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June 13, 2011 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SUPERINTENDENT'S REPORT:
Rationale:   1)  Summer Leadership Conference in OKC - July
 2)  Update on Staff Relation/Negotiations
 3)  Summer hours for Administration will be 8:30 am to 3:30 Monday - Friday the month of June and Monday - Thursday's in the month of July and back on regular schedule Monday, August 1st (8:00 am-4:30 pm)
 4)  Report on Open Transfers 2011 (6 in / 12 out)
 5)  OSSBA/CCOSA Conference in OKC will be August 2011
 6)  July Board Meeting - Monday, July 11th
 7)  Larry Fry, RAO from SDE was here on June 7 audited ASR
 8)  We received our 2012 funding commitment letter from e-rate this month
4. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approve minutes of May 09, 2011 Regular Board Meeting.
4.B. Approve minutes of May 23, 2011 Special Board Meeting
4.C. Approve minutes of June 09, 2011 Special Board Meeting
4.D. Approve Student Transfers
4.E. Approve Elementary fundraisers - Chip Shoppe- Month of Sept and School Mall - Month of September
4.F. Approve trip request for Yearbook to attend Yearbook workshop and Aquarium June 14 & 15
4.G. Approve Student Activity Account for May
4.H. Approve April Treasurer's Report and Investment Report for April
4.I. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2010-2011 General Fund appropriations and Enc #'s231-236 in the amount of $5,822.39
2010-2011 General Fund Change order #3 in the amount of $1505.31 
2010-2011 Building Fund appropriations and Enc #'s 2141, 2142 in the amount of $6000.00 
2010-2011 Building Fund Change order # 2105, 2119, 2128 in the amount of $620.00
2010-2011 Child Nutrition appropriations and Enc #'s 70017, 70018 in the amount of $3,025.35
2010-2011 Child Nutrition change order # 2210, 2212 in the amount of $6500.00
2010-2011 2010 Bond Fund appropriations and Enc# 3916, 3917 in the amount of $1175.69
2010-2011 Gift Fund appropriations and Enc #'s 8133 in the amount of $159.92





5. DISCUSS AND VOTE TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2011-2012 SCHOOL YEAR.
6. DISCUSS AND VOTE TO APPROVE PROPERTY/LIABILITY/AUTO RENEWAL WITH OSIG IN THE AMOUNT OF $82,955.00 FOR THE PERIOD OF JULY 1, 2011 THROUGH JUNE 30, 2012
7. DISCUSS AND VOTE TO CONTRACT WITH THE STATE INSURANCE FUND (COMPSOURCE) FOR WORKERS COMP INSURANCE FOR THE 2011-2012 SCHOOL YEAR, AT A COST OF $46301.00.
8. THE BOARD WILL CONSIDER AND TAKE ACTION ON A RESOLUTION THAT SUPPORTS THE POSITION OF OSSBA AND CCOSA REGARDING EDUCATION FUNDING PRIORITIES FOR 2011-2012
9. DISCUSS AND VOTE TO APPROVE OR NOT APPROVE SECTION 125 FLEXIBLE BENEFIT PLAN FOR 2011-2012 IN THE AMOUNT OF $2000.00 PER CONTRACT PERIOD FOR ALL EMPLOYEE'S WORKING 17.5 HOURS OR MORE PER WEEK
Rationale:  CONSISTING OF A CHOICE OF HOSPITAL, AND SURGICAL INSURANCE, GROUP LIFE INSURANCE, CANCER INSURANCE, VISION INSURANCE, MEDICAL, AND/OR CHILD CARE REIMBURSEMENT, SECTION 79 TERM INSURANCE, INDEMNITY INSURANCE, AND/OR CASH, TO BE ADMINISTERED BY AMERICAN FIDELITY ASSURANCE COMPANY:
10. DISCUSS AND VOTE TO APPROVE DISTRICT'S PAYING EMPLOYERS'S CONTRIBUTION TO THE TEACHER RETIREMENT SYSTEM AT 9.5% OF PAYROLL FOR THE 2011-2012 SCHOOL YEAR.
11. DISCUSS AND VOTE TO CONTINUE SALARIES AND BENEFITS AS MANDATED FOR FY2011 UNTIL FY2012 FUNDING IS KNOWN, NEW MANDATES ARE IN PLACE, AND NEGOTIATIONS ARE COMPLETE.
12. VOTE TO APPROVE OSAGE COUNTY INTERLOCAL COOPERATIVE MEMBERSHIP FEE FOR FY'12 IN THE AMOUNT OF $11,900.00 PAYABLE AFTER JULY 1, 2011:
13. VOTE TO APPROVE PAYING CERTIFIED STAFF AND NON-CERTIFIED SUPPORT STAFF FOR UNUSED SICK LEAVE AT $30.00 PER DAY UP TO 10 DAYS PROVIDED THE EMPLOYEE HAS ACCUMULATED OVER 60 DAYS OF SICK LEAVE IN PAWHUSKA SCHOOL DISTRICT AS PER THE NEGOTIATED AGREEMENT.
14. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS, FOR THE FISCAL YEAR ENDING JUNE 30, 2011
Rationale:  AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DECEMBER 15, 2009 BETWEEN THE DISTRICT AND "DELAGE LANDEN PUBLIC FINANCE.
15. DISCUSS AND VOTE TO APROVE ANNUAL SALES AGREEMENT WITH OKLAHOMA ENERGY SOURCE, LLC, FOR NATURAL GAS EFFECTIVE JULY 1, 2011
16. DISCUSS AND VOTE TO APPROVE ANNUAL ON-LINE POLICY MANUAL AND POLICY SUBSCRIPTION SERVICE WITH OSSBA.
17. DISCUSS AND VOTE TO CALL FOR BIDS FOR DISTRICT COPY AND ROLL PAPER TO BE APPROVED AT THE JULY BOARD MEETING.
18. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL OF THE SUBLEASE OF RENOVATIONS FOR THE FISCAL YEAR ENDING JUNE 30, 2012 AS REQUIRED UNDER THE PROVISIONS OF THE SUBLEASE AGREEMENT DATED MAY 1, 2010 BETWEEN THE DISTRICT AND PAWHUSKA EDUCATIONAL FACILITIES AUTHORITY
19. NEW BUSINESS:
20. COMMENTS FROM THE BOARD:
21. PROPOSED EXECUTIVE SESSION TO DISCUSS SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2011-2012 SCHOOL YEAR 25 O.S. SECTION 307 (B) (1).
22. VOTE TO CONVENE IN EXECUTIVE SESSION:
23. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
24. EXECUTIVE SESSION COMPLIANCE STATEMENT:
25. VOTE TO APPROVE THE SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2011-2012 SCHOOL YEAR.
26. VOTE TO ACCEPT THE RESIGNATION OF EMILY HUDSON, LIBRARY MEDIA ASSISTANCE EFFECTIVE MAY 25, 2011.
27. VOTE TO ACCEPT THE RESIGNATION DUE TO RETIREMENT OF GEORGE HARBAN, JR. HIGH COMPUTER TEACHER EFFECTIVE MAY 25, 2011.
28. VOTE TO ACCEPT THE RESIGNATION OF MARK SHUCK, JR. HIGH MATH/VARSITY HEAD GIRLS BASKETBALL COACH EFFECTIVE MAY 25, 2011
29. VOTE TO ACCEPT THE RESIGNATION DUE TO RETIREMENT OF LINDA GRAHAM, HIGH SCHOOL MATH TEACHER, EFFECTIVE MAY 25, 2011.
30. VOTE TO ACCEPT THE RESIGNATION OF BRANDON POTEET, SECONDARY SOCIAL STUDIES/VARSITY HEAD BASEBALL COACH, EFFECTIVE MAY 25, 2011.
31. VOTE TO ACCEPT THE RESIGNATION DUE TO RETIREMENT OF ROSEMARY POULTER, BUS DRIVER/CUSTODIAN/MAINTENANCE WORKER, EFFECTIVE JUNE 30, 2011
32. VOTE TO ACCEPT THE RESIGNATION OF ELIZABETH FRACEK NALAGAN, SECONDARY ENGLISH/SPEECH, EFFECTIVE JUNE 8TH, 2011.
33. VOTE TO EMPLOY JOEL ZEHR, HIGH SCHOOL ASSISTANCE PRINCIPAL/ATHLETIC DIRECTOR EFFECTIVE AUGUST 01, 2011
34. VOTE TO EMPLOY CRISS BLACKWOOD, HIGH SCHOOL GUIDANCE COUNSELOR, EFFECTIVE AUGUST 1, 2011.
35. VOTE TO EMPLOY AMBER BURROWS, SECONDARY SPECIAL EDUCATION/MATH TEACHER EFFECTIVE AUGUST 5, 2011.
36. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 3:30 pm Friday, June 09, 2011 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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