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March 9, 2015 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA PUBLIC SCHOOL REGULAR AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. VOTE TO CERTIFY THE ANNUAL SCHOOL ELECTION RESULTS OF 2-10-2015.
3. ADMINISTER THE OATH OF OFFICE TO: PATRICIA WILSON
4. REORGANIZE THE BOARD OF EDUCATION:
Rationale:  PRESIDENT:
VICE PRESIDENT:
CLERK:
5. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
6. REQUEST TO ADDRESS THE BOARD: MELANIE MUNDY
7. REQUEST TO ADDRESS THE BOARD: 4 DAY SCHOOL WEEK COMMITTEE
8. REQUEST TO ADDRESS THE BOARD: SCORE GRANT PRESENTATION - BEVERLY MOORE / GERRY CRAUN
9. SUPERINTENDENT'S REPORT:
Rationale: 
       
  1. Kay Jones - SDE Regional Accreditation Officer - Accreditation Audit
  2. OSSBA/CCOSA 2015 Conference at Cox Convention Center August 28-30, 2015 
  3. State Superintendent of Education:  Joy Hofmeister visit                

 

10. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
10.A. Approve minutes of February 09, 2015 Regular Board Meeting.
10.B. Approve wrestling program to use the wrestling facility and a vehicle for freestyle wrestling during the spring and summer months.
10.C. Approve use of the field house Monday, April 06, 2015 for the Spring Band Concert.
10.D. Approve use of the Field house for HS/JH Cheer tryouts,Friday, March 13, 2015 from 8:00 AM - ?
10.E. Approve Osage Nation Headstart to use the football field/track area for a Little Olympics on Friday, April 24, 2015 from 9-Noon.
10.F. Approve Pawhuska Youth Sports to use soccer practice field for practices on Tuesdays and Thursdays evening and use one of the school gymnasiums - Elementary or old gym, when the weather is too cold or hazardous for the student to practice outdoors.
10.G. Approve Pawhuska Youth Sports to use the softball field for summer baseball/softball.
10.H. Approve Junior High Band trip to Frontier City on April 25, 2015.
10.I. Approve dates for Special Olympics trip request and use of vehicles: Area Track meet in Dewey, March 28, 2015 and the State Track meet is May 13-15, 2015
10.J. Approve 6th grade end of the year field trip to Tulsa for a Drillers baseball game - May 6th or May 11, 2015.
10.K. Approve Pawhuska golfers overnight stay if needed and contingent upon funds.
10.L. Approve Elementary Special Education teachers to sell ribbons for two days and then donate to Pawhuska Special Olympics.
10.M. Approve Student Council to host the 4th Annual Father-Daughter Dance Saturday April 18th from 6-8 pm at the Elks Lodge.
10.N. Approve Student Activity Account
10.O. Approve Treasurer's Report and Investment Report
10.P. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2014-2015 General Fund appropriations and Enc #'s  135-143, 70138, 70139 in the amount of $31,810.37
2014-2015 General Fund change order #'s 17, 19, 21, 28 in the amount of $29,045.57
2014-2015 Building Fund appropriations and Enc #'s 2137, 2138 in the amount of $9,300.00
2014-2015 Building Fund change order #'s  2109, 2112, 2123 in the amount of $11,377.50
 
2014-2015 Child Nutrition appropriations and Enc #'s 2223-2225 in the amount of $20,112.00
2014-2015 Child Nutrition change order #'s 2213 in the amount of $1,000.00

2014-2015 2010 BOND FUND appropriations and Enc#'s 3920-3922 in the amount of $3,257.97
2014-2015 2010 BOND FUND change order #'s 3908 in the amount of $1,130.51

2014-2015 GIFT FUND appropriations and Enc#'s 8125 in the amount of $190.18


 






11. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION RENEWING THE LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS, FOR FISCAL YEAR ENDING JUNE 30,2016 (PAYS OFF MARCH 2019)
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT
MARCH 28, 2014 BETWEEN THE DISTRICT AND"DE LAGE LANDEN PUBLIC FINANCE LLC.
12. DISCUSSION AND POSSIBLE ACTION TO APPROVE HIGH SCHOOL BAND TRIP TO SIX FLAGS OVER TEXAS IN MAY.
13. DISCUSSION AND POSSIBLE ACTION TO APPROVE STUDENT COUNCIL TO USE THE FIELD HOUSE TO HOST A DONKEY BALL TOURNAMENT ON WEDNESDAY APRIL 01, 2015 from 3:30 - 9:30
14. VOTE TO APPROVE THE FOLLOWING POLICIES:
Rationale:  EIAE - PROFICIENCY BASED PROMOTION
EIAE-P - PROFICIENCY BASED PROMOTION TESTING PROCEDURES
15. VOTE TO APPROVE GABBART COMMUNICATIONS WEB HOSTING LICENSE AND SERVICE AGREEMENT FOR THE 2015-2016 SCHOOL YEAR.
16. VOTE TO APPROVE MUNICIPAL ACCOUNTING SYSTEMS SOFTWARE SERVICE AGREEMENT FOR THE 2015-2016 SCHOOL YEAR.
17. NEW BUSINESS:
18. COMMENTS FROM THE BOARD:
19. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL, THE TERMINATION OF MS. KIMBERLY KENDRICK AND MR. JAIME HUTTO-HARDESTY, REEMPLOYMENT OF TREASURER, SECRETARY TO THE SUPERINTENDENT AND DEPUTY TREASURER, ENCUMBRANCE AND MINUTES CLERK, DEPUTY ENCUMBRANCE CLERK AND MINUTES CLERK FOR THE 2015-2016 SCHOOL YEAR, AND EMPLOYMENT OF A MAINTENANCE/BUS DRIVER POSITION, A CUSTODIAL/BUS DRIVER POSITION, AND CONSIDER RAISES FOR ALL SUPPORT EMPLOYEES.
Rationale:  25 O.S. SEC. 307 (B)(1) AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW, 25 O.S. SEC 307 (B)(7)
20. VOTE TO CONVENE IN EXECUTIVE SESSION:
21. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
22. EXECUTIVE SESSION COMPLIANCE STATEMENT:
23. DISCUSSION AND VOTE BY THE BOARD TO AFFIRM THE TERMINATION OF MS. KIMBERLY KENDRICK FROM HER EMPLOYMENT WITH THE PAWHUSKA SCHOOL DISTRICT AND RECITIATION OF FINDING OF FACT UPON WHICH THE DECISION IS BASED.
24. DISCUSSION AND VOTE BY THE BOARD TO AFFIRM THE TERMINATION OF MR. JAIME HUTTO-HARDESTY FROM HIS EMPLOYMENT WITH THE PAWHUSKA SCHOOL DISTRICT AND RECITATION OF FINDINGS OF FACT UPON WHICH THE DECISION IS BASED.
25. VOTE TO APPROVE REEMPLOYMENT OF ELIZABETH HEMBREE AS TREASURER FOR THE 2015-2016 SCHOOL YEAR.
26. VOTE TO APPROVE REEMPLOYMENT OF MICHELLE MALASKE AS SECRETARY TO THE SUPERINTENDENT AND DEPUTY TREASURER FOR THE 2015-2016 SCHOOL YEAR.
27. VOTE TO APPROVE REEMPLOYMENT OF HEIDI UNRUH AS ENCUMBRANCE AND MINUTES CLERK FOR THE 2015-2016 SCHOOL YEAR.
28. VOTE TO APPROVE REEMPLOYMENT OF SARA PITTS AS DEPUTY ENCUMBRANCE AND MINUTES CLERK FOR THE 2015-2016 SCHOOL YEAR.
29. VOTE TO HIRE A MAINTENANCE/BUS DRIVER FOR THE REMAINDER OF THE 2014-2015 SCHOOL YEAR ON A NON-CONTINUING CONTRACT.
30. VOTE TO HIRE A CUSTODIAN/BUS DRIVER FOR THE REMAINDER OF THE 2014-2015 SCHOOL YEAR ON A NON-CONTINUING CONTRACT.
31. VOTE TO APPROVE THE RESIGNATION OF JON CULVER, ELEMENTARY PRINCIPAL EFFECTIVE AT THE END OF THE 2014-2015 SCHOOL YEAR.
32. VOTE TO APPROVE THE RESIGNATION OF SAMMIE FROST AS JUNIOR HIGH CHEER COACH EFFECTIVE AT THE 2014-2015 SCHOOL YEAR.
33. VOTE TO APPROVE THE RESIGNATION OF STACY BIGEAGLE AS JUNIOR HIGH GIRLS BASKETBALL COACH EFFECTIVE AT THE END OF THE 2014-2015 SCHOOL YEAR.
34. VOTE TO APPROVE THE RESIGNATION OF OLIVIA CHRONISTER AS HIGH SCHOOL SOFTBALL COACH EFFECTIVE AT THE END OF THE 2014-2015 SCHOOL YEAR.
35. DISCUSSION AND VOTE TO GIVE ONE OR MORE SUPPORT EMPLOYEES A RAISE.
36. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at  3:15 pm, March 06, 2015 and posted on the web site: www.pawhuskadistrict.org






Michelle Malaske, CSBA
Pawhuska Public Schools
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