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July 14, 2021 at 6:45 PM - Board of Education Regular meeting

Minutes
1. CALL MEETING TO ORDER
Discussion:  Meeting called to order by Mandy Hedges, President, at 6:45 pm
2. PLEDGE OF ALLEGIANCE
3. SALUTE TO THE OKLAHOMA FLAG
4. INNVOCATION
5. STANDING RESOLUTIONS
Action(s):
Motion to approve standing resolutions 1 and 2. This motion, made by Brandon Spray and seconded by Mandy Hedges, Passed.
No Action(s) have been added to this Agenda Item.
5.1. MINUTES OF PREVIOUS MEETING(S)
5.2. SCHEDULE OF BILLS AND REPORTS
6. SUPERINTENDENT'S REPORT: JEFF THOMPSON
Discussion:  Mr. Thompson reported on the schools financials.  Board member points were given for each member and when their total points were due by. They are as listed: Mandy Hedges, President- 9 points by December 2022
Levi Spencer, Vice-President-14 points by December 2023
BrandonSpray, Clerk-complete until file in December 2021
Bill J.Clem, Member-15 points by July 2022
Neal Stephenson, Member-15 points by December 2024
August 26th-29th is the Annual Conference with cost of $375.00 per person.  Mr. Thompson stated it is a good conference and points can be earned by attending, but with the financial cuts this year no one will be attending.  He stated there will be free trainings given in the fall that can be attended by all. An update on the AC units for the gym was given. It will be 14 weeks to get new units in. Mr. Thompson has spoken with OG&E and they are working to see if can get units sooner.  Units can be rented, but for a 35 ton unit, it will cost approximately $35,000.00. Board member Bill Clem said he would check with his employer to see if they would lend us one. Mr. Thompson then reminded all that August 9th is Inservice for the staff with August 12th being the first day of school. 
7. PRINCIPAL'S REPORT- JEFF THOMPSON AND TERRI HOPPER
Discussion:  Mr. Thompson gave the elementary report.  Pre-K through 6th grade enrollment will be August 2nd 4:00 pm to 7:00 pm, and August 3rd 9:00 am to 12:00 pm.  Every student will be given a water bottle and t-shirts will be available to purchase. The PTO and school will purchase school supplies.   They will be paid for out of the elementary account (out of activity fund). August 3rd has been chosen as the date for teachers to purchase supplies.
Mrs. Hopper gave the high school report. An area volleyball camp is coming up. Students 7th through 12th grade will have enrollment and meet the teacher August 10th, August 13th is BBQ and ice cream social with all donations going to the Sharon-Mutual fair which will be held August 19th.
8. LEADERSHIP TEAM REPORT:
Discussion:  Nothing new to report
9. Board to consider and take action on OSSBA membership for 2021-2022 school year
Action(s):
OSSBA membership was approved for the 2021-2022 school year. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
10. Board to consider and take action on renewing food service management contract for 2021-2022 school year
Discussion:  Mr. Thompson reported there is no change on meal prices from last year.
Action(s):
Renewal of food service management company contract with Keystone Food Service was approved. This motion, made by Levi Spencer and seconded by Mandy Hedges, Passed.
No Action(s) have been added to this Agenda Item.
11. Board to consider and take action on all activity fund sub-accounts and approved expenditures for the sub-accounts for the 2021-2022 school year
Action(s):
All Activity Fund sub-accounts and approved expenditures for the sub-accounts were approved for the 2021-2022 school year. This motion, made by Brandon Spray and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
12. Board to consider and take action on use of a minimum of 1080 hours for the 2021-2022 school year
Discussion:  Mr. Thompson reported the school is at 1099 hours, and 3 snow days are built in.
Action(s):
The use of a minimum of 1080 hours for the 2021-2022 school year was approved. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
13. Board to consider and take action to approve or not approve the CORE Math Credit through High Plains Technology Center's Industry Certification Progams
Action(s):
The CORE Math Credit through HPTC's Industry Certification programs was approved for the 2021-2022 school year. This motion, made by Levi Spencer and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
14. Board to consider and take action on approving graduation credit in Algebra II, Anatomy, and Physiology for the course work taken through the Health and Careers Certification Program at High Plains Technology Center for the 2021-2022 school year
Action(s):
Graduation credit in Algebra II, Anatomy, and Physiology for the course work taken through the Health and Careers Certification Program at HPTC for the 2021-2022 school year was approved. This motion, made by Brandon Spray and seconded by Mandy Hedges, Passed.
No Action(s) have been added to this Agenda Item.
15. Board to consider and take action on approving High Plains Technology Center's use of academic software NovaNET and Odyssey Ware to provide credit recovery in Mathematics, English, Social Studies, and Science for the 2021-2022 school year
Action(s):
HPTC's use of academic software Novanet and Odyssey Ware to provide credit recovery in Math, English, Social Studies, and Science for the 2021-2022 school year was approved. This motion, made by Levi Spencer and seconded by Mandy Hedges, Passed.
No Action(s) have been added to this Agenda Item.
16. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated September1, 2013 between the District and Woodward County Educational Facilities Authority for the fiscal year ending June 30, 2022 as required under the provisions of the agreement
Action(s):
. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
17. Proposed Executive session to discuss the employment of support and certified employees.  25 O.S. Section 307 (B)(1)
18. Vote to convene into Executive session
Action(s):
Approval to enter into executive session was made at 7:36 p.m. This motion, made by Mandy Hedges and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
19. Vote to return to open session and executive compliance statement to be read
Discussion:  Jill Syms entered into meeting at 7:52 p.m.
Action(s):
Reconvening into open session was approved at 7:57 p.m., and Executive Compliance statement was read. This motion, made by Mandy Hedges and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
20. Board to consider and take action on the following appointments for the 2021-2022 school year:
a) Jeff Thompson-Director of Federal Programs, Co-Activity Fund Custodian, Designated Certified Authority for Child Nutrition Programs, School Purchasing Agent, and School Receiving Agent
b) Cindy Free, Vicki Harzman, Trisha Thompson, and Amanda Mabra-School Receiving Agents
c) Jarred Barnes-Technology Director
d) Donna Shockey-Special Ed. Director
Action(s):
All appointments made for the 2021-2022 school year were approved. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
21. Board to consider and take action on Extra Duty Assignments for the 2021-2022 school year
Action(s):
Extra Duty assignments for the 2021-2022 school year was approved. This motion, made by Mandy Hedges and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
22. Board to consider and take action on Support Staff Extra Duty Pay Scale for the 2021-2022 school year
Action(s):
Support Staff Extra Duty pay scale for the 2021-2022 school year was approved. This motion, made by Brandon Spray and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
23. Board to consider and take action on Employee Contracts
Action(s):
. This motion, made by Brandon Spray and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
24. Board to consider and take action on Resolution to pay staff lunches from the General Fund for the 2021-2022 school year
Action(s):
Resolution to pay staff lunches from the General Fund for the 2021-2022 school year was approved. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
25. Board to consider and take action on Extra Service Stipends for the 2021-2022 school year
Action(s):
Extra Service Stipends for the 2021-2022 school year approved. $1,000.00 annually to all teachers. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
26. NEW BUSINESS
Discussion:  Payment for the AC units was discussed and the board was in total agreement that OG&E and the sub-contractor need to pay for the units.
27. SIGN DOCUMENTS
28. SCHEDULE OF THE NEXT BOARD MEETING
Discussion:  The next scheduled Board Meeting will be held August 11, 2021
29. ADJOURNMENT
Action(s):
Motion to adjourn at 8:05 p.m. This motion, made by Mandy Hedges and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
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