Public Meeting Minutes: February 13, 2024 at 6:45 PM - Board of Education Regular meeting

1. CALL MEETING TO ORDER

Discussion: Meeting called to order at 6:48 p.m. by Board
President, Bill J Clem.

2. PLEDGE OF ALLEGIANCE

3. SALUTE TO THE OKLAHOMA FLAG

4. INNVOCATION

5. STANDING RESOLUTIONS

Action(s):

Motion Passed:

Motion to approve standing re solutions 1 and 2. This motion, made by Eddie White and seconded by Neal Stephenson, Passed.

No Action(s) have been added to this Agenda Item.

5.1. MINUTES OF PREVIOUS MEETING(S)

5.2. SCHEDULE OF BILLS AND REPORTS

6. SUPERINTENDENT'S REPORT: JEFF THOMPSON

Discussion: Mr. Thompson presented the Superintendent Report.
He reported on the current Legislative Issues.
1. He talked about our State Senator, Casey Murdock,
running for Senate Pro Tem, and all the negativity
that was mailed out in fliers. He stated there was one
flier sent out that was positive about his service. He
said that a productive environment needs to be created,
and the negative rhetoric needs to stop.
2. Local Control-Many issues are being discussed that
deal with this topic like Board Election Dates (move to
November), Virtual Days (he believes they may need to
be updated), passing unfunded mandates, and any issue
that does what he calls Tulsas us ( we do not need their
politics in our communities).
3. Funding- He thinks there will be a push to do a teacher
pay raise, possible money to deal with inflation, tax cuts
look like a real possibility.
4. Be sure to contact your legislator, Senator Casey
Murdock at casey.murdock@oksenate.gov and
Representative Mike Dobrinski at Mike.Dobrinski@okhouse.
gov. Mr. Thompson said he appreciates the efforts of these
two guys, and remember they deal with other issues besides
education.

7. PRINCIPAL'S REPORT- JEFF THOMPSON AND TERRI HOPPER

Discussion: Mr. Thompson presented the elementary report. Enrolllment is 136.
Teacher Amazon Pages are still open and will be available all year,
there will be no school February 16th and 23rd, March 1st, 8th, and
15th. February 13th Steven Fite Concert, February 14th Singing
Telegrams, February 29th Parent/Teacher Conferences 4:00 p.m.
to 7:00 p.m., and March 1st Parent/Teacher Conferences 8:00 a.m.
to 12:00 p.m.
January Students of the Month-
Pre-K - Bennett Hudson
Pre-K - Kreede Sharpton
Kindg.- Edson Bencomo
1st - Ranger Bellows
2nd - Channing White
3rd - Josie Lee
4th - Nevah Thomas
5th - Mateo Serna
6th - Monica Weinman

Mrs. Hopper presented the high school report.
Enrollment is 80. The HPTC Carpentry trip is
02/12 and 02/13/2024, HPTC Skills USA 02-16-
2024, OPNA surveys Grade 6th, 8th, 10th, 12th
on 02/19/2024. ONWAC Academic banquet and
awards 2/20/2024, JH Power Lifting at Waukomis
2/20/24, HS Power Lifting at Waukomis 2/21/24,
Regional JH girls Power Lifting at Fairview 2/26/24,
Regional HS girls Power Lifting at Fairview 2/27/224.
Parent/Teacher Conferences will be held 2/29 and
2/30/24. FAFSA prep 2/29/24 at 6:00 p.m. (it will
coincide with Parent/Teacher Conferences), Girls
State Power Lifting at Durant 3/4/24, NAEP testing,
8th grade, on 3/5/24, JH Academic Meet will be at
Leedey 3/6/24, Shelly Beatty ACT prep at HPTC
3/6/24, Regional JH boys Power Lifting at Enid
3/7/24, and Regional HS boys Power Lifting at
Enid 3/8/24.

8. LEADERSHIP TEAM REPORT:

Discussion: Mr. Thompson stated that the parents involved with
the bond issue have done an amazing job answering
the type of questions they have been ask. Tecia
Spray, head of Bond Issue Committee, read a letter
that was written by the committee members, and
mailed to all of the board members. The committee
is calling class parents, have started a Facebook page
(SMvoteyes), have a website (www.voteyesMarch 5th.
com), looking at getting signs made, and obtaining the
voter registration list. Lori Baggett told of a situation
when the basketball team was going to Buffalo Tourn-
ament and broke down at Dominos in Woodward.
The team had to be hauled by car to make it in time
for game. Mrs. Syms also brought up that one of the
buses had an issue coming and going to the Stephen
Fite concert. Eddie White, Board Clerk, stated that the
board members appreciate all that the committee and
parents have done and are doing.

9. Proposed executive session for board to discuss, and approve
or disapprove, absences in excess of ten days.
25 O.S. 307 (B) (7)

10. Vote to convene in to executive session.

Action(s):

Motion Passed:

Vote to convene in to executive session at 7:35 p.m. This motion, made by Levi Spencer and seconded by Bill J. Clem, Passed.

No Action(s) have been added to this Agenda Item.

11. Vote to return to open session, and Executive
Session Compliance Statement read.

Action(s):

Motion Passed:

8:16 p.m returned to open session. Executive Session Compliance statement read by Board Clerk, Eddie White. This motion, made by Neal Stephenson and seconded by Bill J. Clem, Passed.

No Action(s) have been added to this Agenda Item.

12. Board to consider and take action on approving or
disapproving absences in excess of ten days.

Action(s):

Motion Passed:

Students A & B were tabled, and student C was yes. This motion, made by Levi Spencer and seconded by Eddie White, Passed.

No Action(s) have been added to this Agenda Item.

13. Proposed executive session to discuss principal contracts and
certified personnel.
25 O.S. 307 (B) (1)

14. Vote to convene in to executive session.

Action(s):

Motion Passed:

8:18 p.m Vote to convene in to executive session. This motion, made by Levi Spencer and seconded by Neal Stephenson, Passed.

No Action(s) have been added to this Agenda Item.

15. Vote to return to open session, and Executive Session
Compliance Statement read.

Action(s):

Motion Passed:

9:06 p.m. Vote to return to open session and Executive Session Compliance Statement read by Eddie White, Board Clerk. This motion, made by Levi Spencer and seconded by Neal Stephenson, Passed.

No Action(s) have been added to this Agenda Item.

16. Board to consider and take action on contracts
for 2024-2025 school year.

Action(s):

Motion Passed:

Mr. Thompson recommended that Brad Shryock fill the position of HS/ JH principal for 2024-2025 school year, and Jyllian Pinnell will fill position of HS/JH Assistant principal for 2024-2025 school year. This motion, made by Levi Spencer and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

17. Board to consider and take action on Policies
EHBDBA AND EHBDBA-E.

Action(s):

Motion Passed:

. This motion, made by Eddie White and seconded by Levi Spencer, Passed.

No Action(s) have been added to this Agenda Item.

18. Board to consider and take action on
Wellness Policy,

Action(s):

Motion Passed:

. This motion, made by Levi Spencer and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

19. Board to consider and take action on surplus old
surburban at Sharon.

Action(s):

Motion Passed:

Mr.. Thompson stated that student wants to purchase old surburban. He ask board if it should be opened up for bids or to just hold off. Board wants to table for now. This motion, made by Levi Spencer and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

20. Board to consider and take action to amend SRO Program
Project 376.

Action(s):

Motion Passed:

An amendment was made to SRO Program Project 376 due to payroll dates being changed to January 1, 2024 to June 30, 2024. The total amount paid for payroll will now be $15,000.00 instead of $30,000.00, so the extra $15,000.00 can be put towards safety devices. This motion, made by Eddie White and seconded by Levi Spencer, Passed.

No Action(s) have been added to this Agenda Item.

21. Board to consider and take action on quotes for SRO Program
Project 376.

Action(s):

Motion Passed:

Quotes were present by Superintendent, Jeff Thompson on the following: 1. Replacing the steel door, frame and hardware in the cafeteria at Sharon, Dorma Stainless steel panic with a pull handle on the outside and a new key cylinder, and new hinges, jamb up weatherstrip, threshold and door closer. $3630.00 (Price includes material and installation). 2. Replacing the steel door, frame and hardware on the Ag barn at Mutual, Dorma Stainless steel panic with a lever handle lock set, new hinges, jamb up weatherstrip, threshold and door closer. $3,528.00 (Price includes material and installation). 3. Replace 38 outside light fixtures total at both schools. Includes all LED lights with 1 battery backup light. Includes material as needed and labor as needed. A $1,500.00 rebate will be given from O.G.& E., so the total cost will be $7,946.00. This motion, made by Eddie White and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

22. NEW BUSINESS

Discussion: Mr. Thompson, Superintendent, stated that Jay States, Auditor, wants to come on March 11th for a Special
Meeting to present the audit to the board. That meeting will take place at 5:30 p.m. Mr. Thompson then
ask the board if they would like to move our Regular Board Meeting to that night also so we wouldn't
have to meet 2 nights in a row. The board agreed, and a motion was made by Eddie White, and
seconded by Daniel Lee.

23. SIGN DOCUMENTS

24. SCHEDULE OF THE NEXT BOARD MEETING

Discussion: The next board meeting will be March 11th.
A Special Meeting will be held at 5:30 p.m.
followed by a Regular Board Meeting.

25. ADJOURNMENT

Action(s):

Motion Passed:

Motion to adjourn at 9:24 p.m. This motion, made by Neal Stephenson and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

February 13, 2024 at 6:45 PM - Board of Education Regular meeting

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