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July 6, 2009 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENT FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: FFA CHAPTER HAS BEEN SELECTED AS ONE OF THE TOP 36 CHAPTER IN THE STATE AND IS NOW ELIGIBLE FOR NATIONAL CONSIDERATION. CONGRATULATIONS TO MR. EDWARDS AND OUR FFA MEMBERS ON A JOB WELL DONE.
4. OLEN TREADWAY, FINANCIAL CONSULTANT WITH MCDONALD AND ASSOCIATES
5. ADMINISTRATIVE TEAM RECOMMENDATION FOR FALL 2009 BOND ISSUE PROPOSAL.
6. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. Approve minutes of June 08, 2009 regular board meeting.
6.B. Approve Ben West as authorized representative for National School Lunch Program, School Break Program, and/or Special Milk Program and approve application for the 2009-2010 school year.
6.C. Approve Ben West as authorized representative for all federal programs.
6.D. Approve Greg Hembree as Safety Coordinator and as the designated person responsible for carrying out the provisions of the Asbestos Hazards Emergency Response act (AHERA of 1986 for the 2009-2010 school year.
6.E. Approve use of school vehicles for head of maintenance and transportation departments and be on call 24 hours a day.
6.F. Approve Martin Parks as compliance coordinator for Title XI of the Education amendments of 1972, Title VI of the Civil Rights Act of 1964, and other state and federal laws addressing equal opportunities in the Pawhuska School District.
6.G. Approve Policies and Procedures relating to Tribal and Parental Involvement in the education of children residing on Indian Lands (GGFA).
6.H. Approve Student Activity Account
6.I. Approve Tresurer's Report and Investment Report
6.J. Approve Appropriations, change orders, and encumbrances:
Rationale:  2009-2010 General Fund appropriations and Enc #'s 1-112, 70001-70025 in the amount of $1,308,999.72

2009-2010 Building Fund appropriations and enc #'s 2101-2115 in the amount of $27,925.00
7. VOTE TO APPROVE THE ADMINISTRATIVE REGULATIONS ON 2009-2010 SCHOOL ACTIVITY FUNDS AS PER ATTACHED.
8. VOTE TO DECLARE THE ATTACHED LIST OF EQUIPMENT AS SURPLUS AND REMOVED FROM DISTRICT INVENTORY.
9. VOTE TO APPROVE THE CONTRACTUAL AGREEMENT WITH UNITED COMMUNITY ACTION PROGRAM-HEAD START FOR THE 2009-2010 SCHOOL YEAR NOT TO EXCEED $30,000 FOR THE 4 YEAR OLD PROGRAM.
10. VOTE TO APPROVE LOWEST AND BEST BID ON COPIER PAPER AND ROLL PAPER.
11. VOTE TO CALL FOR BREAD AND MILK BIDS TO BE APPROVED AT THE AUGUST BOARD MEETING.
12. VOTE TO CLOSE THE FOLLOWING SUB ACCOUNTS IN THE STUDENT ACTIVITY FUND AND TRANSFER FUNDS TO THE HIGH SCHOOL VENDING ACCOUNT (357.29 TOTAL)
Rationale:  ENGLISH I PRE-AP -        $   4.90
FCA -                             $ 32.94
SADD/PEER HELPERS -    $ 32.94
SPANISH CLUB -             $   2.54
TECH TRADES -              $283.97

13. SUPERINTENDENT'S REPORT:
Rationale:  1)    Report on Summer Food Service Program
2)    Textbooks will be ordered for 2009-2010
       (FL, Voc., Technology)
3)    Working with the Auditor on the FY10 proposed
        budget and the FY09 Audit
4)    Staff Relations/Negotiations update
5)    OSSBA/CCOSA Convention August 28-30 in OKC
6)    Summer Hours for July 8:30 am-3:30 pm Monday-Thursday
7)    State Leadership Conference - July 15-17, 2009 in OKC
8)    Curriculum Mapping Institute - Park city, Utah July8-12, 2009
14. NEW BUSINESS:
15. COMMENTS FROM THE BOARD:
16. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL POSITIONS, ASSIGNMENTS AND CHANGES FOR THE 2009-2010 SCHOOL YEAR: 25 O.S. SEC. 307 (B) (1):
17. VOTE TO CONVENE IN EXECUTIVE SESSION:
18. VOTE TO ACKNOWLEDGE THE BOARD AS RETURNED TO OPEN SESSION:
19. EXECUTIVE SESSION COMPLIANCE STATEMENT:
20. VOTE TO EMPLOY CHAROLOTTE BLAKELY AS VOCAL MUSIC 4-12 TEACHER, ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
21. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 3:00 pm on Thursday, July 02, 2009 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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