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March 10, 2021 at 6:45 PM - Board of Education Regular meeting

Minutes
1. CALL MEETING TO ORDER
Discussion:  Meeting called to order by board president Mandy Hedges
2. PLEDGE OF ALLEGIANCE
3. SALUTE TO THE OKLAHOMA FLAG
4. INNVOCATION
5. Administer oath of office to new board member

I, ___________, hereby declare under oath that I will faithfully perform the duties
of Member of Sharon-Mutual Board of Education to the best of my ability, and
that I will faithfully discharge all of the duties pertaining to said office and obey
the Constitution and laws of the United States and Oklahoma
Discussion: 
Bill J. Clem read oath of office
6. Board to consider and take action to re-organize the Board of Education
Action(s):
Approve re-organization of Board of Education. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
7. STANDING RESOLUTIONS
Action(s):
Motion to approve standing resolutions 1 and 2. This motion, made by Levi Spencer and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
7.1. MINUTES OF PREVIOUS MEETING(S)
7.2. SCHEDULE OF BILLS AND REPORTS
8. SUPERINTENDENT'S REPORT: JEFF THOMPSON
Discussion:  Jeff Thompson, Superintendent, reported on the school financials.  On the chargables compared to last school year, the Gross Production Tax and Motor Vehicle Tax
is losing more funding than he initially thought,  R.E.A. tax will remain about the same, School Land Earnings will be similar to last year, and the County 4 Mil Tax will
be down a little bit from last year. He also went over The Cash Flow reports on all funds. There will be a Special Board Meeting April 14, 2021, at 6:30 p.m. to  "Set the Sale" of the Districts next Series of General Obligation Building Bonds. A second Special Board Meeting will be held May 25, 2021, at 1:00 p.m. in the administrative secretary's office in the lower elementary building, which time the "Selling of the Bonds" will occur.  There needs to be three board members present.  Mr. Thompson ask the board to let him know as soon as possible whether they will be able to attend.  President, Many Hedges, said she would be present. Mr. Thompson again addressed  the items our legislatures are looking at this session.  He ask everyone to please look at these items-Board Member Recall, Voucher Program, State Funding Program, Medicaid Expansion, and other issues, and contact their
legislature. He reported that all staff that wanted to, received their first dose of the Covid vaccine February 26th at the Woodward County Health Department, and the 2nd dose will be given March 26th.  He then reported to the board regarding the school property, equipment, and auto insurance.  Currently the insurance is with OSRMT ( Oklahoma Schools Risk Management Trust).  They are struggling financially.  They need 100 schools to make it viable and have 80 at this time.  If they remain open the school will pay 11% of the 20-21 total contribution, if they close the school will have to pay 42% of the 20-21 total contribution. They will know by May 17th if they have enough to stay open.  The policy now is good thru June 30, 2021. If they close than OSIG  (Oklahoma School Insurance Group) will be the only option for school insurance and the premiums will more than likely be high. 
He ask everyone to take notice of the clearing of the trees and how nice it looks across the street north of the elementary school.
9. PRINCIPAL'S REPORT- JEFF THOMPSON AND TERRI HOPPER
Discussion:  Mr. Thompson reported on the elementary. Census is down one to 146 students.  The due date for pizza orders has been extended to March 22nd, Spring Break is the week
of March 15th-19th, and the annual vision screening will be done March 25th.
Mrs. Hopper reported on the high school.  Census is down one to 43 students. ACT  pretesting and testing for Seniors is being done, Baseball and Slow Pitch Softball is starting, FCCLA State Convention is March 31st in Oklahoma City, State Powerlifting is March 13th, and FFA OYE is March 9th - March 19th and March 25th - 27th for cattle, sheep, and pigs. Many of our students will be participating in these events.  Mrs. Hopper then turned it over to Mr. Coon, Ag Instructor.  He thanked the Board, parents, and community for all of 
their support. He announced Purina is making a donation to the program.  He introduced Emily Nail, FFA Chapter President, Lexi Robinson, FFA Chapter Secretary, and Sammi Green, FFA Chapter Reporter. Emily shows Ewes and Whethers, and Sammi shows Gilts and Barrows.  Both have done very well in the recent stock shows.  Lexi is in Speech.  She is doing Food Service and received 1st place in a recent competition. He then announced that Conner Thompson and Emily Nail will be receiving their State FFA Degree.
10. LEADERSHIP TEAM REPORT:
Discussion:  Trisha Thompson reported on how well 4-H is going.  She stated that they started out with 12 students and had 19 at meeting today.  She said Lexi Robinson talked to group
today about Food Service and several students were interested in that area.  They discussed doing STEM project next year, and doing a community garden at the ag farm this spring.
Mrs. Nail reported that the Academic team won their meet against Seiling today and Lexi Robinson received All Conference at the banquet.
In the stock shows, all  livestock placed in one form or another.
11. Board to consider and take action on contract to audit for FY 2021
Action(s):
Approve Audit for FY 2021. This motion, made by Brandon Spray and seconded by Mandy Hedges, Passed.
No Action(s) have been added to this Agenda Item.
12. Proposed executive session for board to discuss the employment
of certified personnel with no action to be taken
25 O.S. Section 307(B)(1)
13. Vote to convene into executive session
Action(s):
7:48 p.m. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
14. Vote to return to open session, and executive session compliance statement read
Action(s):
8:45 p.m. This motion, made by Mandy Hedges and seconded by Levi Spencer, Passed.
No Action(s) have been added to this Agenda Item.
15. Board to discuss future bond issue with no action to be taken
Discussion:  Mr. Thompson reported that Carl with International came to the school and talked with Mrs. Hopper and himself. Carl recommended air conditioning on the handicap bus, and to purchase a handicap bus that can hold 2 wheelchairs. He went over approximate costs of transportation vehicles for the school. It was brought up about leasing and Mr. Thompson informed the board that the bond money can only be used to purchase buses.  It cannot be used to annually pay leases.  Mr. Thompson will gather further information and present it at April board meeting.
16. NEW BUSINESS
Discussion:  Board to consider and take action to adjunct Aaron Marlatt for World History
Action(s):
. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
17. SIGN DOCUMENTS
18. SCHEDULE OF THE NEXT BOARD MEETING
Discussion:  Next Board Meeting - April 14, 2021
19. ADJOURNMENT
Action(s):
Motion to adjourn at 9:15 p.m. This motion, made by Mandy Hedges and seconded by Brandon Spray, Passed.
No Action(s) have been added to this Agenda Item.
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