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November 9, 2009 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: VARSITY COACHING STAFF AND VARSITY FOOTBALL PLAYERS
4. ROD PITTS - ANNUAL DROP-OUT REPORT TO LOCAL BOARD, (ACCREDITATION STANDARD 210:35-25-3)
5. MARTIN PARKS - OSSAA RULE #9 REPORT
6. ACKNOWLEDGE ANY PUBLIC COMMENTS CONCERNING 2009-2010 ESTIMATE OF NEEDS AND FY'09 FINANCIAL STATEMENT
7. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approve minutes of October 12, 2009 Regular Board Meeting.
7.B. Approve transfers
7.C. Approve FFA trip requests for the following:
Rationale:  November 12 - American Farmers and Ranchers speech contest, 4:30 @ Sapulpa
Dec 5-6  to attend Made for Excellence and Advanced Leadership Development in Tulsa
7.D. Approve Elementary Enrichment Class out of county trip to Tulsa Air Space Museum and Planetarium, Wednesday, November 18, 2009
7.E. Approve Pawhuska Youth Sports request to use gymnasiums for Basketball
7.F. Approve use of Fieldhouse for Elks Hoop Shoot on January 09, 2010
7.G. Approve Elks Wrestling request to use the Wrestling Facility on January 16, 2009
7.H. Approve Student Activity Account
7.I. Approve Treasurer's Report and Investment Report
7.J. Approve Appropriations, change orders, and encumbrances:
Rationale:  2009-2010 General Fund appropriations and Enc #'s 297-313 in the amount of $5703.00
2009-2010 General Fund Change order #'s 174, 289, 70059, 70060 in the amount of $3472.32
2009-2010 COOP FUND appropriations and Enc #'s 1201 in the amount of $212412.00
2009-2010 Building Fund appropriations and enc #'s 2121-2126 in the amount of $22869.86
2009-2010 Building Fund Change orders #'s 2119 in the amount of $750.00
209-2010 Gift Fund appropriations and enc#'s 8101-8111 in the amount of $8407.34
 
8. VOTE TO APPROVE THE 2009-2010 LEGAL BUDGET AS APPROVED BY THE COUNTY EXCISE BOARD.
9. DISCUSS AND VOTE TO APPROVE LETTING BIDS FOR YEAR 13 (2010-2011) E-RATE TO INCLUDE INTERNET ACCESS, INTERNET MAINTENANCE SERVICE AND TELEPHONE LONG DISTANCE SERVICE.
10. VOTE TO APPROVE TO PAY OUR PRO-RATA SHARE OF REVALUATION COST IN THE AMOUNT OF $34,554.53 PAYABLE TO THE OSAGE COUNTY TREASURER PRIOR TO DECEMBER 31, 2009. This is an increase of $748.00 over last year.
11. VOTE TO APPROVE INSURANCE PROPERTY RENEWAL QUOTE IN THE AMOUNT OF $1,674.00 (decrease of $53.00) FOR THE OLD ADMINISTRATION BUILDING.
12. VOTE TO APPROVE BOARD OF EDUCATION MEETING DATES FOR 2010
13. VOTE TO APPROVE PRELIMINARY ESTIMATE OF NEED (SBE 12) FOR THE ENSUING SCHOOL YEAR.
14. VOTE TO APPROVE PROPOSAL FOR FACILITY IMPROVEMENT FROM BRANDON POTEET, BASEBALL COACH AT NO COST TO THE DISTRICT.
15. VOTE TO APPROVE JR HIGH QUIZ BOWL SUBACCOUNT IN THE STUDENT ACTIVITY FUND AND KIMBERLY STANTON AS SPONSOR.
Rationale:  FUNDRAISERS - DONATIONS, MERCHANDISE SALES
EXPENDITURES - ENTRY FEES, TEAM MEMBERHSIP DUES, EQUIPMENT PURCHASES AND REPAIRS, UNIFORMS AND TOURNAMENT FEES.
16. SUPERINTENDENT'S REPORT:
Rationale:  1)  LARRY FRY, SDE WAS HERE TO AUDIT 1ST QUARTER & CLASS SIZE
2)  TEACHER EVALUATION PRIOR TO NOVEMBER 15TH
3)  SUPPORT EVALUATION WILL BE COMPLETED BY SPRING BREAK
4)  FILING PERIOD FOR BOARD SEAT #5 (DEC 7-9, 2009)
5)  YADON & PUTNAM WAS HERE ON OCT 30TH TO FINALIZE THE 08-09 FINANCIAL AUDIT AND AUDIT REPORT WILL BE PRESENTED AT OUR REGULAR DECEMBER BOARD MEETING.
6)  SCHOOL CALENDAR COMMITTEE WILL BEGIN WORKING ON THE 10-11 ACADEMIC CALENDAR
7)  SUPERINTENDENTS' EVALUATION FORM IS INCLUDED IN YOUR BOARD PACKET
8) SEE YOU ARE THE POLE INFO
17. NEW BUSINESS:
18. COMMENTS FROM THE BOARD:
19. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 3:30 PM on November 05, 2009 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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