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June 8, 2009 at 6:00 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Minutes
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
3. MIKE STACY, THE STACY GROUP - DISCUSSION OF THE FALL BOND ISSUE.
4. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approve minutes of the May 07, 2009, Special Board Meeting
4.B. Approve minutes of May 11, 2009, Regular Board Meeting
4.C. Approve Transfers (see attached)
4.D. Approve the use of Elementary Fundraisers - JT Enterprises Catalog and Cookie Dough Sales
Rationale:  Dates of pre-sales will begin August 31, 2009 and close September 14, 2009.
4.E. Approve Summer School fieldtrips for the month of June:
Rationale:  June 5 -     Woolaroc
June 12 -    Tulsa Zoo
June 17 -    Tall Grass Prairie Preserve
June 26 -    Pawhuska City Pool
4.F. Approve girls Basketball Camp June 21-24, 2009
4.G. Approve Boys Basketball Beggs Summer League trip June 15-17
4.H. Approve Boys Basketball Frontier Team Camp July 10-12
4.I. Approve Junior High Boys Basketball team camp June 22-24
4.J. Approve FFA Activities:
Rationale:  June 19-20 -    Osage Cattleman's Tour

July 8-11-        FFA Alumni Camp

July 24-26-    FFA Officer Retreat
4.K. Approve Band Trip to Lake Murray State Park for Drum and Auxiliary Camp July 3-17, 2009
4.L. Approve Student Activity Account
4.M. Approve Treasurer's Report and Investment Report
4.N. Approve Appropriations, Change Orders and Encumbrances
Rationale:  2008-2009 General Fund Appropriations, Enc #'s 491-502, 511-515, 70161-70165 in the amount of $28,981.43

2008-2009 General Fund Change orders PO#'s4, 16, 19, 58, 63, 70001, 70002, 70006, 70013, 70125, 70138, 70139, 70140 in the amount of $15462.82

2008-2009 Building Fund Appropriations Enc #'s 2120 in the amount of $400.00

2008-2009 Building Fund Change orders PO#'s 2102, 2104, 2106, 2110, 2115 in the amount of $4700.00

2008-2009 Child Nutrition Appropriations, Enc #'s 2225, 2226, 70015-70017 in the amount of $16,494.55

2008-2009 Child Nutrition Change order PO#'s 2201, 2208, 2214, 2221 in the amount of $21300.00

2006 Bond Appropriations Enc#'s 3707, 3708 in the amount $4901.92

2006 Bond Series II Appropriations Enc#'s 3808 in the amount of $10027.54
5. VOTE TO EMPLOY MARK SHUCK, SECONDARY MATH TEACHER/VARSITY GIRLS BASKETBALL COACH ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
6. VOTE TO EMPLOY KIMBERLY STANTON, SECONDARY LANGUAGE ARTS TEACHER ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
7. VOTE TO EMPLOY SHERRI PARKER, AS SECONDARY LANGUAGE ARTS TEACHER ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
8. VOTE TO EMPLOY TARA MASSEY, AS SPEECH PATHOLOGIST ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
9. VOTE TO EMPLOY TINA STEELE AS VOCATIONAL BUSINESS INFORMATION TECHNOLOGY/YEARBOOK ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2009-2010 SCHOOL YEAR.
10. DISCUSS AND VOTE TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2009-2010 SCHOOL YEAR.
11. DISCUSS AND VOTE TO CONTRACT WITH THE STATE INSURANCE FUND (COMPSOURCE) FOR WORKERS COMP INSURANCE FOR THE 2009-2010 SCHOOL YEAR, AT A COST OF $43,849.00 - AN INCREASE OF $9,849.00 FROM LAST YEAR.
12. DISCUSS AND VOTE TO APPROVE OR NOT APPROVE SECTION 125 FLEXIBLE BENEFIT PLAN FOR 2009-2010
Rationale:  BENEFIT PLAN IN THE AMOUNT OF $2,000 PER CONTRACT PERIOD FOR ALL EMPLOYEE'S WORKING 17.5 HOURS OR MORE PER WEEK CONSISTING OF A CHOICE OF HOSPITAL, AND SURGICAL INSURANCE, GROUP LIFE INSURANCE, CANCER INSURANCE, VISION INSURANCE, MEDICAL, AND/OR CHILD CARE REIMBURSEMENT, SECTION 79 TERM INSURANCE, INDEMNITY INSURANCE, AND/OR CASH, TO BE ADMINISTERED BY AMERICAN FIDELITY ASSURANCE COMPANY:
13. DISCUSS AND VOTE TO APPROVE DISTRICT'S PAYING EMPLOYER'S CONTRIBUTION TO THE TEACHER RETIREMENT SYSTEM AT 9.0% OF PAYROLL FOR THE 2009-2010 SCHOOL YEAR.
14. DISCUSS AND VOTE TO CONTINUE SALARIES AND BENEFITS AS MANDATED FOR FY2009 UNTIL FY2010 FUNDING IS KNOWN, NEW MANDATES ARE IN PLACE, AND NEGOTIATIONS ARE COMPLETE.
15. DISCUSS AND VOTE TO APPROVE CONTRACT WITH NORTHEAST ASBESTOS MANAGEMENT SERVICES FOR OPERATIONS AND MAINTENANCE OF ASBESTOS FOR THE 2009-2010 SCHOOL YEAR IN THE AMOUNT OF $500.00
16. DISCUSS AND VOTE TO APPROVE CONTRACT WITH DRUG DOGS, INC., FOR THE DRUG EDUCTION AND SEARCH DOG SERVICES FOR THE 2009-2010 SCHOOL YEAR IN THE AMOUNT OF $8,000.00 (same as last year)
17. VOTE TO APPROVE OSAGE COUNTY INTERLOCAL COOPERATIVE MEMBERSHIP FEE FOR FY'10 IN THE AMOUNT OF $12,520.00 PAYABLE AFTER JULY 1, 2009:
18. VOTE TO APPROVE PAYING CERTIFIED STAFF FOR UNUSED SICK LEAVE AT $30.00 PER DAY UP TO 10 DAYS PROVIDED THE EMPLOYEE HAS ACCUMULATED OVER 60 DAYS OF SICK LEAVE IN PAWHUSKA SCHOOL DISTRICT AS PER THE NEGOTIATED AGREEMENT.
19. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL LEASE-PURCHASE OF COPIERS SUPPLIED BY DOCUMENT IMAGING SOLUTIONS
Rationale:  FOR THE FISCAL YEAR ENDING JUNE 20, 2010 AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT OCTOBER 11, 2005 BETWEEN THE DISTRICT AND "GRAND BANK."
20. VOTE TO APPROVE THE CONTRACTUAL AGREEMENT WITH UNITED COMMUNITY ACTION HEAD START FOR EARLY CHILDHOOD SERVICES NOT TO EXCEED $30,000.00 FOR THE 2009-2010 SCHOOL YEAR.
21. DISCUSS AND VOTE TO APPROVE ANNUAL SALES AGREEMENT WITH OKLAHOMA ENERGY SOURCE, LLC FOR NATURAL GAS EFFECTIVE JULY 1, 2009.
22. DISCUSS AND VOTE TO APPROVE ANNUAL ON-LINE MANUAL AND POLICY SUBSCRIPTION SERIVE WITH OSSBA.
23. DISCUSS AND VOTE TO TRANSFER $143.95 FROM THE REFUND SUB-ACCOUNT (0030) IN THE STUDENT ACTIVITY FUND TO THE GENERAL FUND.
24. DISCUSS AND VOTE TO CALL FOR BIDS FOR DISTRICT COPY AND ROLL PAPER TO BE APPROVED AT THE JULY BOARD MEETING.
25. VOTE TO APPROVE CONTRACT WITH ALCOHOL AND DRUG TESTING INC FOR MANDATED RANDOM DRUG TESTING OF BUS DRIVERS. (same as last year's contract)
26. VOTE TO APPROVE SUPPLEMENTAL REQUEST IN THE AMOUNT OF $2,531.45 ARRA STIMULUS FUNDS PROJECT CODE 533, THIS BRINGS OUR APPROVED FY'09 BUDGET TO $7,658,022.59
27. VOTE TO CLOSE (0043) TRACK MAINTENANCE SUBACCOUNT IN THE STUDENT ACTIVITY FUND AND TRANSFER THESE FUNDS EQUALLY IN THE AMOUNT OF $330.10 TO (0032) SOFTBALL, (0019) FOOTBALL (0006) BASEBALL
28. SUPERINTENDENT'S REPORT:
Rationale:  1-    Summer leadership conference in OKC, July 15-17,2009
2-    Update on Staff Relations/Negotiations
3-    Summer hours for Administration will be 8:30 am to 3:30 pm
       Monday-Friday the month of June and Monday-Thursday's in the
       month of July and back on regular schedule Monday, August 3rd
       (8:00 am-4:30 pm)
4-    Surplus items
5-    Report on Open Transfers 2010(23 out/21 in)
6-    OSSBA/CCOSA Conference will be august 28-30, 2009
7-    July Board Meeting will be on Monday, July 6th.
29. NEW BUSINESS:
30. COMMENTS FROM THE BOARD:
31. PROPOSED EXECUTIVE SESSION TO DISCUSS SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2009-2010 SCHOOL YEAR 25 O.S. SECTION 307 (B) (1).
Rationale:  A.    VOTE TO CONVENE IN TO EXECUTIVE SESSION
B.    VOTE TO ACKNOWLEDGE THE BOARD'S RETURN TO OPEN SESSION
C.    EXECUTIVE COMPLIANCE STATEMENT
32. VOTE TO APPROVE THE SUPERINTENDENT'S SALARY COMPENSATION FOR THE 2009-2010 SCHOOL YEAR.
33. VOTE TO ACCEPT THE RESIGNATION OF BRANDI GANN, VOCATIONAL BUSINESS/YEARBOOK EFFECTIVE MAY 29, 2009.
34. VOTE TO ACCEPT THE RESIGNATION OF JOEL JACKSON, 4-12 VOCAL MUSIC EFFECTIVE MAY 22, 2009.
35. VOTE TO ACCEPT THE RESIGNATION OF DARRA VENABLE EFFECTIVE THE 22ND DAY OF MAY.
36. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the south entrance door of the Administration Building at 3:30 pm Friday, June 5, 2009 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
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