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June 10, 2013 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION REGULAR MEETING AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. REQUEST TO ADDRESS THE BOARD: JODI CULVER, CHEER COACH
Rationale: 


4. SUPERINTENDENT'S REPORT:
Rationale: 
  1. Vision 2020 Conference in OKC - July 9-11, 2013 
  2. Summer hours for Administration will be 8:30 am to 3:30 Monday - Friday the month of June and Monday - Thursday's in the month of July and back on regular schedule  August 1st       (8:00 am-4:30 pm)
 

5. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approve minutes of May 13, 2013 Regular Board Meeting.
5.B. Approve minutes of the May 21, 2013 Special Board meeting
5.C. Approve minutes of the June 5, 2013 Special Board meeting
5.D. Approve hosting Vascular screenings on September 5, 2013 - (see attached flyer)
5.E. Approve signing a Statement of Support of the Guard and Reserve.
5.F. Approve use of the wrestling room for upcoming training that the Osage County Sheriff's Office will hold. See attached schedule
5.G. Approve use of the field house/wrestling room for the JH cheer camp June 24-26, 2013.
5.H. Approve HS cheer camp June 14-16, 2013 in Tulsa.
5.I. Approve Student Activity Account Report
5.J. Approve Treasurer's Report and Investment Report
5.K. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2012-2013 General Fund appropriations and Enc #'s 235-248, 70154 in the amount of $31,900.00
2012-2013 General Fund Change order # 3, 9, 10, 13, 127, 228, 70017, 70019, 70025, 70026, 70049, 70050, 70060, 70094, 70129, 70134, 70141 in the amount of $65,967.66
2012-2013 Building Fund appropriations and Enc #'s 2156, 2157 in the amount of $359.99
2012-2013 Building Fund Change order # 2103, 2141 in the amount of $3,531.00
2012-2013 Child Nutrition appropriations and Enc #'s 2230 in the amount of $110.48
2012-2013 Child Nutrition change order # 2209, 2226, 70011, 70012, 70013 in the amount of $34,022.72
2012-2013 2010 Bond Fund appropriations and Enc# 3916, 3917, 3918 $3,080.43
2012-2013 2010 Bond Fund change order # 3914 in the amount of $726.35






6. VOTE TO APPROVE THE SERVICE AGREEMENT BETWEEN PAWHUSKA PUBLIC SCHOOLS AND OKLAHOMA PUBLIC SCHOOLS UNEMPLOYMENT COMPENSATION TRUST ACCOUNT AND OKLAHOMA STATE SCHOOL BOARDS ASSOCIATION("OPSUCA")
7. VOTE TO APPROVE THE CERTIFIED EDUCATIONAL SERVICES AGREEMENT WITH YOUTH SERVICES OF OSAGE COUNTY (OSAGE COUNTY JUVENILE DETENTION CENTER) FOR THE 2013-2014 SCHOOL YEAR.
8. DISCUSS AND VOTE TO APPROVE PROPERTY/LIABILITY/AUTO RENEWAL WITH OSIG IN THE AMOUNT OF $105,244.00 FOR THE PERIOD OF JULY 1, 2013 THROUGH JUNE 30, 2014 (up $ 3558.00 from last year)
9. DISCUSS AND VOTE TO CONTRACT WITH THE STATE INSURANCE FUND (COMPSOURCE) FOR WORKERS COMP INSURANCE FOR THE 2013-2014 SCHOOL YEAR, AT A COST OF $50,526.00 (a increase of $17,999.00 from last year)
10. DISCUSS AND VOTE TO APPROVE OR NOT APPROVE SECTION 125 FLEXIBLE BENEFIT PLAN FOR 2013-2014 IN THE AMOUNT OF $2000.00 PER CONTRACT PERIOD FOR ALL EMPLOYEE'S WORKING 17.5 HOURS OR MORE PER WEEK
Rationale:  CONSISTING OF A CHOICE OF HOSPITAL, AND SURGICAL INSURANCE, GROUP LIFE INSURANCE, CANCER INSURANCE, VISION INSURANCE, MEDICAL, AND/OR CHILD CARE REIMBURSEMENT, SECTION 79 TERM INSURANCE, INDEMNITY INSURANCE, AND/OR CASH, TO BE ADMINISTERED BY AMERICAN FIDELITY ASSURANCE COMPANY:
11. DISCUSS AND VOTE TO APPROVE DISTRICT'S PAYING EMPLOYERS'S CONTRIBUTION TO THE TEACHER RETIREMENT SYSTEM AT 9.5% OF PAYROLL FOR THE 2013-2014 SCHOOL YEAR.
12. DISCUSS AND VOTE TO CONTINUE SALARIES AND BENEFITS AS MANDATED FOR FY2013 UNTIL FY2014 FUNDING IS KNOWN, NEW MANDATES ARE IN PLACE, AND NEGOTIATIONS ARE COMPLETE.
13. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS, FOR THE FISCAL YEAR ENDING JUNE 30, 2014
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DECEMBER 15, 2009 BETWEEN THE DISTRICT AND "DELAGE LANDEN PUBLIC FINANCE.
14. DISCUSS AND VOTE TO APROVE ANNUAL SALES AGREEMENT WITH OKLAHOMA ENERGY SOURCE, LLC, FOR NATURAL GAS EFFECTIVE JULY 1, 2013
15. DISCUSS AND VOTE TO APPROVE ANNUAL ON-LINE POLICY MANUAL AND POLICY SUBSCRIPTION SERVICE WITH OSSBA.
16. DISCUSS AND VOTE TO CALL FOR BIDS FOR DISTRICT COPY AND ROLL PAPER TO BE APPROVED AT THE JULY BOARD MEETING.
17. NEW BUSINESS:
18. COMMENTS FROM THE BOARD:
19. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL, HIRE A VO-AG TEACHER, AND NEGOTATIONS FOR 2013-2014 SCHOOL YEAR AS AUTHORIZED BY TITLE 25, OKLAHOMA STATUTES, SECTION 307 (B) (1), AND SECTION 307 (B)(2)(7),
Rationale:  WHERE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW WITH NO RESULTING VOTE TO BE MADE BY THE BOARD.
20. VOTE TO CONVENE IN EXECUTIVE SESSION:
21. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
22. EXECUTIVE SESSION COMPLIANCE STATEMENT:
23. VOTE TO ACCEPT THE RESIGNATION OF CHRISTINA KENDRICK, HIGH SCHOOL MATH TEACHER, EFFECTIVE AT THE END OF THE 2012-2013 CONTRACT YEAR.
24. VOTE TO HIRE A VO-AG TEACHER FOR THE 2013-2014 SCHOOL YEAR ON A ONE YEAR NON-CONTINUING CONTRACT.
25. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 11:30 am Friday, June 07, 2013 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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