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July 18, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting

Minutes
1. Call the meeting to order and record members present and absent.
Discussion:  President Bute called the meeting to order. Others present: Supt. Neufeld; Minutes Clerk Pitts; and IT director Chronister
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:  (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Discussion:  President Bute led the Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
3. Welcome and Comments from Visitors.
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
Discussion:  President Bute welcomed visitors. There was no comments. Visitors present: Jean Ann Simmons, Penny Oller, Olivia Chronister, Daisy Spicer, Jon M. Wilson, Lauri Shatswelll, Lynn Fuller, Penny Gann Bradford, Byron Cowan, Cheryl A. Heraro, Electa Hare-Redcorn and Dean Hix
4. PRESENTATION: Olivia Chronister and Daisy Spicer pertaining to a crisis/suicide policy.
Discussion:  Olivia Chronister and Daisy Spicer presented a crisis/suicide information that they would like the board to consider making district policy.
5. Superintendent's Report:
Rationale: 

A. 2016 OSSBA/CCOSA conference, August 26-27, 2016.

We will need to know soon for registration purposes.

Discussion:  Ms. Neufeld updated the board regarding the OSSBA/CCOSA conference on August 26-27, 2016 in OKC. We will need to know by August 1 to make reservations and registrations.
6. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Consent agenda was approved and passed with a motion by Michael Tolson and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of June 27, 2016 Regular Board Meeting.
6.B. Approve Janet K. Neufeld as authorized representative for National School Lunch Program, School Breakfast Program, and/or Special Milk Program and approve application for the 2016-2017 school year.
6.C. Approve Janet K. Neufeld as authorized representative for all federal programs.
6.D. Approve Dean Hix as Safety Coordinator and as the designated person responsible for carrying out the provisions of the Asbestos Hazards Emergency Response Act (AHERA) of 1986 for the 2016-2017 school year.
6.E. Approve Transportation Director, Dean Hix as School Bus Inspector and Bus Driver Instructor for the 2016-2017 school year.
6.F. Approve Athletic Director, Lauri Shatswell as compliance coordinator for Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, and other state and federal laws addressing equal opportunities in the Pawhuska School District.
6.G. Class of 1986 requests a tour of the High School on July 23, 2016 for their 30 year reunion.
6.H. Approve Student Activity Account
6.I. Approve Treasurer's Report and Investment Report
6.J. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

2016-2017 General fund encumbrances: #58-66 and 70001-70017 in the amount of $667,643.93

2016-2017 Building fund encumbrances: #2124-2125 in the amount of $ 358.18

7. Discussion of board seat vacancy.
Discussion:  Supt. Neufeld discussed the process to appoint or not appoint a new member to the board seat vacancy.
8. Consideration and vote to convene in executive session to discuss personnel:
Rationale:  Indian Camp Principal position, hiring of a Secondary Special Education Paraprofessional, hiring Special Education Paraprofessional, hiring of and any assignments and changes for the 2016-2017 School Year 25 O.S. Section 307 (B) (1) as authorized by O.S. TIT. 25, Section 3-7 (B)(1) & (7) where disclosure of information would violate  confidentiality requirements of state or federal law.
Action(s):
Motion to convene into Executive session passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
9. Vote to return to open session.
Action(s):
Motion to reconvene from Executive Session passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
10. Executive session compliance statement.
Discussion:  Board Clerk Patricia Counts read the Executive Session Compliance statement.
11. Discussion and vote to accept or reject and resignations tendered since the posting of the agenda.
Discussion:  None. No action taken.
12. Vote to accept the resignation of Beverly Moore, Indian Camp Principal.
Action(s):
Resignation of Beverly Moore was accepted and passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
13. Vote to hire a Special Education Paraprofessional for 2016-2017 school year on a one year, non-continuing contract.
Action(s):
At the recommendation of Mr. Cowan, Dennis Wadsworth was hired as a Special Education Paraprofessional for the 2016-2017 school year on a one-year, non-continuing contract and passed with a motion by Patricia Counts and a second by Michael Tolson.
No Action(s) have been added to this Agenda Item.
14. Discussion and consideration for approval of forming a high school academic team.
Rationale:  If approved competitions in OSAA NAQT, as well as, interscholastic meets and tournaments. Team will require the ability to conduct fund raisers for tournaments.
Action(s):
After discussion with Mr. Sindelar, forming a high school academic team was approved and passed with a motion by Patricia Counts and a second by Justin Sellers.
No Action(s) have been added to this Agenda Item.
15. Vote to appoint or table the appointment of a new board member for fill the vacant seat number 3.
Action(s):
The board tabled and set a Special board meeting on August 1, 2016 at 5:30 pm to go through board member applications for appointment to fill the vacant board seat #3, recommendation passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
16. New Business:
Discussion:  No new business. No action taken.
17. Comments from the Board:
Discussion:  Sellers brought up softball concession stand/bathrooms had been turn in regarding no running water. We are not able to use the Porta-potties. Asked Mr. Hix, grounds and maintenance director, to look into estimates to repair and make facility compliant. Counts welcomed Supt. Neufeld on board.
18. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, June 29, 2016 at 10:17 a.m.; and is posted on the website at: www.pawhuskadistrict.org

Action(s):
Adjournment at 7:00 passed with a motion by Michael Tolson and a second by Patricia Counts.
No Action(s) have been added to this Agenda Item.
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