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November 13, 2017 at 5:30 PM - Superintendent's Report and Board of Education Regular Board Meeting

Minutes
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
Discussion:  Mr. Tolson 
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. Welcome to visitors.
4. Public Participation
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion: 

Josh Burrows turned in his letter of resignation, he will finish out his contract for the 2017-2018 school year. 

 

 

5. Principal's Report and response to public participation:
Rationale: 
  • Presentation by Mrs. Culver- Istation student showcase
Discussion: 

Jadon Spicer and Divine Bailey helped Mrs. Terri Culver with an I-station showcase. and Moby Max (mathematics) 

Mrs. Hester addressed board on upcoming activities at Indian Camp. Federal compliance audit: district will need to work on procedures within the district.

11 students to truancy court, IC - 1 student, 3 from Elem. (one parent chose to remove child from school) Looking to adjust truancy policy by spring semester.

Ms. Lee addressed the board 

Nov. 1 Tri County visit

Nov. 10 Veteran's day assembly




6. Read student letter of apology.
Discussion: 

Mr. Boone objected to the reading of the letter from student to the board. Dr. Neufeld checked with the board attorney to make sure this isn't against FERPA.  We have a legal agreement signed by the parents that the students letter can be read in open session.

President Tolson elected to table this action to the December board meeting to make sure the proper paperwork is in order for this letter to be read in open session.


7. Superintendent's Report and response to public participation:
Rationale: 

 

  • Review Treasurer's summary report
  • Comments from the meeting with the County Assessor
Discussion: 

Dr. Neufeld thanked the teachers and students for their presentation. She hopes to purchase more devices in the future for the Elementary school.

Dr. Neufeld reviewed the Treasurer's summary report.

Dr. Neufeld reviewed the visit with the County Assessor.

8. Vote to approve 2017-2018 Estimate of Needs, approved by Excise Board.
9. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
9.A. Approve minutes from the October 9, 2017 Regular Board Meeting.
9.B. Approve minutes from the October 13, 2017 Special Board Meeting.
9.C. Approve minutes from the October 23, 2017 Special Board Meeting.
9.D. Approve Pawhuska Elks Lodge Youth Wrestling's facility use request for the wrestling room.
9.E. Approve Indian Camp and upper Elementary students to attend the Constantine Theatre on November 14/16.
9.F. Approve Indian Camp and upper Elementary to attend "The Nutcracker" at the Constantine Theatre on December 8, 2017.
9.G. Approve Elementary students to participate in the American Heart Association's fundraiser "Jump rope for Heart" on November 13-17.
9.H. Approve Pawhuska Youth Sports Facility Use Request for the gymnasiums.
9.I. Approve Michelle Walker to attend the literacy/technology summit in Salt Lake City with Waterford Research Institute.
9.J. Approve the Band to have their Annual Christmas Concert Sunday, December 10th, at 2:00 PM in the Old Gym.
9.K. Approve the Band to participate in the City of Pawhuska's Christmas Parade.
9.L. Approve the Coca-Cola fundraiser for grades 7-12.
9.M. Approve the creation of an Activity Fund account for the Academics Team.
9.N. Approve FFA's activity "Blue & Gold backs the blue volunteerism" on November 16.
9.O. Approve FFA's activity "Nursing home petting zoo" on November 30.
9.P. Approve a canned food drive hosted by the Pawhuska High School Academic Team.
9.Q. Approve Student Activity Account
9.R. Approve Appropriations, Change Orders, and Encumbrances:
Rationale: 

2017-2018 General Fund Encumbrance Numbers: 157-178, 70116-70120, 70124, 70125, 70126 in the amount of $120,022.74

2017-2018 Building Fund Encumbrance Numbers: 2132-2135 in the amount of $21,619.00

2017-2018 Child Nutrition Fund Encumbrance Numbers: 2213 in the amount of $60.00

2017-2018 General Fund Change Orders: 10, 35, 36, 43, 63, 64, 79, 120, 126, 133, 142 in the amount of $38,533.54

2017-2018 Building Fund Change Orders: 2102, 2103, 2105, 2106, 2122, 2125 in the amount of $4,490.01

2017-2018 Child Nutrition Fund Change Orders: 70001, 70004, 70005, 70006, 70008 in the amount of $-55,024.27

2017-2018 Gift Fund Change Order: 8120 in the amount of $38.97

9.S. Approve Treasurer's Report and Investment Report - October.
10. Drug dog presentation by Bryan Jones.
Discussion:  Officer Jones was unable to attend. Will present at a later date. 
11. Review of policies regarding:
Rationale: 
  • DHAC- Staff members and social media
  • EFBCA- Internet and other computer networks acceptable use and internet safety policy
  • FNG- Wireless telecommunication devices
  • FO- Student discipline
  • FOD- Suspension of Students
Discussion: 

Review policies:

DHAC - Staff members and social media

EFBCA: Internet and other computer networks acceptable use  and internet safety policy

FNG: Wireless telecommunication devices (LLee: Does it apply to today's technology?)

FO: Student Discipline

FOD: Suspension of Students, (LLee: Procedures need to be more clear and concise to the be more understandable.) Can OSSBA help with this? Compare Handbook and Athletic code of conduct, it is very specific..

We are asking our principals to use these policies and handbooks and it needs be consistent.

Policy should be followed by everyone. treated fairly. wants unified.

Let's get all policies together and review and make sure the handbooks follow policy.

Start with sample policy with Student suspension policy from other districts and handbooks.

 


12. Review policy GGFA - Indian Policies and Procedures.
Discussion: 

Review GGFA: Indian Policies & Procedures:

Impact Aid funds. we do not receive tax money on federal lands. ESSA must update the policy to be able to receive funds for Title 6 funds. Needs to be approved in the December board meeting, if not, we are unable to send old board policy with our application.

CRF needs checked to make sure is corrected to CFR

13. Discussion and planning of Board goals.
Discussion: 

Principal Goals

Ms. Lee expressed that truancy, test scores, updating curriculum, increasing use of technology and online curriculum are all goals she has. 

Mrs. Hester's biggest goals are increasing reading skills and truancy. Security doors have helped with tardy's for the district. 

14. Review and vote to approve the Hours to Minutes for Pawhuska schools: Indian Camp, Elementary, Junior High, and High School.
Action(s):
Recommendation from Dr. Neufeld of updated Hours to Minutes for Indian Camp, Elementary, Junior High and High school for the 2017-2018 school year passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
Discussion: 
15. Review and vote to approve school attendance days due to gas seep.
Action(s):
The recommendation of Dr. Neufeld for the updated 2017-2018 school calendar using Feb. 2, 2018 as an instructional day passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
16. Review and vote to approve substitute teacher pay.
Action(s):
The recommendation from Dr. Neufeld to raise certified substitute pay to $70 per day passed with a motion by Danny Ferguson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
17. Vote to approve Exhibit A- new substitute applicants.
Action(s):
Recommendation from Dr. Neufeld to add applicants (attached Exhibit) to the district substitute list passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
18. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel:

  • Superintendent Evaluation
  • Student suspension
  • Review of coaching assignments made by PHS Administration

 As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Action(s):
Consideration to move in to executive session passed with a motion by Danny Ferguson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
19. Vote to acknowledge the board has returned to Open Session:
20. Executive Session Compliance Statement:
Discussion:  Board Clerk Counts read the Executive Session compliance statement.
21. Vote to approve, not to approve or table 2018-2019 contract with Barlow and Associates for certified negotiations.
Action(s):
The recommendation of Dr. Neufeld passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
22. Review and vote to approve a special meeting date for parent appeal.
Action(s):
Parent appeal to a policy GC: school visitors Set the date of 11-27-2017 at 5:30 pm passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
23. Vote to approve exhibit C, the certificate of acceptance for the completed construction of the Indoor Practice Facility with dressing rooms of the license agreement with Ladd Drummond.
24. Vote to accept the resignation of the Indian Camp Elementary Secretary.
25. Vote to accept the resignation of the Indian Camp Elementary paraprofessional.
Action(s):
crystal harvey passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
26. Vote to hire an Indian Camp elementary special education teacher on a one-year, non-continuing contract for the 2017-2018 school year.
Action(s):
Kimberly Mueller passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
27. Vote to hire an Indian Camp elementary special education paraprofessional on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Cindy Rowe passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
28. Vote to hire a High School Tennis Coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Shelly Hurd passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
29. Vote to hire a Junior High assistant Wrestling Coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Taylor Smith passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
30. Vote to hire a High School head Wrestling Coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Chris Walker passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
31. Vote to hire a High School Baseball Coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Matthew Holland passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
32. Vote to hire a High School assistant Baseball Coach on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Danny Chronister passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
33. New Business:
Discussion: 

Dr. Neufeld recommendation of Austin Legg as the asst hs wrestling coach

Dr. N rec Craig Walker and Cameron rumsey

 

Justin,Tom both

34. Comments from the Board:
35. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Thursday, November 9, 2017 at 4:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
8:58 passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
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