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March 8, 2011 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. ADMINISTER THE OATH OF OFFICE TO: LORI LOFTIS SEAT # 1 (2016) JOHN BIGHORSE SEAT #3 (2013)
3. REORGANIZE THE BOARD OF EDUCATION:
Rationale:  PRESIDENT:
VICE PRESIDENT:
CLERK:
4. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
5. SPOTLIGHT: HARMONY HUGHES, 2011 NATIONAL MERIT SCHOLAR
6. SUPERINTENDENT'S REPORT:
Rationale:  1)  Report on OSSBA Law Institute 2-18-2011
2)  Update on Summer School needs
3)  Honors Banquet Report
4)  Open Transfer Law - January 1 - April 1, 2011
5)  Larry Fry - SDE Regional Accreditation Officer - Accreditation Audit
6)  OSSBA/CCOSA 2011 Conference at Cox Convention Center August 2011
7)  EOI revised Testing Dates
         Writing - April 19th / English II,- April 20 - English III
         April 28 - Begin EOI on-line test
         May 12 - End of EOI on-line Testing
         May 13 - Last day for Pencil/Paper Testing
         May 16-19 - Make-up for EOI on-line testing
         May 20 - Last Testing Date for 2011
8)  Tri-County Tech enrollment not complete for 2011-2012
9)  OSSBA District 4 meeting in Tulsa Tech-Lemley Campus, March 24, 2011
7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes of February 7, 2011 Regular Board Meeting.
7.B. Approve application for Summer Food Service Program
7.C. Approve Student Transfers
7.D. Approve Architectural Trip for ICS Gifted Students
7.E. Approve the use of Field House for Ministerial Alliance for a Fundraiser on March 22, 2011
7.F. Approve use of baseball and softball field by Pawhuska Youth Sports for the 2011 season.
7.G. Approve to add Soccer to the Rules of the Road
Rationale:  SOCCER - BOYS AND GIRLS - RAY RATZLAFF  
               (BOARD APPROVED SOCCER 12-13-2010)

   FUNDRAISERS - DONATIONS, GATE RECEIPTS, TOURNAMENT ENTRY FEES,
                         CONCESSIONS, EQUIPMENT SALES, ADVERTISING
                         MERCHANDISE SALES, DINNERS

   EXPENDITURES-EQUIPMENT, UMPIRE FEES, FIELD UP-KEEP, ENTRY FEES,
                         UNIFORMS, (TEAM AND COACHES), TRAVEL EXPENSES,
                         PLAY OFF CONTEST, AWARDS AND RECOGNITION,
                         FIRST AID SUPPLIES, OSSAA DUES, CLINICS 
7.H. Approve Mr. Edwards request for FFA Activities for March:
Rationale:  April 2nd -    NEO Livestock Judging Contest, Miami
7.I. Approve Patty Leach to present HIV/AIDS Prevention Education for 7th graders and 10th graders on March 29th - curriculum is attached
7.J. Approve Student Activity Account
7.K. Approve March Treasurer's Report and Investment Report
7.L. Approve Appropriations, Change orders, and Encumbrances:
Rationale:  2010-2011 General Fund appropriations and Enc #'s 159-165 in the amount of $639.49 
2010-2011 Building Fund appropriations and Enc #'s 2134-2136 in the amount of $3800.00
2010-2011 Building Fund Change order # 2105 in the amount of $4500.00
2010-2011 Child Nutrition Change order # 2210, 2220 in the amount of $5543.54 
2010-2011 2010 BOND FUND appropriations and Enc #'s  3911 in the amount of $14,400.00
2010-2011 Gift Fund appropriations and enc # 8120-8131 in the amount of $5720.91 



8. VOTE TO APPROVE LOCAL APPLICATION FOR SECONDARY CAREER AND TECHNOLOGY EDUCATION PROGRAMS FOR SCHOOL YEAR 2011-2012.
9. VOTE TO APPROVE THE 2011-2012 MEMBERSHIP FEE OF $11,900.00 TO OSAGE COUNTY INTERLOCAL COOPERATIVE AND TO PAY THE 2011-2012 MEMBERSHIP FEE ON OR BEFORE 8/01/11 (BASED ON OCTOBER 1, 2010 CHILD COUNT) -$166 FROM LAST YEAR.
10. VOTE TO CERTIFY THE ANNUAL SCHOOL ELECTION RESULTS OF 2-08-2011
11. VOTE TO APPROVE THE ANNUAL SOFTWARE FOR THE FOLLETT-DESTINY LIBRARY MANAGEMENT SYSTEM IN THE AMOUNT OF $3,249.68
12. VOTE TO APPROVE CONTRACT FOR AUDIT OF PUBLIC SCHOOLS 2010-2011 SCHOOL YEAR
13. VOTE TO APPROVE THE REVISED BOARD POLICY BED-R PUBLIC PARTICIPATION (REGULATION).
14. VOTE TO APPROVE THE 2011-2012 ACADEMIC CALENDAR.
15. VOTE TO APPROVE THE REVISED 2010-2011 TO INCLUDE SNOW MAKE-UP DAYS.
16. NEW BUSINESS:
17. COMMENTS FROM THE BOARD:
18. PROPOSED EXECUTIVE SESSION TO DISCUSS REEMPLOYMENT OF ENCUMBRANCE AND MINUTES CLERK, DEPUTY EMCUMBRANCE CLERK AND MINUTES CLERK, TREASURER, AND SECRETARY TO SUPERINTENDENT AND DEPUTY TREASURER, AND DISCUSS REASSIGNMENT OF CURRENT HIGH SCHOOL PRINCIPAL 25 O.S. SEC 307 (B) (1)
19. VOTE TO CONVENE IN EXECUTIVE SESSION:
20. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
21. EXECUTIVE SESSION COMPLIANCE STATEMENT:
22. VOTE TO APPROVE THE RESIGNATION OF MARTIN PARKS EFFECTIVE AT THE END OF THE 2010-2011 CONTRACT YEAR.
23. VOTE TO APPROVE THE RESIGNATION OF LEON HAWZIPTA EFFECTIVE AT THE END OF THE 2010-2011 CONTRACT YEAR.
24. VOTE TO APPROVE THE RESIGNATION OF JENNIFER NEAL, CAFETERIA STAFF EFFECTIVE FEBRUARY 22, 2011
25. VOTE TO APPROVE THE REEMPLOYMENT OF LINDA WEST AS ENCUMBRANCE AND MINUTES CLERK FOR THE 2011-2012 SCHOOL YEAR.
26. VOTE TO APPROVE THE REEMPLOYMENT OF SARA PITTS AS DEPUTY ENCUMBRANCE AND MINUTES CLERK FOR THE 2011-2012 SCHOOL YEAR.
27. VOTE TO APPROVE THE REEMPLOYMENT OF ELIZABATH HEMBREE AS TREASURER FOR THE 2011-2012 SCHOOL YEAR.
28. VOTE TO APPROVE REEMPLOYMENT OF MICHELLE MALASKE AS SECRETARY TO THE SUPERINTENDENT AND DEPUTY TREASURER FOR THE 2011-2012 SCHOOL YEAR.
29. VOTE TO APPROVE THE RE-ASSIGNMENT OF ROD PITTS FROM HIGH SCHOOL PRINCIPAL TO EXECUTIVE DIRECTOR OF ADMINISTRATIVE SERVICES/TESTING.
30. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building March 03, 2011 at  11:00 am and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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