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February 13, 2017 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and recording of members present and absent
Discussion: 

President Bute opened the meeting. Attendance was taken.

2. Pledge of Allegiance, Salute to the Oklahoma Flag, and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Bute led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome and comments from Visitors
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion: 

President Bute welcomed visitors and comments.

Penny Bradford: Addressed the board regarding recent personnel issues within the district and how it is/was being handled. Board policies aren't being followed. No reprimands to those within the district for issues discussed.

Natasha Olsen: Addressed the board regarding being removed from the sub list.

President Bute reminded visitors that personnel issues could not be discussed in open meeting. Please make an appointment with the Superintendent with questions.

4. Spotlight: Building Honor Teachers
Rationale: 

Indian Camp: Sarah Clement

Elementary: Jan Yang

High School: Carol Kelley

Discussion: 

Principals introduced and President Bute presented Sarah Clement, Jan Yang and Carol Kelley with their plaques honoring them as their building honor teacher.

5. Superintendent's Report
Rationale: 

Maintenance list from Board/Principal walk through building tours.

Review of hiring checklists.

OSSBA - District meeting: March 9, 2017 Pre-meeting: 5:30-6:15, Meeting begins: 6:30 at Will Rogers College High School cafeteria. Please RSVP to Lauren by Feb. 21.

Osage Nation Transportation Improvement Program Maintenance Letter of Intent

 

Discussion: 

Maintenance list from the board/principal walk through tours will be compiled in one document in priority order.

Hiring checklist for certified and non-certified in packet for review.

OSSBA: Please let Lauren know by Feb. 21 if you intend to attend. Mr. Tolson has already notified his intent to attend; and Supt. Neufeld will also be attending if any board member wants to attend with her.

Osage Nation Transportation Improvement Maintenance letter of intent will be approved for signature in new business.

 

6. Principal Reports
Discussion: 

Mrs. Hester presented her maintenance list in priority order and activities going on at Indian Camp.

Mr. Cowan presented his maintenance list in priority order and activities going on at the Elementary.

Mr. Sindelar presented his thoughts on the board member building walk through. He and Mrs. Richardson discussed the Chrome book pilot pros and cons. Mrs. Richardson also mentioned how helpful the IXL Math program has been for  her students and appreciates the purchase of the membership. The Leadership class project based ideas was also mentioned.

7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
All consent agenda items were approved withdrawn with a motion by Patricia Counts and a second by Danny Ferguson.
Consideration to table Item 7L in the consent agenda passed with a motion by Michael Tolson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
7.A. Approve minutes of the January 9, 2017 Regular Board meeting
7.B. Approve second semester substitute list
7.C. Vote to approve the Academic Team to attend the Scholastic Meets
7.D. Approve Kidwind Professional Development at the High School for March 2, 4-8 pm.
7.E. Approve Drama Club to sell sing-grams and crush-grams at PHS, will be performed/delivered during lunch period.
7.F. Vote to approve Facility Use Request from PYS to use the Softball Field and Concession Stand
7.G. Vote to approve Facility Use Request from PYS for the Field House Gym and Concession Stand
7.H. Approve Building Request from Youth Works to use our facilities & showers
7.I. Approve the Business Professionals of America to attend the BPA State Competition in Tulsa, March 6-8
7.J. Approve to add Lindsay Bruno to the Special Olympics Activity Account
7.K. Approve Student Activity Account
7.L. Approve Treasurer's Report and Investment Report
7.M. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

2016-2017 General Fund Encumbrance Numbers: 143-151 and 70135-70136 in the amount of $29,342.88

2016-2017 General Fund Change Orders: 8, 10, 16, 29, 40, 51, 79, 81, 90, 107, 134, 135, 137, 141 in the amount of $19,275.32

2016-2017 Building Fund Encumbrance Numbers: 2137-2143 in the amount of $14,177.58

2016-2017 Building Fund Change Orders: 2101-2103, 2113, 2115, 2120 in the amount of $16,451.45

2016-2017 Child Nutrition Fund Encumbrance Numbers: 2218 in the amount of $25.00

2016-2017 Gifts and Endowments Fund Encumbrance Numbers: 8120-8128 in the amount of $4,865.61

2016-2017 Gifts and Endowments Change Orders: 8102 and 8104 in the amount of $42.36

8. Discuss and vote to change the March regular board meeting date.
Action(s):
Change of March regular meeting date to March 20, 2017 at 5:30 passed with a motion by Danny Ferguson and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
9. Appoint and approve board members to the District Leadership Team.
Action(s):
Approval of Tolson and Counts to the District Leadership team passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
10. Discussion of possible action and approval of repairs to High School Boiler
Action(s):
Table high school boiler repairs until further information is received passed with a motion by Michael Tolson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
11. Discussion and vote to approve Pawhuska School Teacher Group to attend the ISTE Conference in San Antonio Tx, June 25-28.
Rationale: 

Shelly Hurd, Sarah Clements, Debra Richardson, Jeff Williams, Janet Neufeld.

Funded by Title IIA

Action(s):
Approval of Pawhuska teacher group to attend the ISTE conference in San Antonio this summer passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
12. Discussion and vote to approve for Indian Camp teachers to attend Professional Development Camp in Oklahoma City.
Rationale:  Stacy Sutherland, Cindy Testerman, Randi Whitman, Kamree Legg, Funded by Title IIA.
Action(s):
Approval of Indian Camp teachers to attend a professional development workshop in Oklahoma City passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
Discussion: 

Indian camp teachers differentiated instruction.

Norma

13. Approve Board policy: GGFA - Indian Policies and Procedures - Pawhuska Public Schools.
Action(s):
Approval of Board policy: GGFA - Indian Policies and Procedures passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
14. Discussion and approval of the 2017-2018 contract with ADPC for Trends software license and support agreement ($475.00 per month no change)
Action(s):
Approval of the 2017-2018 contract with ADPC for Trends software license and support agreement passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
15. Discussion and approval to continue our membership in the Osage County Interlocal Cooperative for the 2017-2018 school year. (Proposed membership fee for 2017-2018 School Year is $5,465.00)
Action(s):
Approval to continue our membership in the Osage County Inter-local Cooperative for the 2017-2018 school year passed with a motion by Justin Sellers and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Neufeld would like to retain the Title IIA funds within the district next year, it would save approximately $7500
16. Discussion and approval of the contract renewal with Municipal Accounting Systems for student information, grade book and lunch room software for the 2017-2018 school year. (No change in yearly renewal price).
Action(s):
Approval of the contract renewal with Municipal Accounting Systems for student information, grade book and lunch room software for the 2017-2018 school year passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
17. Discussion and approval of the contract renewal with Employee Evaluation Systems, Inc for the 2017-2018 TLE license.
Action(s):
Approval of the contract renewal with Employee Evaluation Systems, Inc. for the 2017-2018 TLE license passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
18. Discussion of the 2017-2018 school calendar.
Discussion:  Dr Neufeld met with Jon Marie Wilson and others to discuss next year's school calendar
19. Discussion and approval of the 2016-2017 audit contract and engagement letter with Sanders, Bledsoe and Hewett.
Action(s):
Approval of the 2016-2017 audit contract and engagement letter with Sanders, Bledsoe and Hewett passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
20. Discussion and vote to accept or reject any resignations tendered since the posting of the Agenda.
Discussion:  None: No action taken.
21. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel: Employment of building principals, personnel and coaching assignments 

as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Action(s):
Consideration to convene in executive session passed with a motion by Michael Tolson and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
22. Vote to acknowledge the board has returned to open session.
Action(s):
Acknowledge the board has returned to open session passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
23. Executive session compliance statement.
Discussion:  Board Clerk Counts read the Executive session compliance statement.
24. Vote to accept the resignation of Joe Sindelar, High School Principal, at the end of the 2016-2017 school year.
Action(s):
Accepted the resignation of Joe Sindelar, High School Principal, at the end of the 2016-2017 school year passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
25. Vote to accept the resignation of Naudia Jackson, as the Special Olympics Coach.
Action(s):
Accepted the resignation of Naudia Jackson as the Special Olympics coach passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
26. Vote to approve or table the re-employment of Kimberly Hester, as Pawhuska Indian Camp Elementary Principal for the 2017-2018 school year
Action(s):
At the recommendation of Dr. Neufeld, approval of re-employment of Kimberly Hester, as Pawhuska Indian Camp Elementary Principal for the 2017-2018 school year passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
27. Vote to approve or table the re-employment of Byron Cowan, as Pawhuska Elementary Principal for the 2017-2018 school year
Action(s):
At the recommendation of Dr. Neufeld, approval of the re-employment of Byron Cowan, as Pawhuska Elementary Principal for the 2017-2018 school year passed with a motion by Michael Tolson and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
28. Vote to approve or table the re-employment of Lauri Lee, as Pawhuska High School Assistant principal for the 2017-2018 school year.
Action(s):
At the recommendation of Dr. Neufeld, Approval of re-employment of Lauri Lee, as Pawhuska High School Assistant principal for the 2017-2018 school year passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
29. New Business:
Action(s):
At the recommendation of Dr. Neufeld, the signature approval of the Osage Nation Transportation Improvement Program Maintenance Letter of Intent passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
30. Comments from the Board:
31. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the east entrance door of the Administration building at 12:00 p.m. February 9, 2017 and posted on the website: www.pawhuskadistrict.org

 

 

Briana Millard

Deputy Clerk

Action(s):
Adjournment at 8:53 p.m passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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