June 27, 2016 at 5:30 PM - Superintendent's Report and Pawhuska Public Schools Regular Board Meeting
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1. Call the meeting to order and record members present and absent.
Discussion:
All agreed.
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2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
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3. Welcome and Comments from Visitors
Rationale:
"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
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4. Superintendent Report:
Rationale:
1. Gifted and Talented Audit update 2. ASR |
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5. Consent Agenda:
Rationale:
All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
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5.A. Approve Special Board Meeting minutes of May 2, 2016
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5.B. Approve Special Board Meeting minutes of May 5, 2016
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5.C. Approve Regular Board Meeting minutes May 9, 2016
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5.D. Approve Special Board Meeting minutes May 12, 2016
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5.E. Approve Special Board Meeting minutes May 19, 2016
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5.F. Approve Special Board Meeting minutes June 2, 2016
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5.G. Approve Special Board Meeting minutes of June 7, 2016
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5.H. Approve Transfers
Rationale:
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5.I. Approve Student Activity Account Report
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5.J. Approve Treasurer's Report and Investment Report
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5.K. Approve Appropriations, Change orders, and Encumbrances:
Rationale:
2015-2016 General Fund Encumbrance Numbers: 206-245, 70154 in the amount of $41,269.54 2015-2016 General Fund Change Order Numbers: 9, 12, 14, 38, 50, 61, 73, 83, 93, 113, 142, 144, 167, 170, 171, 174, 175, 178, 181, 189, 190, 192, 193, 194, 197, 202, 203, 204, 227 in the amount of $18,454.42 2015-2016 Building Fund Encumbrance Numbers: 2144-2146 in the amount of $4,245.16 2015-2016 Building Fund Change Order Numbers: 2101-2103, 2105, 2109, 2114, 2140, 2141 in the amount of $4,935.54 2015-2016 Child Nutrition Encumbrance Numbers: 70012 in the amount of $3,767.75 2015-2016 Gift Fund Encumbrance Numbers: 8142-8143 $2,717.57 2016-2017 ENCUMBRANCES 2016-2017 General Fund Encumbrance Numbers: 1-57 in the amount of $429,234.00 2016-2017 CO-OP Fund Encumbrance Numbers: 1201 in the amount of $139,285.00 2016-2017 Building Fund Encumbrance Numbers: 2101-2123 in the amount of $53,131.19 2016-2017 Child Nutrition Encumbrance Numbers: 2201-2214 in the amount of $33,186.00
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6. Discussion and vote to approve the Memorandum of Agreement with AmeriCorps.
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7. Vote to call for bid for cafeteria bids
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8. Discuss and vote to approve or not approve section 125 flexible benefit plan for 2016-2017 in the amount of $2000.00 per contract period for all employees working 17.5 hours or more per week
Rationale:
Consisting of a choice of hospital, and surgical insurance, group life insurance, cancer insurance, vision insurance, medical, and/or child care reimbursement, section 79 term insurance, indemnity insurance, and/or cash, or be administered by American Fidelity Assurance Company.
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9. Discuss and vote to approve district's paying employers' contribution to the teacher retirement system at 9.5% of payroll for the 2016-2017 school year.
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10. Discuss and vote to continue salaries and benefits as mandated for FY2016 until FY2017 funding is known, new mandates are in place, and negotiations are complete.
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11. Discuss and vote to approve annual online policy manual and policy subscription service with OSSBA.
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12. Board to consider and take action on a motion approving the renewal of the Sublease Agreement for the fiscal year ending June 30, 2017 as required under the provisions of the Sublease Agreement dated May 1, 2010 between the District and Pawhuska Educational Facilities Authority.
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13. Discussion and action regarding unemployment representation and services provided by OPSUCA and approval of the 2016-2017 service agreement.
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14. Big T Sports and Athletics LLC requests permission to use the following facilities on July 23, 2016 from 8 a.m. to 4 p.m. Big T Sports and Athletics LLC is a for profit company and all profits and proceeds will be retained by Big T Sports and Athletics.
Rationale:
Use of the Pawhuska Public School Football Field
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15. Pawhuska Youth Sports Cheer requests permission to use the Field House on July 23, 2016 from 8 a.m. to 3 p.m.
Rationale:
The camp will be open for girls 1st through 6th grade. Cost of camp is $30 with proceeds going back to Pawhuska Youth Sports Cheer.
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16. Review and vote to approve worker’s compensation insurance for the 2016-2017 school year with Oklahoma School Assurance Group in the amount of $45,353.00 ($21,908.00 less than 2015-2016).
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17. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Rationale:
Yes_____ No_____ Position No. 1: Ryan Owens (CCOSA), Executive Director of Cooperative Concil for School Administration, to a 2016-2020 term. Yes_____ No_____ Position No. 2: Don Ford (OROS), Executive Director of Organization of Rural Oklahoma Schools, to a 2016-2020 term. Yes_____ No_____ Position No. 6: Tom Deighan (CCOSA), Superintendent of Lawton Public Schools, to a 2016-2019 term Yes_____ No_____ Position No. 7: Howard Hampton (OASBO), Superintendent of Bishop Bublic Schools, to a 2016-2019 term. Yes_____ No_____ Position No. 8: Terry Brissom (OROS), Superintendent of Asher Public Schools, to a 2016-2019 term. Yes_____ No_____ Position No. 14: Roger Edenborough (OSSBA), Board Member of Goodwell Public Schools, to a 2016-2019 term. |
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18. Discussion and possible board action to rescind action taken at the May 19, 2016 board of education meeting employing Janet Neufeld as Superintendent on a one year contract, effective July 1, 2016 and voting on the employment of Janet Neufeld on a multi-year contract.
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19. Approve removing Dr. Landon Berry from the signature cards for the activity account and adding Jan Neufeld to the Signature cards.
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20. Approval of name changes on bank cards to reflect the correct officers.
Rationale:
President: Jeff Bute Vice-President: Clerk: Patricia Counts Treasurer; Elizabeth Hembree Dep. Treasurer: Briana Millard
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21. Consideration and vote to convene in executive session to discuss personnel:
Rationale:
Hiring of a Secondary Math teacher, hiring of non-paid lay football coaches, hiring of a Indian Camp Music teacher, hiring of a 7th grade Social Studies teacher, hiring of a 8th grade Math teacher, hiring of a Business Education/Newspaper teacher, hiring of a Special Education Paraprofessional, hiring of a Pre-K-6th grade Counselor, hiring of a Second grade teacher, and extra duty assignments to this date, as authorized by Title 25, Oklahoma statutes, Section 307 (B)(1), and Section 307 (B)(7), where disclosure of information would violate confidentiality requirements of state of federal law with no resulting vote to be made by the Board.
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22. Vote to return to open session
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23. Executive session compliance statement.
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24. Approve academic and coaching extra duty assignments that has been filled to this date.
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25. Vote to hire a secondary Math teacher for 2016-2017 school year on a one year, non-continuing contract.
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26. Vote to hire a Indian Camp Music teacher for 2016-2017 school year on a one year, non-continuing contract.
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27. Vote to hire a 7th grade Social Studies teacher for 2016-2017 school year on a one year, non-continuing contract.
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28. Vote to hire a 8th grade Math teacher for 2016-2017 school year.
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29. Vote to hire a Business Education/Newspaper teacher for 2016-2017 school year on a one year, non-continuing contract.
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30. Vote to hire a Special Education Paraprofessional for 2016-2017 school year on a one year, non-continuing contract.
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31. Vote to hire a Second Grade teacher for 2016-2017 school year on a one year, non-continuing contract.
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32. Vote to hire a Pre-K-6th Grade Counselor for 2016-2017 school year on a one year, non-continuing contract.
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33. Discussion and vote to accept or reject and resignations tendered since the posting of the agenda.
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34. New Business:
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35. Comments from the board:
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36. Adjourn
Rationale:
This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, June 24, 2016 at 4:30 p.m. and is posted on the website at: www.pawhuskadistrict.org
Sara Pitts Minutes Clerk Pawhuska Board of Education |