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October 10, 2011 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT:
4. Criss Blackwood: Annual student college remediation report to local board Accreditation Standard 210:35-25-4
5. Gerry Craun - District Update/Response to Intervention Report
6. SUPERINTENDENT'S REPORT:
Rationale: 
  1. Report on Parent/Teacher Conference held on September 16, 2011
  2. Early Release October 19th
  3. OSSBA District 4 meeting - Tulsa 10-13-2011
  4. Fall Break October 20, 21 (School Dismissed)
  5. Proposed Boarding Meeting Dates for 2012
  6. December 5-7, 2011 - Filing period for annual school board election (Seat#2-2017)
  7. Enrollment as of October 3, 2011
7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes of September 12, 2011 Regular Board Meeting.
7.B. Approve Student Transfers
7.C. Approve Extended Trip request for PHS Student Council:
Rationale: 
  1. Student Council District Meeting, October 12th @ Cushing High School
  2. Student Council State Convention November 5-7, 2011 @ Skiatook High School. - Will be commuting each day.
7.D. Approve Extended trip request for Vocal - 11 students from the 4th grade -Jr. high to attend Circle the State with Song on January 27th, 2012 in Stillwater, OK
7.E. Approve trip request for yearbook staff to attend a journalism workshop in Stillwater on November 2, 2011
7.F. Approve BPA request for the following:
Rationale: 
  1. Community Service Project:  Chain of Love.  Students will raise money for Special Olympics - which is the National BPA sponsor.  We will sell strips of paper for a small donation.  The paper will make a huge chain to take to our State Conference.  It also is criteria for an award.
  2. Country Meats Fundraiser:  We would like to sell country Meats (beef jerky) again this year as a fundraiser.
7.G. Approve Student Activity Account for September 2011
7.H. Approve Treasurer's Report and Investment Report
7.I. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2011-2012 General Fund appropriations and Enc #'s 97-112, 70138-70143 in the amount of $125,679.54
2011-2012 General Fund change order #'s 5, 6, 8, 70017, 70053, 70116 in the amount of $16,445.10
 
2011-2012 Building Fund appropriations and Enc #'s 2126-2128 in the amount of $1,180.00
2011-2012 Building Fund change order #'s 2116 in the amount of $500.00
 
2011-2012 Child Nutrition appropriations and Enc #'s 70011 in the amount of $5,382.50
2011-2012 Child Nutrition change order #'s 2205, 2212, 2216 in the amount of $11,802.84 

2011-2012 CO-OP FUND appropriations and Enc#'s 1201 in the amount of $25,449.84
 






8. VOTE TO APPROVE THE JUNIOR HIGH BASKETBALL TOURNAMENT NOVEMBER 14-18, 2011
9. VOTE TO APPROVE THE ANNUAL ELECTION RESOLUTION TO BE HELD ON TUESDAY, FEBRUARY 14, 2012.
10. DISCUSSION AND POSSIBLE BOARD ACTION ON SEEKING FULL FUNDING FOR THE LARRY DICKERSON EDUCATION FLEXIBLE BENEFIT ALLOWANCE BY JOINING SCHOOLS UNITED FOR FUNDED HEALTH INSURANCE
11. DISCUSSION AND POSSIBLE ACTION ON THE FOLLOWING BOARD POLICIES:
Rationale: 

DABB - RECORDS INVESTIGATION (CHANGES IN LAW - 2011 LEGISLATION)
DO-R-TEACHER TERMINATION PROVEDURES (CHANGES IN LAW -2011)
CA-R - EXPENDITURES OF DISTRICT FUNDS REGULATIONS (CHANGE IN LAW)
CHC - BIDS AND QUOTATIONS (CHANGE IN LAW)
EIED - GRADUATION REQUIREMENT (THIS YEAR SENIOR'S MUST COMPLY WITH ACE 2005
          REGULATIONS IN ORDER TO RECEIVE A HIGH SCHOOL DIPLOMA.
          SCHOOL DISTRICTS CANNOT  PROVIDE DIPLOMAS TO STUDENTS WHO DO NOT MEET THE
          MANDATORY STATE REQUIREMENTS.)
EIA-R4 - STUDENT RETENTION REGULATION (CHANGE IN LAW)
EIA-R5 (NEW) - MIDYEAR PROMOTION FOURTH-GRADE (CHANGE IN LAW)
EIA-E3 (NEW) - READING DEFICIANCE PARENT NOTIFICATION (CHANGE IN LAW)

12. VOTE TO ACCEPT THE LETTER OF RESIGNATION FROM MICHELE MATHES, PK-6 TITLE 1 TEACHING ASSISTANT, EFFECTIVE SEPTEMBER 16, 2011
13. NEW BUSINESS:
14. COMMENTS FROM THE BOARD:
15. PROPOSED EXECUTIVE SESSION TO CONDUCT PERFORMANCE REVIEW OF THE SUPERINTENDENT, 25 O.S. SECTION 307 (B)(1) AND DISCUSSING ANY MATTER WHERE DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE OR FEDERAL LAW, 25 O.S. SECTION 307 (B)(7).
16. VOTE TO CONVENE IN EXECUTIVE SESSION:
17. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
18. EXECUTIVE SESSION COMPLIANCE STATEMENT:
19. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 1:00 pm Friday, October 07, 2011 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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