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March 8, 2016 at 5:30 PM - Pawhuska Board of Education Special Meeting

Minutes
1. Call the meeting to order and recording of members present and absent:
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale:   (I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. Vote to certify the annual School Election results of February 9, 2016.
4. Administer the Oath of Office to: Michael B. Tolson
5. Reorganize the Board of Education:
Rationale: 

President:

Vice President:

Clerk:

6. Welcome and Comments from Visitors: "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."
7. Presentation to District Teacher of the Year.
8. Superintendents Report:
Rationale: 

SDE Regional Accreditation Officer - Accreditation Audit

SDE Accreditation Audit - Gifted and Talented Audit

OSSBA/CCOSA 2015 Conference at Cox Convention Center

Budget information

9. Consent Agenda:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
9.A. Approve minutes of February 8, 2016 Regular Board Meeting.
9.B. Approve Varsity Cheer to use field house March 7-11, 4:30-6:00 pm for annual cheer tryouts.
9.C. Approve Student Council activities: Attend Spring District meeting on Wednesday, March 9, 2016 at Owasso High School Father-Daughter dance scheduled for Saturday, April 16, 2016
9.D. Approve Special Olympics trips: April 9, 2016 to Dewey for Area competition and May 11-13, 2016 to Stillwater for Summer games.
9.E. Approve Student Activity Account
9.F. Approve Treasurer's Report and Investment Report
9.G. Approve Appropriations, Change orders, and Encumbrances:
Rationale: 

General Fund Encumbrance #: 152-162, 70148 - 70149 in the amount of $ $51,862.59

General Fund Change Order #: 18, 38, 85, 88, 70145 - 70147 in the amount of $43,319.48

Building Fund Encumbrance #: 2133-2136 in the amount of $6,439.47

Building Fund Change Order #: 2124 in the amount of $1,102.60

Child Nutrition Fund Encumbrance #: 2223-2226 in the amount of $3,583.18

Gifts and Endowment Encumbrance #: 8112-8136 in the amount of $5,566.86

10. Discussion and vote to approve the updated board policy: GKD
11. Discussion and vote to approve raising lunch prices for the 2016-2017 School Year.
12. Discussion and vote to approve the software service order agreement for the 2016-2017 school year with Municipal Accounting Systems Inc.
13. Board to consider and take action on a motion renewing the Lease-Purchase of copiers supplied by Document Imaging Solutions for fiscal year ending June 30, 2017, (pays off March, 2019) as required under the provisions of the Equipment Lease/Purchase Agreement dated March 28, 2014 between the District and DeLage Landen Public Finance, LLC.
14. Discussion and vote to approve the agreement between Youth Works and Pawhuska High School for 2016 Mission Trip season.
15. Discussion and vote to approve the Memorandum of Agreement for extending academic credit in Math and Science courses between Tri-County Technology Center District No. 1 and Pawhuska Independent School District. No. 2 for the 2015-2016 school year.
16. Discussion and vote to approve the Resident/Mentor Teacher committee for the 2015-2016 school year.
17. Discussion and vote to approve the use of the high school football field, the football practice field and the soccer fields to host a Wah-Zha-Zhi Prevention Soccer Camp for five weeks beginning April 2nd and run each Saturday through April 29th. This camp will be from 9:00-12:00 in the morning and a lunch after the camp from 12:00-1:00. Osage Nation Police Department will be present to direct traffic for drop off and pick up.
18. Discussion and vote to accept or reject any resignations tendered since the posting of the Agenda.
19. Proposed Executive session to discuss personnel, Reemployment of Secretary to the Superintendent and Deputy Treasurer, Encumbrance and Minutes Clerk, Deputy Encumbrance Clerk and Minutes Clerk, and Treasurer for the 2016-2017 School Year, and re-employment of Head Varsity Girls basketball coach, Assistant Principal and Co-athletic Director, employment of a Maintenance/Bus Driver position, a Custodial/Bus Driver position, 25 O.S. Sec. 307 (B)(1) and discussing any matter where disclosure would violate Confidentiality requirements of State or Federal Law, 25 O.S. Sec 307 (B)(7)
20. Vote to convene in executive session:
21. Vote to acknowledge the board has returned to open session:
22. Executive session compliance statement:
23. Vote to accept the resignation of Dr. Landon Berry, Superintendent effective at the end of the 2015-2016 School Year.
24. Vote to accept the resignation of Gerry Craun, School Psychologist, due to retirement, effective May 31, 2016.
25. Vote to accept the resignation of Aliss Potts-Reed, due to retirement, effective at the end of the 2015-2016 school year.
26. Vote to accept the resignation of Susie Smith, Business/Technology Teacher effective May 27, 2016.
27. Vote to approve reemployment of Tiffania Swan as Secretary to the Superintendent and Deputy Treasurer for the 2016-2017 School Year.
28. Vote to approve reemployment of Sara Pitts as Encumbrance and Minutes Clerk for the 2016-2017 School Year.
29. Vote to approve reemployment of Tina McCosar as Deputy Encumbrance and Minutes Clerk for the 2016-2017 School Year.
30. Vote to approve reemployment of Elizabeth Hembree as Treasurer for the 2016-2017 School Year.
31. Discussion and vote to hire or not to hire or table Lauri Shatswell as the High School Girls Basketball Coach for the 2016-2017 School Year.
32. Discussion and vote to hire or not to hire or table Lauri Shatswell as the Co Athletic Director for the 2016-2017 School Year.
33. Discussion and vote to reemploy or table the reemployment of Lauri Shatswell, as the Pawhuska High School Assistant Principal for the 2016-2017 School Year.
34. Vote to hire a Maintenance/Bus Driver for the remainder of the 2015-2016 contract.
35. Vote to hire Seth Creamer as the High School Golf Coach for the remainder of the 2015-2016 School Year.
36. Vote to hire Garen Kirk as the 7th and 8th grade Assistant Baseball Coach for the remainder of the 2015-2016 School Year.
37. Vote to hire Blayne Shuping as the 7th and 8th grade Girls Head Track Coach for the remainder of the 2015-2016 School Year.
38. Vote to hire Olivia Chronister as the High School Track Assistant Coach for the remainder of the 2015-2016 School Year.
39. Comments from the Board:
40. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the east entrance door of the Administration building on Friday, March 4, 2016 at                             and posted on the website: www.pawhuskadistrict.org

 

 

Pawhuska Board of Education

Sara Pitts

Minutes Clerk

 


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