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November 14, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and recording of members present and absent
Discussion: 

Vice President Tolson called the meeting to order and attendance was taken.

Also Present were: Supt. Neufeld, Minutes Clerk Pitts, IT director Chronister,


2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  Vice President Tolson led the meeting with the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome and Comments from Visitors
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with a name and purpose of address. A time limit may be imposed by the President."
Discussion: 

Also present: Supt. Neufeld, Minutes clerk Pitts

Visitors Present: Jeffrey Scott Williams, KImberly S. Hester, Mary Wilscat, Jake Bruno, Lauri Lee, Brandon Brandt, Robert Pewewardy, Michael Vassar, Dean Hix, Dana Daylight, Jon M Wilson and Byron Cowan

Vice President Tolson welcomed visitors.

Mr. Jeff Williams presented the Leadership class' regarding naming the Lecture Hall after General Tinker. It was dedicated on Veteran's day.

Dr. Neufeld thanked Mr. Williams again for his hard work with the assembly.

4. Presentation of audit findings for the 2015-2016 school year by Sanders, Bledsoe, & Hewett
Discussion:  Brandon Brandt presented high points of the Audit for 2015-2016.
5. Vote to approve the 2015-2016 Financial Audit as presented by Sanders, Bledsoe & Hewett
Action(s):
Motion to table to next month; passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
6. Vote to approve 2016-2017 Estimate of Needs, approved by Excise Board
Action(s):
Motion to approve 2016-2017 Estimate of Needs passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
7. Discuss and Review Google Agenda
8. Principal Reports
Discussion: 

Mr. Cowan: Presented 3-8 A-F report card.

Add updated retention policy to the December agenda.

Mrs. Hester: Presented PK-2 A-F report card.

6:16 Sellers stepped out of meeting, returned 6:17.

Ms. Lee presented high school reports.

8.A. Review A-F School Report Card Report - each principal
Discussion: 

Principal Cowan presented the Elementary's A-F School report card.

Principal Hester presented Indian Camp's A-F School report card.

Asst. Principal Lee presented High School's A-F School report card

Vice President Tolson looks forward to the high school principal's presentation of High School's A-F School report card.

9. Approval to name the Lecture Hall in Honor of General Clarence Tinker
Action(s):
Motion to name the lecture hall in honor of General Clarence Tinker passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
10. Superintendent's Report
Rationale: 

Filing for Board Seat #1 - Five year term (Dec. 5-7, 2016)

Goal setting session

Superintendent Evaluation

 

Discussion: 

6:40 Sellers stepped out of meeting. Returned 6:42.

TLE great tool that can be modified to fit our district.

Feb. 27 Growing session here in Pawhuska.

Come up with some dates for admin goal setting.

 

 

11. Consent Agenda
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
The motion to approve the Consent agenda passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
11.A. Approve October 10, 2016 Regular Board minutes
11.B. National Title I Conference - Long Beach, California
11.C. Vote to approve the allowance of teachers buying their old Dell Vostro Laptops for $60
11.D. Vote to approve the change of yearbook company for the 2017-2018 school year from Jostens to Walsworth
11.E. Approve Student Activity Account
11.F. Approve Treasurer's Report and Investment Report.
11.G. Approve Appropriations, change orders and encumbrances
Rationale: 

2016-2017 General Fund Encumbrances #108-#126 and #70123-#70128 in the amount of $128,682.48. 

2016-2017 General Fund Change Orders 10, 37, 40, 62, 79, 70001, 70002, 70006, 70009, 70013, 70014, 70015, 70016, 70020, 70041, 70042, 70075, 70076, 70085, 70095, 70098, 70107, 70108, 70109, 70110, 70119, in the amount of $244,819.28.

2016-2017 Building Fund encumbrances #2134-#2136 in the amount of $15,811.16.

2016-2017 Building Fund change orders #2102, #2103, #2119 in the amount of $3,717.67.

2016-2017 Gifts and endowment encumbrances #8101-#8116 in the amount of $7,796.86.

 

12. Approval of District computer acceptable use policy.
Action(s):
Motion to approve District computer acceptable use policy passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
13. Vote to approve closing split precincts in the School district election to be held Tuesday, February 14, 2017, with a run-off election to be held on April 4, 2017, if needed. (Precinct #'s: 102, 103, 110, 111, 113, 301, and 306)
Action(s):
Motion to approve closing split precincts in the School district election to be held Tuesday, February 14, 2017, with a run-off election to be held on April 4, 2017, if needed. (Precinct #'s: 102, 103, 110, 111, 113, 301, and 306) passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
14. Vote to approve the Request for Facility use from Pawhuska Youth Sports
Action(s):
Motion to approve the Request for Facility use from Pawhuska Youth Sports; request for facility use from Josh Burrows for the High School Band Dinner, to be held December 18th in the Band Room or Cafeteria; request for Facility use for the Girl Scouts at the Elementary Cafeteria and request for Osage County Interlocal Cooperative for facility use passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
14.A. Vote to approve the Request for Facility use from Josh Burrows; The High School Band Dinner, to be held December 18th in the Band Room or Cafeteria
14.B. Vote to Approve the Request for Facility use for Osage County Interlocal, to use Elementary School Cafeteria
14.C. Vote to approve the Request for Facility use for the Girl Scouts at the Elementary Cafeteria
15. Consideration of 7th Grade Transition Plan
Discussion: 

A 7th grade parent was excited that this is an option. Would like to see 6-7-8 grades.

J Wilson: Who's responsible for moving the stuff over. 6 & 7 works well together.

No action needed, this is just a lateral move from building to building.



16. Discussion and vote to ratify the Master Contract between the Pawhuska Education Association and the Pawhuska Board of Education for the 2016-2017 year.
Action(s):
Motion to ratify the Master contract, with corrections from October board meeting,between Pawhuska Education Association and the Pawhuska Board of Education for the 2016-2017 year passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
17. Consideration and vote to convene in executive session to discuss:
Rationale:  Personnel: hiring a custodian/bus driver and a bus driver, as authorized by Title 25, Oklahoma Statutes, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Motion to convene in Executive session passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
18. Vote to acknowledge the Board has returned to open session
Action(s):
Motion to return to Open session passed with a motion by Danny Ferguson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
19. Executive session compliance statement
Discussion:  Board Clerk Counts read the executive session compliance statement
20. Vote to accept the resignation of Daniel Jackson, Custodian, effective November 4, 2016
Action(s):
Motion to accept the resignation of Daniel Jackson, Custodian, effective November 4, 2016 passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
21. Vote to hire a bus driver, on a one-year, non-continuing contract for the 2016-2017 school year
Action(s):
Vote to hire a Jason Lauderdale asbus driver, on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
22. Vote to hire a custodian/bus driver on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
Vote to hire a Jammie Edwards, as custodian/bus driver on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
23. Vote to use Katelynn Malloy as an unpaid Assistant Coach for Girls Basketball
Action(s):
Vote to use Katelynn Malloy as an unpaid Assistant Coach for Girls Basketball passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
24. Vote to use Jamison Cass as an unpaid Assistant Coach for Boys Basketball
Action(s):
Vote to use Jamison Cass as an unpaid Assistant Coach for Boys Basketball passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
25. New Business:
Action(s):
Supt. Neufeld presented a request from Bruce Cass for Elks Youth Wrestling to use the wrestling room for practices, M-T-Th from 5-8. The request to use wrestling room passed with a motion by Justin Sellers and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
Discussion: 

26. Comments from the board:
Discussion:  Tolson: Mr. Hix came to his aid on the chains when he was late the previous week at football. Wants to thank him for his help,
27. Adjourn
Rationale: 

This agenda was posted in the Administration Office and on the East entrance of the Administration Office at 12:00 pm, Thursday, November 10, 2016 and posted on the website: www.pawhuskadistrict.org

 

 

Lauren Stanton

Superintendent's Secretary

Action(s):
809 passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
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