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May 8, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and recording of members present and absent:
Discussion:  President Tolson called the meeting to order. Attendance was recorded.
2. Pledge of Allegiance, Salute to the Oklahoma Flag, and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. Welcome to Visitors:
4. Public Participation.
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
Discussion: 

Levi Youngwolfe: addressed in support of Coach Edwards for Wrestling

Stacy Williams: addressed in support of Coach Edwards for SB.

Crystal Taylor: addressed in support of Coach Edwards for SB.

Debra Richardson: resignation, husband accepted job at old community.

Landen McCartney: wants to start an All Girls wrestling team. has a few others that want to wrestle.

Heather Beavers: addressed in support of Coach Edwards for SB.

5. Principal's Report:
Discussion: 

Mrs. Hester - updated board about happenings at Indian Camp. Title I audit, was notified March 28 that the district is compliant.

Mr. Cowan - updated board about happenings at Elementary. Testing, 100% have been tested. State will not have test scores until Fall. Considering 8 for retention that did not meet benchmark. Presented DIBELS scores. Attachments Elementary award: 5/16/17 at 1:00

Ms. Lee - updated board about happenings at High school.

6. Superintendent's Report:
Rationale: 
  1. OSTP Mandated Tests - End of Instruction Tests Completed
  2. Rick Murrell, American Fidelity here May 15-18, 2017
  3. Commencement will be on Friday May 19th, 2017
  4. Online Board Policy Manual/Custom Policy Subscription Renewal - July 1
  5. OSSBA/CCOSA Annual Conference Registration
  6. Maintenance Report presented by Dean Hix
7. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda approved passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
7.A. Approve minutes of April 10, 2017 Regular Board Meeting.
7.B. Approve minutes of April 18, 2017 Special Board Meeting.
7.C. Approve the Biology 2 field trip to Oklahoma City on Tuesday, May 9, 2017.
7.D. Approve fall picnic date.
7.E. Approve Student Activity Account
7.F. Approve Treasurer's Report and Investment Report
7.G. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

2016-2017 General Fund Encumbrance Numbers: 175, 176, 177, 178, 179, 180, 181, 184, 185, 186, 187, 188, 70139 in the amount of $28592.03

2016-2017 General Fund Change Order Numbers: 5, 7, 44, 13, 15, 21, 29, 37, 75, 77, 87, 107, 112, 115, 130, 169, 169, 170, 182, 183, 70048, 70086, 70087, 70088, 70089, 70090, 70091, 70096, 70099, 70103, 70116, 70117, 70134, 70136 in the amount of $89016.41

2016-2017 Building Fund Change Order Numbers: 2106, 2018, 2109, 2123 in the amount of $16494.07

2016-2017 Child Nutrition Change Order Numbers: 2202, 2219 in the amount of $964.80

2016-2017 Gift Fund Encumbrance Numbers: 8124, 8127 in the amount of $47.22

 

8. Discuss and vote to approve annual sales agreement with Oklahoma Energy Source, LLC. for Natural Gas effective July 01, 2018.
9. Discuss and vote to approve property/liability/auto renewal with OSIG: $ 102,097.00.
Action(s):
Vote to approved property/liability/auto renewal with OSIG in the amount of $102,097.00 passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
10. Discuss and vote to name Negotiations Team for the 2017-2018; Bill Hodges, Chief Negotiator, Dr. Janet K. Neufeld, Administrative Representative, and Principals.
Action(s):
Vote to name Negotiations Team for the 2017-2018; Bill Hodges, Chief Negotiator, Dr. Janet K. Neufeld, Administrative Representative, and Principals passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
11. Discuss and vote to approve a School Board Designated Representative for the Oklahoma School Assurance Group.
Action(s):
Vote to appoint Mike Tolson as a School board passed with a motion by Michael Tolson and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
12. Discuss and vote to approve the renewal of the OSSBA Membership for the district.
Action(s):
Recommendation to approve the renewal of OSSBA membership for passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
13. Review and approve the agreement with the Department of Rehabilitation Services - Transition School to Work: Work Study for the 2017-2018 School Year.
Action(s):
Recommendation to approve the agreement with the Department of Rehabilitation Services - Transition School to Work: Work Study for the 2017-2018 School Year. Motion: passed with a motion by Thomas Boone and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
14. Discuss and review school handbooks.
Discussion:  No action taken.
15. Discuss and vote to approve the updated retention policy as presented by Mr. Byron Cowan and Ms. Kim Hester for elementary grades.
Action(s):
Mr. Cowan presented updates to the retention policy, recommendation by Dr. Neufeld passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
16. Vote to approve the temporary appropriations for the 2017-2018 school year.
Action(s):
2017-2018 temporary appropriatation passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
17. Vote to approve the Certified Education Services Agreement with the Osage County Juvenile Detention Center for the 2017-2018 school year.
Action(s):
Dr. Neufeld recommended the vote to approve the Certified Education Services Agreement with the Osage County Juvenile Detention Center for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
18. Discuss and vote to approve hiring an Athletic Directer/Assistant Principal for the 2018-2019 school year.
Action(s):
Vote to passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
19. Discuss and vote to approve the Recommendation of Kristi DeLapp for the position of Special Education Director/Counselor for the 2018-2019 school year.
Action(s):
Recommendation to approve Kristi De passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
20. Discuss and vote to reemploy career teachers for the 2018-2019 school year.
Action(s):
Recommend vote to approve career teachers for 2017 Motion to table approving passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
21. Consideration and vote to award temporary teacher contracts for the 2018-2019 school year.
Action(s):
recommend to approve temporary motion to table passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
22. Discuss and vote to approve or not to approve to reemploy non-certified support staff the 2018-2019 school year.
Action(s):
recommendation to approve non-certified support staff, motion to table passed with a motion by Thomas Boone and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
23. Vote to Approve Joe Tillman as an adjunct athletic coach for the 2018-2019 school year.
Action(s):
Approval of Joe Tillman as a passed with a motion by Patricia Counts and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
24. Discuss and vote to approve coaching assignments that have been filled to this date.
Action(s):
Motion to table with no recommendations at this passed with a motion by Justin Sellers and a second by Thomas Boone.
No Action(s) have been added to this Agenda Item.
25. Discuss and vote to approve contract with Alcohol and Drug Testing, Inc. to manage our drug and alcohol programs for the 2018-2019 school year, for our bus drivers.
Action(s):
Recommendation to approve contract with Alcohol and Drug Testing, Inc. to manage our drug and alcohol programs for the 2017-2018 school year, for our bus drivers passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
26. Consideration and vote to convene in executive session for the purpose of discussing certified personnel, temporary certified personnel, non-certified support personnel, and coaching assignments for the 2017-2018 school year, as authorized by Title 25, Oklahoma Statutes, §307(B)(1) and §307 (B)(7), where disclosure of information would violate confidentiality requirements of state or federal law.
27. Vote to acknowledge the board has returned to open session:
28. Executive session compliance statement:
29. Review policy updates.
Rationale: 

DAA - Non-discrimination

DAA-E - Discrimination Complaint form

DOCA - Reduction-in-Force

DHAA - Staff-Student Relationships - Professional Development

DHAB - Staff-Student Communications

DCC - E1 Drug-Free Workplace - Notice to Employees

DCC-R Workplace Drug and Alcohol Testing (Regulations)

EHBDB - Title I Parent Involvement

EK-R1 Testing Program, Student Surveys (Regulation)

FD - Student Residency

FNG - Wireless Telecommunication Devices

 

Discussion:  No action taken.
30. New Business:
Discussion: 

Pawhuska Life Church Group requests to  use

Justin, Patricia, all aye

31. Comments from the board:
32. Adjourn:
Rationale: 

This agenda was posted in the Administration Office and on the East Entrance of the Administration Office on Thursday May 4, 2017 at 12:00 P.M. and on the website at www.pawhuskadistrict.org

Lauren A. Stanton

 

 

Superintendent's Secretary

Pawhuska Board of Education

Action(s):
7:32 p.m passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
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