Public Meeting Minutes: February 9, 2009 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:

2. WELCOME AND COMMENTS FROM VISITORS:

Rationale: "Visitors wishing to speak before the Board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

3. SPOTLIGHT: Meghan Davis, Pawhuska Teacher of the Year

4. CONSENT AGENDA:

Rationale: All of the following items, which concerns reports and items of a rountine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desire to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approve minutes of the January 13, 2009 Regular Meeting

4.B. Approve transfers (see attached)

4.C. Approve extended trip request from Brandi Gann, BPA to attend the state BPA Competition March 10 in Okmulgee and Conference March 11th in Tulsa

4.D. Approve the following trip request from Stephen Edwards:

Rationale: Feb 14th     -    OSU Horse Judging Workshop, Stillwater
Feb 16th     -    Capital Day, OKC
                        Every year the FFA likes to show its appreciation to everyone at the State
                        Capital for their hard work. The FFA has a lunch and invites chapters to
                        come and meet their representatives and senators and show their gratitude
                        for the hard work done at the capital. The Pawhuska FFA officers would
                        like to attend this event, tour the capital and show their appreciation to
                        Mr. Sweeden and Mr. Fields.

Mar 3-5        -    Osage Livestock Show, Pawhuska
Mar 13-21    -    Oklahoma Youth Expo, OKC
                        This is a state livestock show. It gives students the opportunity to compete
                        on a state level with their livestock projects they have taken care of all
                        year. Kids will not be there the whole week. The breeding show is the first
                        part of the week which 2 students will be apart

4.E. Approve Software License and support Agreement with ADPC for 2009-2010

4.F. Approve the use of the old gym April 9 and 10 & week of April 13th for Elementary Music program (grades 1 and 2)

4.G. Approve request from Key Club to attend the Texas-Oklahoma Convention in Dallas, TX April 1-3, 2009

4.H. Approve the use of the football stadium by Pawhuska Fellowship of Christian Athletes on Wednesday, September 23, 2009 "See you at the Pole" After Party. In case of inclement weather, use of the fieldhouse.

4.I. Approve TriO Day Program at the State Capitol in OKC on February 25, 2009

4.J. Approve Student Activity Account

4.K. Approve Treasurer's Report and Investment Report

4.L. Approve Appropriations, Change Orders, and Encumbrances

Rationale: 2008-2009 General Fund appropriations and Enc #'s 346-368, 70144-70148 in the amount of $66,235.03
2008-2009 Gift Fund appropriations and Enc #'s 8125-8135 in the amount of 4,156.12
2008-2009 Cas/Flood Ins Fund appropriations and Enc #'s 8603 in the amount of $3,511.49
2008-2009 Building Fund appropriations and Enc #'s 2116 in the amount of $50.00
2008-2009 General Fund Change order #'s 19, 53 in the amount of $2000.00
2008-2009 Child Nutrition Change order #'s 2208, 70001, 70002, 70005, 70008-70011 in the amount of $90,282.45

5. VOTE TO APPROVE YADON AND PUTNAM CONTRACT FOR 2008-2009 FINANCIAL AUDIT

6. VOTE TO CONTINUE OR NOT TO CONTINUE OUR AGREEMENT WITH OKLAHOMA DEPARTMENT OF HUMAN SERVES (OKDHS) FOR SCHOOL BASED SERVICE WORKERS FOR THE 2009-2010 SCHOOL YEAR.

7. VOTE TO CONTINUE MEMBERSHIP IN THE OSAGE COUNTY INTERLOCAL COOPERATIVE FOR SCHOOL YEAR 2009-2010.

8. VOTE TO APPROVE TECHWORKS ACADEMY AGREEMENT WITH TRI-COUTY TECHNOLOGY FOR 2009-2010.

9. VOTE TO APPROVE OPTION 1 2009-2010 SCHOOL CALENDAR.

10. SUPERINTENDENT'S REPORT:

Rationale: 1) OSTP Mandated Tests-Writing grades 5 & 8 will be Feb 25TH
2) Discuss Summer school '09 needs
3) Kindergarten Pre-Enrollment 09-10 (Feb 16, 2009)
4) February 16, 2009 - Site Based Professional Development Day/Curriculum Mapping
5) OSSBA District 4 Spring Meeting
6) Computerized Library Management System Annual Maintenance renewal
7) Snow Make-up Days (January 27, 28) will be April 27th and May 8th, 2009
8) 21st Century After School Program.
9) P/T Conference this week.
10) Lights on Baseball field/Safety

11. NEW BUSINESS

12. COMMENTS FROM THE BOARD:

13. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL AND REEMPLOYMENT OF BUILDING PRINCIPALS FOR THE 2009-2010 SCHOOL YEAR; 25 O.S. 307 (B) 1:

14. VOTE TO CONVENE IN EXCUTIVE SESSION:

15. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURN TO OPEN SESSION:

16. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:

17. EXECUTIVE SESSION COMPLIANCE STATEMENT:

18. VOTE TO TABLE OR RENEW ADMINISTRATORS FOR THE 2009-2010 SCHOOL YEAR:

Rationale: ROD PITTS - HIGH SCHOOL PRINCIPAL
MARTIN PARKS - HIGH SCHOOL ASSISTANCE PRINCIPAL/ATHLETIC DIRECTOR
JON CULVER - JUNIOR HIGH PRINCIPAL
LES POTTER - INDIAN CAMP PRINCIPAL
BEVERLY MOORE - ELELEMENTARY PRINCIPAL

19. VOTE TO ACCEPT THE RESIGNATION DUE TO RETIREMENT FROM PAM KELLE, LANGUAGE ARTS TEACHER AT THE JR HIGH, EFFECTIVE AT THE END OF THE 2008-2009 CONTRACT.

20. ADJOURN:

Rationale: This agenda was posted in the Administration office and on the east entrance door of the Administration Building at 1:30 pm on February 6, 2009 and Web site at www.pawhuskadistrict.org

Michelle Malaske

February 9, 2009 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

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