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September 12, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order
Discussion:  All agreed.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Sellers led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome and Comments from Visitors:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion:  President Bute welcomed Visitors.
4. Address the Board: Mr. Sindelar to present ACT information.
5. Superintendent's Report:
Rationale: 
Growing Together sessions
Board and Superintendent Advance
State finance updates and district finances
Discussion: 

Opportunities and challenges with new supt and boards.

Support growing relationship of board governance.

Free first year, charge the second, on.

Only for districts with new supts. $750 fee, opportunity to improve ourselves as a board (Jeff)

Trust in community, teacher morale.

State finance updates and district finances

Enrollment 795

6. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
The consent agenda passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
6.A. Approve August 8, 2016 Regular Board minutes.
6.B. Approve August 12, 2016 Special Board minutes.
6.C. Approve August 29, 2016 Special Board minutes.
6.D. Approve Quarterback Club fundraiser selling chances to win a Yeti Cooler package.
6.E. Approve Football Fundraiser of a golf tournament at Country Club.
6.F. Approve Business and Information Technology fund raiser request.
6.G. Approve Pawhuska Yearbook Class' request to expand the yearbook to have a full school year book.
6.H. Approve Pawhuska Business Professionals trip.
Rationale:  BPA Fall State Conference on Wednesday, October 26, 2016.
6.I. Approve PHS Band to attend all high school away football games.
6.J. Approve the following band activities:
6.J.a. Saturday, October 1, 2016 at Glenpool Marching Competition.
6.J.b. Saturday, October 8, 2016 at Pryor Marching Competition.
6.J.c. Tuesday, October 11, 2016 Regional Marching Competition at Skiatook.
6.K. Approve Story Telling in the park for the Elementary School.
6.L. Approve FFA to attend National Convention in Indianapolis, Indiana.
6.M. Approve FFA activities. (See Attachment)
6.N. Approve Student Activity Account
6.O. Approve Treasurer's Report and Investment Report - September
6.P. Approval of the encumbrances as presented.
Rationale: 

 

7. Discuss Surplus Buses and one school vehicle.
Rationale:  Bus numbers 18 and 6, old tech truck. 
Action(s):
Surplussed buses no longer running, previously surplus vehicles sent to salvage, passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
8. Discuss and approve Board Policies.
Action(s):
All board policies with the exception to table 8.5 DMB and 8.11 FFG passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
8.A. BDAE - Treasurer
8.B. BD-R3 - Encumbrance Clerk (Regulation)
8.C. CKAD - School Security Drills
8.D. CKC - Safety Drills
8.E. DMB - Professional Growth and Development
8.F. DNA - Teacher Evaluation
8.G. DNA-P - Teacher Performance Evaluation Procedures
8.H. DNNA - Evaluation of Administrative Personnel
8.I. DNAA-P - Leader Performance Evaluation Procedures
8.J. EIA-R4 - Student Retention (Regulation)
8.K. FFG - Reporting Suspected Child Abuse and/or Neglect
8.L. GBA - Open Records Act
9. Consideration and vote to convene in executive session to discuss:
Rationale:  Personnel: Superintendent's Secretary/Deputy Treasurer, Cook, Para-Professional, certified personnel matter, and classified/support wages, Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in Executive Session passed with a motion by Danny Ferguson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
10. Vote to acknowledge the board has returned to Open Session:
Action(s):
Vote to acknowledge the board has returned to Open session passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
11. Vote to approve the Estimate of Needs for the 2016-2017 school year.
Action(s):
Vote to return to Open session passed with a motion by Michael Tolson and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
12. Executive Session Compliance Statement:
Discussion: 

Patricia Counts read the Executive Session compliance statement.

13. Vote to approve Student Counsel Sponsors.
Rationale:  Sarah Kendrick and Jeff Williams
Action(s):
Vote to approve Sarah Kendrick and Jeffrey Williams as Student Council sponsors passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
14. Classified/Support Wages.
Action(s):
Classified/support salaries was tabled and passed with a motion by Michael Tolson and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
15. Vote to hire a Superintendent's Secretary/Deputy Treasurer on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
Vote to hire Lauren Thoene, as Superintendent's Secretary/Deputy Treasurer on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
16. Vote to hire a Child Nutrition Cook on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
Vote to hire Linda Goad as a child nutrition cook on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Patricia Counts and a second by Danny Ferguson.
No Action(s) have been added to this Agenda Item.
17. Vote to hire a Para-Professional on a one-year, non-continuing contract for the 2016-2017 school year.
Action(s):
Vote to hire Crystal Harvey as a para-professional on a one-year, non-continuing contract for the 2016-2017 school year passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
18. New Business:
Action(s):
Supt Neufeld, presented milk bid, recommend ala carte to 35 cents, passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
19. Comments from the Board:
20. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, September 9, 2016 at 3:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

Briana Millard

Deputy Minutes Clerk

Pawhuska Board of Education

Action(s):
Motion to adjourn at 8:45 p.m. passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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