Public Meeting Minutes: February 12, 2008 at 5:30 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:

Discussion: President Jones called the meeting to order.

2. WELCOME AND COMMENTS FROM VISITORS:

Discussion: President Jones welcomed visitors: Beverly Moore, Les Potter, Nila Thomas, Fawn Bowman and Avery Perritt

3. ADMINISTER THE OATH OF OFFICE TO LORI LOFTIS.

Discussion: Clerk West administered the Oath of Office and Loyality Oath to Lori Loftis.

4. REORGANIZE THE BOARD OF EDUCATION:

Rationale: PRESIDENT:
VICE PRESIDENT:
CLERK:

Action(s):

Motion 1 passed:

A motion to elect Carol Jones as President to the Board of Education. passed with a motion by Michael Priest and a second by Tom Boone.

Motion 2 passed:

A motion to elect Mike Priest at Vice President to the Board of Education. passed with a motion by Tom Boone and a second by Lori Loftis.

Motion 3 passed:

A motion to elect David Clifton as Clerk to the Board of Education passed with a motion by Lori Loftis and a second by Michael Priest.

No Action(s) have been added to this Agenda Item.

5. VOTE TO APPROVE SIGNATURE STAMP FOR BOARD PRESIDENT:

Discussion: No action was required at this time.

6. SPOTLIGHT: Linda Snyder, Pawhuska Teacher of the Year and Star Students K-6

Discussion: Mr. Les Potter introduced Linda Snyder, Pawhuska Teacher of the Year. President Jones presented her wtih a Certificate of Achievement. Avery Perritt, Elementary Star Student of the Month was congratulated by members and presented a certificate. Dr. Mike Priest was awarded a plaque from the Board of Education for 5 years of service as a member of the Board of Education

7. CONSENT AGENDA:

Action(s):

Motion passed:

A) Minutes of the January 8, 2008, Regular Board Meeting B) Minutes of the February 7, 2008, Special Board Meeting C) Transfers, as attached D) Extended trip request from Sharon Holloway, BPA to attend the Sate BPA Competition Marach 11 in Okmulgee and Conference March 12, in tulsa E) Software License and Support Agreement with ADPC for 2008-2009 F) Use of the old gym April 10, 11 & week of April 14 for Elementary Music Program (grades 1 and 2) G) Request from Key Club to attend the Texas-Oklahoma Convention in Dallas TX, April 3-6, 2008 H) Use of the football stadium by Pawhuska Fellowship of Christian Athletes on Wednesday, September 24, 2008 "See You at the Pole" After Party. The fieldhouse will be used in case of inclement weather I) Use of Indian Camp Elementary by Youth Works May 31-July 25, 2008 J) Student Activity Account for January 2008 K) Treasurer's Report and Investment Report for January 2008 L) Change Orders and Encumbrances 2007-2008 General Fund #'s 301-305, 307-333 in the amount of $71,882.23 #s 17, 24, 145, 199-201, 205, 261, 276, 284, 299, 306 in the amount of $1,323.07 2007-2008 Building Fund #2124 in the amount of $1,000.00 and #2104 in the amount of $4,000.00 2007-2008 Child Nutrition #s 2229-2231 in the amount of $786.20 and #s 70001-70011, 70013, 70014 in the amount of -$4,036.96 2007-2008 Gift and Endowment #s 8116-8123 in the amount of $3,914.14 2007-2008 Cas/Flood Ins #8605 in the amount of $2,012.13 Bond 2006 # 3801-3803 in the amount of $132,085.00 passed with a motion by Tom Boone and a second by Lori Loftis.

No Action(s) have been added to this Agenda Item.

8. Approve minutes of the January 8, 2008, Regular Board Meeting

9. Approve minutes of the february 7, 2008, Special Board Meeting

10. Approve Transfers(see attached)

11. Approve extended trip request from Sharon Holloway, BPA

Rationale: BPA to attend the state BPA Competition March 11th in Okmulgee and Conference March 12 in Tulsa

12. Approve Software License and Support Agreement with ADPC for 2008-2009

13. Approve the use of the old gym

Rationale: April 10, 11 and week of April 14th for Elementary Music program grade 1 and 2

14. Approve Key Club trip request

Rationale: Key Club to attend the Texas-Oklahoma Convention in Dallas, TX, April 3-6, 2008

15. Approve use of the football stadium

Rationale: Pawhuska Fellowship of Christian Athletes on Wednesday, September 24, 2008 "See you at the Pole" after Party. In case of inclement weather, use of the fieldhouse.

16. Approve use of Indian Camp Elementary by Youth Works

Rationale: May 31-July 25, 2008

17. Approve Student Activity Account

18. Approve Treasurer's Report and Investment Report

19. Approve Appropriations, Change Orders, and Encumbrances

Rationale: 2007-2008 General fund appropriations and Enc. #'s 301-305, 307-333 in the amount of $71,882.23
2007-2008 General Fund change order #'s 17, 24, 145, 199-201, 205, 261, 276, 284, 299, 306 in the amount of $1,323.07

2007-2008 Building Fund appropriations and Enc# 2124 in the amount of $1,000.00
2007-2008 Building Fund Change order #'s 2104 in the amount of $4,000.00

2007-2008 Child Nutrition Fund appropriations and Enc. #'s 2229-2231 in the amount of $786.20
2007-2008 Child Nutrition Change Order #'s 70001-70011, 70013, 70014 in the amount of $-4,036.96

2007-2008 Gift and Endowment appropriations and Enc. #'s 8116-8123 in the amount of $3,914.14

2007-2008 Cas/Flood Insappropriations and Enc. #'s 8605 in the amount of $2,012.13

Bond 2006 appropriations and Enc. #'s 3801-3803 in the amount of $138,085.00

20. VOTE TO APPROVE, OR TABLE, OR NOT TO APPROVE YADON AND PUTNAM AUDIT ENGAGEMENT LETTER FOR 2007-2008 FINANCIAL AUDIT.

Action(s):

Motion 1 passed:

To approve Yadon and Putnam Audit Engagement Letter for 2007-2008 financial audit passed with a motion by Tom Boone and a second by Lori Loftis.

Motion 2 passed:

To continue our agreement with Oklahoma Department of Human Services (OKDHS) for School Based Service Workers for the 2008-2009 school year passed with a motion by Lori Loftis and a second by Michael Priest.

No Action(s) have been added to this Agenda Item.

21. VOTE TO CONTINUE OR NOT TO CONTINUE OUR AGREEMENT WITH OKLAHOMA DEPARTMENT OF HUMAN SERVICES (OKDHS) FOR SCHOOL BASED SERVICE WORKERS FOR THE 2008-09 SCHOOL YEAR

22. VOTE TO CONTINUE OR NOT TO CONTINUE MEMBERSHIP IN THE OSAGE COUNTY INTERLOCAL COOPERATIVE FOR SCHOOL YEAR 2008-09

Action(s):

Motion passed:

To continue membership in the Osage county Interlocal Cooperative for school year 2008-09. passed with a motion by Lori Loftis and a second by Michael Priest.

No Action(s) have been added to this Agenda Item.

23. VOTE TO ACCEPT THE RESIGNATION OF DONNA BARNES, CUSTODIAN EFFECTIVE JANUARY 17, 2008

Action(s):

Motion passed:

To accept the resignation of Donna Barnes, custodian, effective January 17, 2008 passed with a motion by Michael Priest and a second by Lori Loftis.

No Action(s) have been added to this Agenda Item.

24. VOTE TO APPROVE BOARD POLICY EIED-GRADUCATION REQUIREMENTS AND EIED-R GRADUCATION REQUIREMENTS (REGULATIONS)

Action(s):

Motion passed:

To table action on Board Policy EIED-Graduation Requirement and EIED-R Graduation Requirements (Regulations) passed with a motion by Michael Priest and a second by Lori Loftis.

No Action(s) have been added to this Agenda Item.

25. VOTE TO EMPLOY THE STACY GROUP, ARCHITECT FIRM FOR THE TRACK RESURFACE PROJECT

Action(s):

Motion passed:

To employ the Stacy Group, Architect Firm for the Track Resurface Project. passed with a motion by Michael Priest and a second by Lori Loftis.

No Action(s) have been added to this Agenda Item.

26. VOTE TO ACCEPT THE RESIGNATION OF JANNINE EDGAR, ELEMENTARY TEACHER, EFFECTIVE AT THE END OF THE 2007-08 SCHOOL YEAR

Action(s):

Motion passed:

To accept the resignation of Jannine Edgar, elementary teacher, due to retirement, effective at the end of the 2007-2008 school year passed with a motion by Lori Loftis and a second by Tom Boone.

No Action(s) have been added to this Agenda Item.

27. SUPERINTENDENT'S REPORT

Rationale: 1- OSTP namdated Tests - Writing grades 5 & 8 will be Feb 21, 22
2- Dicuss Summer School "08 needs
3- Kindergarten Pre-Enrollment 07-08 (Feb 18, 2008)
4- February 18, 2008-Site Based Professional Development Day/Curriculum Mapping
5- OSSBA District 4 Meeting/Union Schools - UMAC Bldg., Tulsa, OK April 24, 2008
5- Computerized Library Management Systen-Destiny Proposal

Discussion: 1) Reported that OSTP mandated tests/Writing for grades 5 & 8 will be February 21 and 22 2) Discussed summer school needs 3) Announced Kindergaren pre-enrollment 4) Announce February 18, 2008 site based Professional Development Day/Curriculum Mapping 5) Announced OSSBA District 4 Meeting at Union Schools in Tulsa, April 24, 2008 6) Discussed Destiny Proposa - computerized library management sysmem

28. NEW BUSINESS:

Discussion: None

29. COMMENTS FROM THE BOARD:

Discussion: None

30. PROPOSED EXECUTIVE SESSION TO DISCUSS PERSONNEL AND REEMPLOYMENT OF BUILDING PRINCIPALS FOR THE 2008-2009 SCHOOL YEAR; 25 O.S.307 (B) 1:

31. VOTE TO CONVENE IN EXECUTIVE SESSION:

32. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:

33. EXECUTIVE SESSION COMPLIANCE STATEMENT:

Discussion: Clerk David Clifton read the Executive Session compliance Statement

34. VOTE TO TABLE OR RENEW ADMINISTRATORS, FOR THE 2008-2009 SCHOOL YEAR:

Rationale: Rod Pitts, High School Principal
Martin Parks- High School Assistant principal/Athletic Director
Jon Culver - Junior High Principal
Les Potter - Indian Camp Principal
Beverly Moore- Elementary Principal

Action(s):

Motion passed:

To renew the following administrators for the 2008-2009 school year: Rod Pitts High School Principal Martin Parks High School Assistant Principl/Athletic Director Jon culver Junior High Principal Les Potter - Incian Camp Principal Beverly Moore - Elementary Principal passed with a motion by Lori Loftis and a second by Michael Priest.

No Action(s) have been added to this Agenda Item.

35. ADJOURN:

Rationale: This agenda was psted in the Administration office and ont he east entrance door of the Administration Building at 1:30 pm on February 11, 2008 and Web site at www.pawhuskadistrict.org

Michelle Malaske, Secretary

February 12, 2008 at 5:30 PM - Board of Education Regular Meeting

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