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July 17, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and record members present and absent.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma.  Its symbols of peace unite all people.)
3. Welcome to Visitors.
4. Public Participation
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
Discussion: 

Chere Hindman - QBC targeting -

Senior gifts

5. Principal's Report
Discussion: 

Mr. Cowan: Exciting news of the 8 that attended SS for reading, 6 will move on the 4th grade. 2 to retain, 1 retest, 1 will be homeschooled.

Ms. Lee: After tonight full staff,

6. Superintendent's Report:
Rationale:  OSSBA Conference Report
Discussion: 

Entire board attending OSSBA/CCOSA conference in August. Receive many points.

 

7. Maintenance and Bus Fleet update presented by Dean Hix.
Discussion: 

Dean updated the board about all bus fleet and possible updates to IC parking lot for the bus drive.

A/C installed at HS completed.

Fire doors: working tonight, HS has an issue with electric in the wall

Carpet being laid every night until done.

Boiler removed, roofs are done and signed off on,

Alarm end of July and first of August.

2 custodians down.

Dishwasher and stove: ordered

Old gym: Restrooms are updated and in working order.

Asked Mr. Ferguson to help with SB/BB concessions.

Transportation: see

August 9, bus driver meeting.  If not ready, not driving for district. want to make it easier on district administratively.

 

8. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
8.A. Approve minutes of June 19, 2017 Regular Board Meeting.
8.B. Approve minutes of the July 12, 2017 Special Board Meeting.
8.C. Approve the DIS Service Contract for the 2017-2018 year.
8.D. Approve the Cherrydale Fundraiser for Indian Camp and Upper Elementary.
8.E. Approve Janet K. Neufeld as authorized representative for National School Lunch Program, School Breakfast Program, and/or Special Milk Program and approve application for the 2017-2018 school year.
8.F. Approve Janet K. Neufeld as authorized representative for all federal programs.
8.G. Approve Dean Hix as Safety Coordinator and as the designated person responsible for carrying out the provisions of the Asbestos Hazards Emergency Response Act (AHERA) of 1986 for the 2017-2018 school year.
8.H. Approve Transportation Director, Dean Hix as School Bus Inspector and Bus Driver Instructor for the 2017-2018 school year.
8.I. Approve Athletic Director, Christopher Walker, as compliance coordinator for Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, and other state and federal laws addressing equal opportunities in the Pawhuska School District.
8.J. Approve PYS Request to use Football Facilities.
8.K. Approve the Memorandum of Understanding with Americorp and Pawhuska Elementary for the 2017-2018 School year.
8.L. Approve Rae Anne Schroeder as Adjunct Teacher for the 2017-2018 school year for Physical Science.
8.M. Approve Rae Anne Schroeder's request for Maternity leave, August 14 through September 8.
8.N. Approve the Coke vendor contract for the 2017-2018 school year.
8.O. Approve to create an activity account for the National Honor Society.
8.P. Approve to create an activity account for the Academic Team.
8.Q. Approve Student Activity Account
8.R. Approve Treasurer's Report and Investment Report
8.S. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

2017-2018 General Fund Encumbrances #: 56-66, 70001-70023 in the amount of $1,166,250.84

2017-2018 Building Fund Encumbrances #: 2118-2120 in the amount of $12,011.14

2017-2018 2010 Bond Fund Change Order #: 3901, 3902 in the amount of $565,000.00

9. Discuss and Vote to approve the Principal recommendation of the Student drug Testing vendor for the 2017-2018 school year.
Action(s):
Recommendation of Ms. Lee, HS principal presented Weaver drug testing as the vendor for the 2017-2018 school year, the recommendation passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
10. Discussion of negotiations.
Discussion:  Dr. Neufeld had a good meeting.
11. Followup discussion of Board Goal Planning.
Discussion:  Dr. Neufeld followed up with the Board goal planning, agreed that board and DLT needs to collaborate. August 9 at 5:00 at Administration
12. Discuss chain of command communication policy for Administration.
Discussion: 

Dr. Neufeld presented the chain of command communication policy for administration. The board was asked to review and consider any language changes on DNAA-R, and it would be reviewed again in August.

13. Review policies DOAC, CO, COCA, DHAC, BK.
Discussion:  Dr. Neufeld asked the board to review these policies and vote in August.
14. Discussion of gift cards given to student athletes and activity accounts.
Discussion: 

7:38 break

District legal counsel advised Supt and Treas. to investigate this action.

 

15. Discussion of prospective protocols or policies regarding activity accounts.
Discussion: 

July 14 met and discussed new protocols to add to activity funds.

 

16. Consideration and vote to convene in executive session to discuss personnel:
Rationale: 
  • Superintendent Evaluation
  • Discuss Gift cards and activity accounts to include the District Treasurer and High School Principal
  • Personnel
  • New hires  
  • Board Goal Planning
  • Negotiations

as authorized by Title 25, Oklahoma statutes, Section 307 (B)(1), and Section 307 (B)(7), where disclosure of information would violate confidentiality requirements of state of federal law with no resulting vote to be made by the Board. 

Action(s):
Consideration to convene in executive session passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
17. Vote to acknowledge the Board has returned to open session:
18. Executive session compliance statement.
Discussion:  Board Clerk Counts read the Executive session compliance statement.
19. Vote to accept the resignation of Amber Burrows.
20. Vote to accept the resignation of Kaylee Brimmer.
21. Vote to accept the resignation of Patrick McCarty.
22. Vote the accept the resignation of Stephanie Jensen.
23. Vote to accept the resignation of Danny Chronister as the Junior High Assistant Baseball Coach.
24. Discussion and vote to accept or reject and resignations tendered since the posting of the agenda.
25. Vote to hire a 1st grade teacher on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Ann Goodart passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
26. Vote to hire a 5th grade teacher on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Brandy McFall passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
27. Vote to hire an 8th grade science teacher on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Taylor Smith passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
28. Vote to hire a High School Counselor on a one year, non-continuing contract for the 2017-2018 school year.
Action(s):
Matthew holland passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
29. Discuss and vote to approve the following coaching assignments:
Rationale: 
  • Luke Broadbent as the Junior High Head Softball Coach for the 2017-2018 School Year.
  • Ben Rawlinson as the High School Assistant Football Coach for the 2017-2018 School Year.
30. Discuss and vote to approve an hourly wage increase of 1.5% for all support staff not on a step.
31. New Business:
Action(s):
Katelyn Malloy passed with a motion by Danny Ferguson and a second by Thomas Boone.
Cryastal Haryvey passed with a motion by Thomas Boone and a second by Patricia Counts.
Angela Griffith 4th grade passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
Discussion: 

Katelyn Malloy, Para, HS

Crystal Harvey, para IC

Angela Griffith,

32. Comments from the Board:
Discussion: 

Appreciates the effort that treasurer responsibility of Activity fund.

it is her job to take responsiblitliy. Her efforts are appreciated.

It is a difficult job. The board will look into matter further, look and address all concerns effective and sensitively as possible. Looking to make better safeguards going forward with activity funds.

33. Adjourn:
Rationale: 

This agenda was posted in the Administration Office and on the East Entrance of the Administration Office on Friday, July 14, 2017 at 11:00 a.m. and on the website at www.pawhuskadistrict.org

 

Lauren A. Stanton

 

 

 

Superintendent's Secretary

Board of Education

Discussion:  10:16y
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