Public Meeting Minutes: October 11, 2023 at 6:45 PM - Board of Education Regular meeting

1. CALL MEETING TO ORDER

Discussion: 6:47 pm The meeting was called to order by President, Bill J Clem.

2. PLEDGE OF ALLEGIANCE

3. SALUTE TO THE OKLAHOMA FLAG

4. INNVOCATION

5. STANDING RESOLUTIONS

Action(s):

Motion Passed:

Motion to approve standing resolutions 1 and 2. This motion, made by Levi Spencer and seconded by Eddie White, Passed.

No Action(s) have been added to this Agenda Item.

5.1. MINUTES OF PREVIOUS MEETING(S)

5.2. SCHEDULE OF BILLS AND REPORTS

6. SUPERINTENDENT'S REPORT: JEFF THOMPSON

Discussion: Mr. Thompson presented the Superintendent's report. He informed
the board members of when their term expires; Bill J Clem year
2026, Neal Stephenson year 2025, Eddie White year 2027, Levi
Spencer year 2024, and Daniel Lee year 2028.
He discussed the budget, and the approval of it by Special Meeting
September 27, 2023. He reported that the tax rate has reduced 1.6%.
He then reported on the projects that are being worked
on at both schools. Heather Bellows, PTO member, has been cleaning
on the lobby of the elementary school gym, and will be painting it with paint
provided by the school. The bathroom stalls in the gym at Mutual are in
need of some repairs, and the boy's locker room and training room in
Mutual needs something done to the flooring due to the tiles keep popping
up. Mr. Thompson said it has been suggested to paint it, so he's checking
into that.

7. PRINCIPAL'S REPORT- JEFF THOMPSON AND TERRI HOPPER

Discussion: Mr. Thompson gave the elementary school report stating
enrollment is 133. He reported the Teacher Amazon Pages
are still open and will be available all year. Fall Break will be
October 12th and 13th so no school. October 20th 3rd/4th/
5th,6th grade basketball at home vs Taloga at 4:30 p.m.,
November 3rd 3rd/4th/5th/6th basketball at Taloga 4:30 p.m.,
November 6th 5th/6th basketball vs Arnett at home 4:30 p.m.,
November 9th 5th/6th basketball at Shattuck 4:30 p.m.
November 6th-10th Book Fair, November 7th Veteran's Day
Program 7:00 p.m., November 15th Thanksgiving Dinner.
September Students of the Month:
PreK - Richie Ortega
Kind. - Dace Lamberth
1st - Trinity Duperron
2nd - Stevi Wilson
3rd - Zyren Marin
4th - Kynlee James
4th - Rylan Syms
5th - Sophia Stephenson
6th - Hailee Bellows

Mrs. Hopper reported on the high school stating their
enrollment is 86 students. She stated that Jr. High
football was wrapped up last night. FFA Shooting
Sports, Greenhand Contest at Shattuck, ACT Prep for
Juniors October 17th, HPTC Fall Break October
19, 20, 23, Academic Team at Seiling October 25th,
and Leedey November 1st. ACT WorkKeys for Seniors
October 26th, OBI Blood Drive October 31st 12:30 p.m.
at Mutual, JH Basketball November 6th vs Arnett at
home, Academic Team Regionals November 11th,
Sharon-Mutual Trophy Auction November 11th, and
FCCLA District STAR events November 13th at
Fairview.

8. LEADERSHIP TEAM REPORT:

Discussion: Mrs. Nail's Science class has been doing ways of
systemic energy which has been very interesting
and enjoyable for them to participate in.

9. Board to consider and take action on Call for
Annual Election and Resolution to close
precinct polling places for the annual school
board election.

Action(s):

Motion Passed:

Precinct 770201 will be closed due to no people residing in the part of the precinct located within the district's boundaries. This motion, made by Eddie White and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

10. Board to discuss Annual Dropout Report with no actions
to be taken.

Discussion: Mrs. Hopper reported that there were no dropouts for 2022-2023.

11. Board to discuss Student College Remediation
Report with no action to be taken.

Discussion: Mrs. Hopper went over the College Remediation
Report. No action was taken.

12. Proposed executive session to discuss
Superintendent's contract with a resulting
vote to be made. 25 O.S. 307(B)(1)

13. Vote to convene in to executive session.

Action(s):

Motion Passed:

7:15 p.m. This motion, made by Levi Spencer and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

14. Vote to return to open session, and executive
session compliance statement read.

Discussion: Executive Session Compliance Statement read by Clerk, Eddie White.

Action(s):

Motion Passed:

8:16 p.m. This motion, made by Bill J. Clem and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

15. Board to consider and take action on the Superintendent's
contract and addendum(s).

Action(s):

Motion Passed:

Motion was made to approve contract as is with one year extension. This motion, made by Levi Spencer and seconded by Bill J. Clem, Passed.

No Action(s) have been added to this Agenda Item.

16. Board to discuss future bond issues, and consider
and take action on assigning a Bond Issue
committee.

Discussion: Regarding the Transportation Bond, it was discussed between the
board members and present staff on what type of transportation
is needed for the school and the cost. It was figured approximately
1.5 million dollars will be needed to purchase all needed vehicles,
so Levi Spencer, board member, suggested doing the bond over
two separate years to make it easier on the tax payers. After a lot
of discussion, a couple of options for transportation were given. Mr.
Thompson is going to check on the prices of vehicles and see what
can be purchased for one half the amount, $800,000.00, and report
to board at November meeting. If it is decided to go ahead with this
bond, Mr. Thompson will present the prices to a financial person who
will then give us a total cost. In December the resolution will be done,
and it will be voted on March 5, 2024.
Mr. Thompson suggested the Bond Issue Committee, who will be
working on the Building Bond, should be made up of community
members, school staff, and 2 board members. Those mentioned
were Brad Shryock, Jill Syms, Jylian Pinnell, Tecia Spray, Lori
Baggett, Heather Bellows, Daniel Lee, and Eddie White. Others
who would like to serve on the committee are more than
welcome to join.

Action(s):

Motion Passed:

Motion was made by Board Member, Levi Spencer, that the Board start working immediately on a Transportation Bond, and then a Bond Issue Committee can be formed and start working towards a Building Bond. This motion, made by Levi Spencer and seconded by Eddie White, Passed.

No Action(s) have been added to this Agenda Item.

17. Board to consider and take action on quotes to repair
windows and doors with School Resource Officer
Program 367.

Action(s):

Motion Passed:

A report from Mr. Thompson was given on how the $92,000.00 School Resource Officer Program 367 money could be spent. $30,000.00 will go to pay part of salary for a Resource Officer. Quotes on doors and windows were obtained per Mr. Thompson. Cafeteria double doors at Sharon $9,930.00, doors and windows for new gym at Mutual $33,172.00, new double door on north side of lower elementary, by cafeteria, $9,495.00, new doors and windows Sharon- Mutual old gym $32,595.00. Mrs. Syms reported about the door, on the east side of old Sharon gym, that they have to prop open every day, and Mr. Thompson brought up issues such as approximately 20 outdoor fixtures with lights that need updated, and he did not include the double cafeteria doors at Mutual which he speculates will run approximately $10,000. All areas were discussed by the board and it was decided to do new doors and windows at Mutual new gym first, replace east door on old Sharon gym, replace doors on the north side by cafeteria at lower elementary, and inside double doors to elementary cafeteria. Mr. Thompson reminded the board that these funds will be for three years, so we can continue to make safety improvements for 3 years. Motion was made to make safety improvements as mentioned above for the amount of money we have to use. This motion, made by Eddie White and seconded by Levi Spencer, Passed.

No Action(s) have been added to this Agenda Item.

18. NEW BUSINESS

19. SIGN DOCUMENTS

20. SCHEDULE OF THE NEXT BOARD MEETING

Discussion: Tuesday November 14th at 6:45 p.m.

21. ADJOURNMENT

Action(s):

Motion Passed:

Motion to adjourn at 9:28 p.m. This motion, made by Eddie White and seconded by Daniel Lee, Passed.

No Action(s) have been added to this Agenda Item.

October 11, 2023 at 6:45 PM - Board of Education Regular meeting

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