March 9, 2020 at 7:00 PM - Board of Education Regular Meeting
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I. Call to order and roll call
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II. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Minutes of the February 10, 2020 regular meeting
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II.B. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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II.B.1. 2019-2020 general fund purchase orders #369-391, totaling $15,796.89
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II.B.2. 2019-2020 general fund change orders as of 3-5-2020, totaling $2,066.66
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II.B.3. 2019-2020 general fund payroll change orders as of 3-9-2020, totaling $ 23,890.25
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II.B.4. 2019-2020 building fund purchase order #32, totaling $ 75.00
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II.B.5. Child nutrition fund report
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II.B.6. 2019-2020 child nutrition fund purchase order #40, totaling $4,375.00
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II.B.7. 2019-2020 child nutrition fund payroll change orders as of 3-9-2020, totaling $ 519.75
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II.B.8. 2019-2020 building bond fund (31) change order (#13) as of 3-5-2020, totaling ($21,862.50)
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II.C. Activity fund report
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II.D. Treasurer's report
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III. Reports/Announcements/Meetings
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III.A. Superintendent's Report
Discussion:
Mr. Chapman reviewed the membership report pointing out that current enrollment was up one student from February's report, but down about 15 students from a year ago. He mentioned that the month of April will be busy with student testing. Many of our ag students will be participating in the Oklahoma Youth Expo during the next two weeks and high school band members will be competing at state contest on March 31 or April 1. The State Department of Education released a policy today concerning traveling over spring break. If an employee or student travels to a level 2 or 3 country, they must be quarantined for 14 days after their return. The trip that was scheduled for Lindsay students to France, Switzerland and Germany has been postponed. Mr. Chapman is checking in to the possibility of live streaming graduation since large crowds may be discouraged at that time. Mr. Chapman shared that the district's custodial staff is doing all they can to insure the health of our students and staff. This includes the use of misters that kill viruses, including the corona virus. Mr. Chapman reviewed the transportation report and utilities summary.
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III.A.1. Membership
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III.A.2. Testing schedule
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III.A.3. Ag program
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III.A.4. Lindsay Band (state)
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III.A.5. Spring break trips
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III.A.6. Live streaming of graduation
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III.A.7. Student health
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III.A.8. Miscellaneous (including transportation report and utilities summary)
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III.B. Principals' Reports
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III.B.1. Elementary
Discussion:
Mrs. Boeckman gave her report on elementary. Students are being encouraged to practice "wash in-wash out" when entering or leaving their classroom. A hand sanitizer station has been set up in every classroom. This coming Friday fifth grade students will be presenting their wax museum. Students research a person, dress as them and have a presentation board with information about the person. During the presentation, students actually act the part of the person they researched. Fifth grade students will have the opportunity to participate in three track meets through elementary physical education classes. Students are scheduled to begin achievement tests on April 21st. Mrs. Boeckman researched the possibility of continuing to educate students should schools be shut down. She visited with Mrs. Shoemake and found there are six programs elementary students can access at home covering math, reading and spelling.
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III.B.2. Middle School
Discussion:
Mr. Ferguson was attending a ball game.
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III.B.3. High School
Discussion:
Mrs. Boeckman gave Mr. Karpe's report as he was not able to attend the meeting. She read names of the high school students of the month. Four students were finalists in the Rural Electric Cooperative essay contest - two won trips to Washington, D.C., and two will travel to Colorado. REC also held a calendar contest and Lindsay students won 13 of the 14 available spots on the calendar - 5 were middle school students and 8 were high school students. Mr. Chapman had already mentioned that the high school band will compete at the state level. Several members of the high school band also qualified for state in the solo and ensemble divisions.
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IV. Items to be considered by the Lindsay Board of Education
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IV.A. Consideration, discussion, and possible action to award bid package 1 with alternates and assign the package to Joe D. Hall GC, LLC construction manager at risk
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Colton Carson from Joe D. Hall was at the meeting to review bids. A total of five bids were received on the project. Funds will be available to allow the district to complete all the alternates listed for the project. The project will include updating the electrical system of the district, putting cables that now cross over Creek Street underground, and adding lighting along the paved area from Creek Street towards the football stadium, and placing electrical lines on the west side of the high school underground.
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IV.B. Discussion and possible action on fundraising requests.
Discussion:
No requests had been submitted. No action was required on this item.
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IV.C. Discussion and possible action on the 2020-2021 software service agreement with Municipal Accounting Systems, Inc.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.D. Discussion and possible action on lease agreement with Miller Farms for 60 acres of land for the 2020 calendar year
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E. Discussion and possible action on the 2019-2020 audit contract and engagement letter with Sanders, Bledsoe and Hewett
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.F. Discussion and possible action on school calendar for 2020-2021 to include early release days
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.G. Discussion and possible action on a policy concerning students wearing tribal regalia at graduation ceremony
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.H. Discussion and possible action on personnel items as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.H.1. Take action on any resignations/retirements received to date
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IV.H.2. Employment
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IV.H.2.1. Adjunct instructor for the subjects of health and finance (high school)
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IV.H.2.2. Administrative Assistant/Deputy Treasurer for 2020-2021 (Superintendent's office)
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IV.H.2.3. Custodian for middle school
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IV.H.2.4. Technology director for 2020-2021
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V. Discussion and possible action on request for early retirement contract
Action(s):
No Action(s) have been added to this Agenda Item.
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VI. New business
Discussion:
There was no new business.
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VII. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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