May 13, 2024 at 7:00 PM - Okarche Regular Board Meeting
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Call to order and record attendance.
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Consideration and action on the minutes of the regular board meeting held on April 8, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Communication/Public Hearings
Discussion:
None
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Administrative Reports and discussion
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Elementary Principal - Chris Roby
Discussion:
Awards and things... Camp Goddard was last week and they had a great time. We had a student get choked on popcorn and another student gave the hymlich. Today we had our AR party for reading 1st-6th. 180 students who met their goal. Tomorrow is TAPS day with inflatables. Wednesday is above and beyond for reading above their goal and they will go to Main Event. Awards 8:30 Thursday then 6th at 10:30.
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JH/HS Principal - G.W. Parham
Discussion:
Upcoming events:
9 Weeks and Semester tests are taking place this week. FFA banquet is tomorrow night at 6:00 and everyone is invited Last day of school is Thursday. Graduation is Friday night at 7. **Congrats to the baseball team for making the state tournament and finishing in the semi final game. **The boys basketball team was invited to the floor of the Oklahoma House and Senate chambers. They were great and represented our school and community very well! As a group we were allowed to make the long trip to the top of the capitol rotunda. An experience that isn’t open to the public and the boys seemed to really love that experience. They even got to sign their names inside the rotunda! **Congrats to Hunter Mueggenborg for reaching state in golf! Although he didn’t place, he performed very well and we are proud of him! **Mrs. Radford said that: Jaylan Candy-Fire took his ServSafe Manager Test with a proctor yesterday and passed! We printed his certificate, which we will frame tomorrow. He will put his Food Handler Certificate and his Manager Certificate up in Sonic! He did it!!!! The Okarche Education Fund from this year funded this. Mr. Odonnell Milk Quality Judging Team finished 3rd overall in State and received a trophy for all their hard work this year. Jace Rother and Haley Mayo received their State FFA degrees and Garrett England was recognized for high individual in Junior Sporting Clays at the state ffa convention. Math is vertically aligned and math guides and standards will be provided for all teachers for the next school year. Janet Hale is currently working on breaking apart our ELA standards for those to be our next step in the vertical alignment process. Those should be completed mid June. Special thanks for Haley Mitchel for her work with our curriculum alignment! She worked extremely hard on this and did a wonderful job! |
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Superintendent - Josh Sumrall
Discussion:
Rep. Dobrinski and Sen. Jech contacted us to compliment our boys team and coaches on how they represented us at the State Capitol. We were one of the first schools to have everyone in a tie and coat. I want to brag on and commend all staff and students on a great year. All the banquets and awards have been well done. HS Graduation at 7pm Friday. Come at 6:30pm for a picture.
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Financial Report
Discussion:
General Fund: 4.9 million. Bldg fund: a couple thousand short of 2 million. Ad Velorum tax we still have one million left to come in. We are 3 million in revenue away from being back on the formula, so we are a long ways away.
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Consideration and action on the following consent agenda items:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Alig asked who makes the decision whether a PO is done out of the general fund or activity. Mr. Sumrall is the one who makes the decision. Mr. Alig asked if summer pride is open to all students or just athletes. It is typically athletes only. No one has asked, but we could entertain it. Mr. Alig asked about the activity fund balances and if things are done equally.
Check on All Sports deposit of $0. |
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General Fund purchase orders : 596-653
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Building Fund purchase orders : None
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Child Nutrition purchase orders : None
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Activity Fund report : Individual summaries attached.
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Activity Account transfer of funds
From HS Misc 804 to Art 844: $73.93 From All Sports 809 to: Boys Basketball 803: $10,500.00 Girls Basketball 845: $10,500.00 Softball 815: $10,500.00 Baseball 848: $10,500.00 Golf 852: $2,000.00 Cheerleading 825: $6,000.00 Athletics 805: $1,000.00 |
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Child Nutrition report : None
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Discussion and possible action on approving temporary appropriations for FY'25. See attached temporary appropriations.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on a roof maintenance agreement with Exterior Solutions Group, LLC.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Larry Black spoke about the roof inspections. $11,010.72 per year for the maintenance agreement.
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Discussion and possible action on band taking an out-of-state trip during Spring Break of 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Harris spoke to the board about the trip. Most bands take a trip each year and he would like to do this. He would like to provide especially for those who may not get to travel. It is to Orlando, FL. Estimate per person is about $1800. The parents would be willing to fundraiser for it and several that would like to go as sponsors. Hoping to take 7-12th grade. The goal is to raise 100% of the cost. Anything that they don't raise they would pay for on their own. Expecting 25 students and at least 5 parents. When would the money need to be raised by? Monthly installments can be made.
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Discussion and possible action on renewing a contract with Angel, Johnston, and Blasingame for school Treasurer services for FY'25.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
School Treasurer. $750 a month and $1600 to do the estimate of needs in Sept. Recommend we stay with them.
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Discussion and possible action on renewing membership, policy subscription services, and employment services (unemployment services) with OSSBA for FY'25.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Industry Systems, LLC for IT management services for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Mercy Hospital, Kingfisher, Inc., for Physical Therapy Services for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on contracting with Evaluation Works, LLC for special education student assessment needs for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on contracting with Johnson Controls Fire Protection LP for fire alarm inspections and maintenance, sprinkler inspections and suppression review of fire extinguishers for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on entering into an agreement with Rider Classroom Spanish, LLC for distance learning Spanish instructional services for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on amending and updating district policies on certified and non-certified employee sick leave and employee vacation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and vote to convene into executive session to discuss any resignations, the hiring of certified personnel for FY 2024-2025, the hiring of support personnel for FY 2024-2025, the hiring of Summer employees for Summer 2024 and as needed for FY 2024-2025, the hiring of a District Central Office Deputy Treasurer as support personnel for FY 2024-2025, the hiring of a maintenance employee/bus driver as support personnel for FY 2024-2025, the hiring of a Girls Basketball Coach/Teacher for the 2024-2025 school year, amending the contract of Superintendent, Josh Sumrall, amending the FY 2023-2024 contract of Agricultural Education Teacher, Charles O'Donnell, amending the FY 2023-2024 contracts of certified personnel Halli Ford, Robert Ford, Kimberly Givens, Ginny Grellner, Kristie Harris, Russell Harris, Megan Henderson, Deborah Langston, Randi Muniz, Jennifer Parham, Stephanie Stahlman and Caitlin Timmons, and an extra duty stipend for Julie Rother for the 2023-2024 school year. 25 O.S. Section 307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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Acknowledge return to open session and that no other items were discussed in executive session other than those outlined in the motion to convene.
Discussion:
Return at 9:02pm
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Recognition and possible action on any employment resignations.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of certified personnel for FY 2024-2025. See Schedule Attachment A.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of support personnel for FY 2024-2025. See Schedule Attachment B.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of Summer employees for the Summer of 2024 and as needed for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of a District Central Office Deputy Treasurer as support personnel for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of a maintenance employee/bus driver as support personnel for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on amending the contract of Superintendent, Josh Sumrall.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on amending the FY 2023-2024 contract of Agricultural Education Teacher, Charles O'Donnell.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on amending the FY 2023-2024 contracts of certified personnel Halli Ford, Robert Ford, Kimberly Givens, Ginny Grellner, Kristie Harris, Russell Harris, Megan Henderson, Deborah Langston, Randi Muniz, Jennifer Parham, Stephanie Stahlman and Caitlin Timmons.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on an extra duty stipend for Julie Rother for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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New Business
Discussion:
None
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Motion to adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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