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June 19, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and record members present and absent:
Discussion:  President Tolson called the meeting to order. Attendance was taken.
2. Pledge of Allegiance, Salute to the Oklahoma Flag, and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Tolson led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome to Visitors:
Discussion: 

President Tolson welcomed visitors to the meeting.

Visitors attending: Kimberly S. Hester, Dean Hix, Mary Dauber, BreeAna Dauber, Shelly Hurd, Lynn Fuller, Byron Cowan, Ellizabeth Hembree, Lacee Reynolds, Alyssa Reynolds Kyleigh Riebel, Sandy Henley, Ashley Henley, Chere Hindman and Brian Edwards.

4. Public Participation.
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President." 
Discussion:  Alyssa Reynolds and Kyleigh Riebel spoke in support of Brian Edwards.
5. Presentation by RecTec.
Discussion: 

Bill, RecTec - talked to the district about OUSF funding

14/15 and 15/16 totaling $28,216 wasn't reimbursed by the Corporation Commission for the district.

 

6. Principal's Report.
Rationale: 

Summer School Update

Professional Development events for August

Action(s):
Dr. Neufeld asked Mr. Chronister to address the board regarding our Chromebook book pilot. Approval of Chromebook computers for the 7-12 grades passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
Discussion: 

Mrs. Hester updated the board about the Back to School activities. iStation was recently approved by SDE as a screening. Still searching for a Sped assistants.
Youth Works is in the building. Freshening up the building.

Mr. Cowan updated the board about the Back to School activities. He will have to recertify CPI training.
Summer feeding around 300 students per week. New dishwasher possibly needed.
Still searching for a 4th grade teacher.

Ms. Lee updated the board with 2015 test results.

Mr. Walker - new facility - mid August completion date....

All contractors are licensed and up to date. Approx. 1 week away from being 50% complete.

Use of facilities: FB locker room, Weight room: all purpose for any Pawhuska school district student.

Lockers after the fb season, athletic department will keep update. Possible change in contractors.  

7. Vote to approve Chromebook computers for 7-12 grade.
Rationale:  Presentation from  Danny Chronister.
Discussion:  Mr. Chronister addressed the board about the new One-to-One initiative pilot of the past school year. The teachers participating and he believe it went well and hopes we continue forward.
8. Superintendent Report:
Rationale: 

1. Budget Review

2.  Maintenance Review

3.  OSSBA Final Attendance account 

4. Board "Advance" Dates

 

Discussion: 

Budget review: Dr. Neufeld and Mrs. Hembree reviewed the end of the year budget with the board.

Maintenance Review: Dr. Neufeld and Mr. Hix reviewed the maintenance

OSSBA final attendance count: Counts and Ferguson is attending; others will get back with Dr. Neufeld or Lauren.

Board "Advance" Dates: District leadership team results, would like to schedule 1 or 2 special meetings to talk about the district leadership meeting and how to move forward from that session. Everyone will get back with Dr. Neufeld regarding a date(s) in July.

9. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Approval of the consent agenda passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
Discussion: 
9.A. Approve Transfers
Rationale: 

 

9.B. Approve minutes from the May 8, 2017 Regular Board Meeting.
9.C. Approve minutes from the May 15, 2017 Special Board Meeting.
9.D. Approve Honeywell Contract for the 17-18 year.
9.E. Approve Treasurer's Report and Investment Report
9.F. Approve Student Activity Account Report
9.G. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

2016-2017 General Fund Encumbrance #: 189-215, 70127, 70132, 70140-70159 in the amount of $171,966.63

2016-2017 Co-Op Fund Encumbrance #: 1203 in the amount of $1188.00

2016-2017 Building Fund Encumbrance #: 2147-2150 in the amount of $48,541.49

2016-2017 Gift Fund Encumbrance #: 8129 in the amount of $6219.04

2016-2017 Insurance Fund Encumbrance #: 8601 in the amount of $61,775.89

2016-2017 Co-Op Fund Change Order #: 1201 in the amount of $21,642.42

2016-2017 Building Fund Change Order #: 2101, 2103, 2104, 2109, 2110, 2112, 2114, 2115, 2126, 2132, 2137 in the amount of $6233.01

2016-2017 Child Nutrition Change Order #: 2206 in the amount of $861.12

2016-2017 Gift Fund Change Order #: 8102 in the amount of $97.29

 

2017-2018 General Fund Encumbrance #: 1-55 in the amount of $438,813.52

2017-2018 Co-Op Fund Encumbrance #: 1201 in the amount of $160927.42

2017-2018 Building Fund Encumbrance #: 2101-2117 in the amount of $44763.95

2017-2018 Child Nutrition Fund Encumbrance #: 2201-2206 in the amount of $4261.62

2017-2018 Bond Fund Encumbrance #: 3901-3902 in the amount of $550,000.00

 

10. Vote to call for bid for cafeteria bids
Action(s):
Vote to call for cafeteria bids passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
11. Discuss and vote to approve contractor bid for roof repairs to the High School and Indian Camp School.
Action(s):
Dr. Neufeld recommended approval of Preferred Roofing for roof repairs to the High School and Indian Camp School passed with a motion by Justin Sellers and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
12. Vote to approve using the Oklahoma Teacher and Leader Effectiveness by Barlow Education Management Services and Teacher Appraisal system for the teacher evaluations for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended the approval of the Oklahoma Teacher and Leader Effectiveness by Barlow Education Management Services and Teacher Appraisal system for the teacher evaluations for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
13. Discuss and vote to approve or not approve section 125 flexible benefit plan for 2017-2018 in the amount of $2000.00 per contract period for all employees working 17.5 hours or more per week
Rationale:  Consisting of a choice of hospital, and surgical insurance, group life insurance, cancer insurance, vision insurance, medical, and/or child care reimbursement, section 79 term insurance, indemnity insurance, and/or cash, or be administered by American Fidelity Assurance Company. 
Action(s):
Dr. Neufeld recommended the approval of section 125 flexible benefit plan for 2017-2018 in the amount of $2000.00 per contract period for all employees working 17.5 hours or more per week passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
14. Discuss and vote to approve district's paying employers' contribution to the teacher retirement system at 9.5% of payroll for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended the approval district's paying employers' contribution to the teacher retirement system at 9.5% of payroll for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
15. Vote to continue salaries and benefits as mandated for FY2017 until FY2018 funding is known, new mandates are in place, and negotiations are complete.
Action(s):
Dr. Neufeld recommended to continue salaries and benefits as mandated for FY2017 until FY2018 funding is known, new mandates are in place, and negotiations are complete passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
16. Discuss and vote to approve annual online policy manual and policy subscription service with OSSBA.
Action(s):
Dr. Neufeld recommended approval of annual online policy manual and policy subscription service with OSSBA passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
17. Vote to adopt all present Board Policies.
Action(s):
Dr. Neufeld recommended approval to adopt all present board policies passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
18. Vote to approve the following policies: DAA - Non-discrimination DAA-E - Discrimination Complaint form DHAA - Staff-Student Relationships - Professional Development DHAB - Staff-Student Communications DCC - E1 Drug-Free Workplace - Notice to Employees DCC-R Workplace Drug and Alcohol Testing (Regulations) EHBDB - Title I Parent Involvement EK-R1 Testing Program, Student Surveys (Regulation) FD - Student Residency FNG - Wireless Telecommunication Devices DBCA- Standards of Performance & Conduct for Teachers
Action(s):
Dr. Neufeld recommended the approval of the following updated or new board policies: DAA - Non-discrimination DAA-E - Discrimination Complaint form DHAA - Staff-Student Relationships - Professional Development DHAB - Staff-Student Communications DCC - E1 Drug-Free Workplace - Notice to Employees DCC-R Workplace Drug and Alcohol Testing (Regulations) EHBDB - Title I Parent Involvement EK-R1 Testing Program, Student Surveys (Regulation) FD - Student Residency FNG - Wireless Telecommunication Devices DBCA- Standards of Performance & Conduct for Teachers passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
19. Vote to approve to revise policy BE, to hold Board Meetings on the second Monday of each month, at 5:30 P.M.
Action(s):
Dr. Neufeld recommended the approval to revise policy BE, to hold Board Meetings on the second Monday of each month, at 5:30 P.M. passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
20. Board to consider and take action on a motion approving the renewal of the Subleased Agreement dated May 1, 2010 between the District and Pawhuska Education Facilities Authority for the fiscal year ending June 30, 2018 as required under the provisions of the agreement.
Action(s):
Dr. Neufeld recommended the renewal of the Subleased Agreement dated May 1, 2010 between the District and Pawhuska Education Facilities Authority for the fiscal year ending June 30, 2018 as required under the provisions of the agreement passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
21. Discussion and action regarding unemployment representation and services provided by OPSUCA and approval of the 2017-2018 service agreement.
Action(s):
Dr. Neufeld recommended approval of unemployment representation and services provided by OPSUCA and approval of the 2017-2018 service agreement. Motion: passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
22. Review and vote to approve worker’s compensation insurance for the 2017-2018 school year with Oklahoma School Assurance Group in the amount of $43,372.00 ($1,981.00 less than 2016-2017).
Action(s):
Dr. Neufeld recommended approval of worker’s compensation insurance for the 2017-2018 school year with Oklahoma School Assurance Group in the amount of $43,372.00 ($1,981.00 less than 2016-2017) passed with a motion by Danny Ferguson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
23. Vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Rationale: 

Yes_____ No_____  Position No. 3:  Sean McDaniel (CCOSA), Superintendent of Mustang Public Schools, to a 2017-2020 term.

Yes_____ No_____  Position No. 5:  Roger Adair (OASBO), Director of Finance of Moore Norman Technology Center, to a 2017-2020 term.

Yes_____ No_____  Position No. 11:  Shawn Hime (OSSBA), Executive Director of Oklahoma State School Boards Association, to a 2017-2021 term.

Yes_____ No_____  Position No. 12: Don Tice (OSSBA), Board member of Oologah-Talala Public Schools, to a 2017-2020 term.

Action(s):
Dr. Neufeld recommended the approval of the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001): passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
24. Consideration and vote to convene in executive session to discuss personnel:
Rationale:  Substitute Teacher Incident, vote to hire a secondary Math teacher,  vote to hire an Elementary PE teacher, Vote to hire an Elementary Special Education teacher,  vote to hire a Special Education teacher for Indian Camp, vote to hire a Title 1 assistant, offering of extra duty assignments, as set out on Exhibit A - for the 2017-2018 school year, OSSBA Superintendent Evaluation,  as authorized by Title 25, Oklahoma statutes, Section 307 (B)(1), and Section 307 (B)(7), where disclosure of information would violate confidentiality requirements of state of federal law with no resulting vote to be made by the Board. 
Action(s):
The vote to convene in executive session to discuss personnel passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
25. Vote to return to open session
Action(s):
The vote to return to open session passed with a motion by Danny Ferguson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
26. Executive session compliance statement.
Discussion:  Board clerk Counts read the executive session compliance statement.
27. Vote to approve the resignation of Crystal Harvey, Special Education teaching assistant at Indian Camp, effective June 9, 2017.
Action(s):
Vote to accept the resignation of Crystal Harvey, Special Education teaching assistant at Indian Camp, effective June 9, 2017 passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
28. Discussion and vote to accept or reject and resignations tendered since the posting of the agenda.
Discussion:  None.
29. Vote to hire an Elementary PE Teacher for the 2017-2018 school year.
Action(s):
Dr. Neufeld's recommendation to hire Crystal Jackson as an Elementary PE Teacher for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
30. Vote to hire an Elementary Special Education Teacher for the 2017-2018 school year.
Action(s):
Dr. Neufeld's recommendation to hire Luke Broadbent as an Elementary Special Education Teacher for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
31. Vote to hire a Special Education teacher for Indian Camp for the 2017-2018 school year.
Action(s):
Dr. Neufeld's recommendation to hire Jeanne Mortensen as a Special Education teacher for Indian Camp for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
32. Vote to hire a Secondary Math Teacher for the 2017-2018 school year.
Action(s):
Dr. Neufeld's recommendation to hire Michelle Walker as a Secondary Math Teacher for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
33. Vote to hire a Title 1 assistant for the 2017-2018 school year.
Action(s):
Dr. Neufeld's recommendation to hire Kylyn Free as a Title I assistant passed with a motion by Thomas Boone and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
34. Vote to approve extra-duty assignments for the 2017-2018 school year.
Action(s):
At the recommendation of Dr. Neufeld, approval of the extra duty assignments presented on Exhibit "A" for the 2017-2018 school year passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
35. New Business:
Action(s):
At the recommendation of Dr. Neufeld, approval of purchase order numbers 216-222 passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
36. Comments from the board:
Discussion: 

Mr. Boone: Buses need replacement.

Mr. Tolson:  Bus ages and mileage in July Board.

Mr. Ferguson: excited about leadership and productivity

37. Adjourn
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, June 16, 2017 at 2:00 p.m. and is posted on the website at: www.pawhuskadistrict.org

 

Lauren A. Stanton

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
9:03 pm passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
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