March 11, 2024 at 7:00 PM - Okarche Regular Board Meeting
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Call to order and record attendance.
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Consideration and action on the minutes of the regular board meeting held on February 12, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Communication/Public Hearings
Discussion:
None
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Administrative Reports and discussion
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Elementary Principal - Chris Roby
Discussion:
3rd quarter reports handed out to the board. This time of the year growth becomes a little slower. We set benchmark at 50%. Working on reading currently. Tier 3 that need the most instruction- that number is less than 10%. We had our last QB match last week. 4th grade finished second. 5-6th went to Enid for Area and they won that. Combined score of 1200 points.
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JH/HS Principal - G.W. Parham
Discussion:
Parent/Teacher conferences are tonight and tomorrow from 3:30-7:00. Please come visit with your child’s teacher if you get the chance! Art is preparing for their gallery auction night. It will be on April 19th. This is a district wide event. Student artwork will be for sale. 1st- 5th grade will have collaborative art items available. 6th- 12th will have individual art pieces available. There will be photography, resin work, pottery, and paintings available for purchasing. The public is welcome and encouraged to come and see the talent at our school. 14 Speech students have qualified and will be competing in 23 events at the Regional Speech Tournament on March 22-23 in Weatherford. Congratulations to the several students who recently showed livestock and earned entry into the premium auction in Kingfisher. Okarche students were very well represented. Basketball season has finished up. The girls lost out in the 2nd round of the Area Tournament and the boys won the State Championship!!! Congrats to both teams on great seasons. Softball and baseball have started up. Softball won the Consolation bracket of the Waukomis Tournament this past weekend! Color Guard finished up their competition in 8th place. Very proud of their work and efforts. Lastly, congratulations to the Okarche Band for qualifying for the State Band competition. They will be competing March 29th, best of luck to them!
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Superintendent - Josh Sumrall
Discussion:
Last week SDE was here doing our annual accreditation audit. About 20 pages worth. Zero difficiencies. Compliments to our staff for completing that. The OSSAA received compliments from coaches, admin and refs on how well playoffs went that we hosted.
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Financial Report
Discussion:
4.6 million in the General fund and 1.8 million in the bldg fund.
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Consideration and action on the following consent agenda items:
Action(s):
No Action(s) have been added to this Agenda Item.
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General Fund purchase orders : 524-562
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Building Fund purchase orders : None
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Child Nutrition purchase orders : None
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Activity Fund report: Individual summaries attached.
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Activity Account transfer of funds: None
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Child Nutrition report: None
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Discussion and possible action on updating and setting quarterly transfer capacity.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on district policy EHBDBA (Parent Participation in the School District) and policy EHBDBA-E (Notification of Identity Information), required by law and Oklahoma Accreditation Standard.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on a roof maintenance agreement with Exterior Solutions Group, LLC.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This company did our band room roof and they offer a maintenance program. Mr. Alig asked if our insurance company offers something similar under our coverage.
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Discussion and possible action to renew a contract with Sylogist Ed, formerly Municipal Accounting Systems (MAS), to provide student information and accounting software for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action to renew a contract with Employee Evaluation Systems, Inc. for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on contracting with Britton, Kuykendall & Miller, CPA'S P.C. for annual auditing services of the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Alig asked how long this firm has been doing our audit. Approximately 10 years. Mr. Sumrall mentioned that the State Department of Education has an approved list of auditing firms that we are required to pick from, and BKM is on the approved list.
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Discussion and possible action on contracting with Barlow Education Management Services for Federal Programs Management for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a service agreement with Savannah Station Therapeutic Riding Program for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and vote to convene into executive session to discuss the employment of a district curriculum director/assistant principal for the 2024-2025 school year. 25 O.S. Section 307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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Acknowledge return to open session and that no other items were discussed in executive session other than those outlined in the motion to convene.
Discussion:
Return at 7:47pm
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Discussion and possible action on the employment of Haley Mitchel as district curriculum director/assistant principal for FY 2024-2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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New Business
Discussion:
None
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Motion to adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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