Discussion:
Gena Fletcher gave the executive session minutes compliance statement, saying the board had met in executive session for the purposes stated on the agenda and that no vote was taken during the executive session.
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VI.I. Vote to approve or reject personnel items as follows:
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VI.I.1. Take action on any resignations/retirements received to date
Action(s):
No Action(s) have been added to this Agenda Item.
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VII. New business
Discussion:
There was no new business.
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VIII. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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