Public Meeting Minutes: September 11, 2023 at 7:00 PM - Okarche Regular Board Meeting

Call to order and record attendance.

Discussion: Also in attendance was: Jamie Nance, Andy Fugitt, Eric Vincent, Larry Black, Charlie O'Donnell, Deborah O'Donnell, Amie Rother, Brandi Krittenbrink, Jimmie Smith, Oran Smith, Haley Mitchel, Tresa Smith, Miller Smith. Oran left during executive session, and Andy Fugitt left after executive session.

Consideration and action on the minutes of the regular board meeting held on August 7, 2023.

Action(s):

Motion Passed:

Motion to approve the minutes of the regular board meeting held on August 7, 2023. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Communication/Public Hearings

Discussion: None

Administrative Reports and discussion

Elementary Principal - Chris Roby

Discussion: Updates: 5th grade bldg in. Floors cleaned and waxed. Started fiber and internet. Hopefully by Friday we will move desks in. Tomorrow they should start fence. Roof done on old gym. Finishing 1st round and 2nd round of progress monitoring testing. Athletics- next week starts 3/4th grade basketball. Upcoming events- Math and literacy night Sept 26th. Coincide with book fair Sept 25-Oct 4. HS Ag officers came and read to our students.

JH/HS Principal - G.W. Parham

Discussion: School year is going smooth. Very pleased with the teachers. Started using our new IXL program. Students have completed their beginning scores in Math and English. The program is specialized to the students level. Similar to star reading in Elem, but for higher levels. Mrs. Radford- has grown her FCCLA chapter to 34. 7 leaders went to Enid. Mr. Wilczek started media class and it is going well. Okarche Junior team- Student teacher in Ag. Final test reports from last spring:

7	Mathematics	10/41 24%	19/41 46%	8/41 20%	4/41 10%	8/41 20%
8	Mathematics	21/36 58%	13/36 36%	1/36 3%	1/36 3%	7/36 19%
11	Mathematics	3/27 11%	15/27 56%	9/27 33%	-	4/27 15%
7	ELA	13/41 32%	18/41 44%	8/41 20%	2/41 4%	7/41 17%
8	ELA	13/36 36%	15/36 42%	6/36 17%	2/36 5%	10/36 28%
11	ELA	2/27 8%	12/27 44%	12/27 44%	1/27 4%	2/27 8%
8	Science	16/36 44%	11/36 31%	7/36 19%	2/36 6%	7/36 19%
11	Science	10/27 37%	4/27 15%	11/27 41%	2/27 7%	3/27 11%
11	US History	5/27 19%	4/27 15%	16/27 59%	2/27 7%	4/27 74%

Superintendent - Josh Sumrall

Discussion: OSSBA guidebook passed out. Roofs are complete. PE gym drains are backing up. Insc is covering it but we have a $50k deductible. Coaches would like to go back with a wood floor. They are going to fix the drains next week. Hosting baseball districts Sept 21-23 and softball held at Garber.

Financial Report

Discussion: Gen at 9.4 million, Bldg at 1.5 million

Consideration and action on the following consent agenda items:

Action(s):

Motion Passed:

Motion to approve the consent agenda items as: 5.a. General Fund purchase orders : 184-274 5.b. Building Fund purchase orders : #2 5.c. Child Nutrition purchase orders - 5.d. Activity Fund report 5.e. Activity Account transfer of funds. This motion, made by Robert Anderson and seconded by Ryan McIlvain, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: Mr. Alig had a question on the amount of PO's for HVAC repairs. Mr. Sumrall discussed how we have had trouble for years with the units.

General Fund purchase orders : 184-274

Building Fund purchase orders : #2

Child Nutrition purchase orders -

Activity Fund report

Activity Account transfer of funds

Discussion and possible action on renaming Activity Fund 851 "Schroeder Memorial" to "Scholarships".

Action(s):

Motion Passed:

Motion to approve renaming Activity Fund 851 "Schroeder Memorial" to "Scholarships". This motion, made by Joe Alig and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

Consideration and action on Estimate of Needs and Expenditure Budget for FY'24.

Action(s):

Motion Passed:

Motion to approve the Estimate of Needs and Expenditure Budget for FY'24. This motion, made by Joe Alig and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: Discussion about windmill depreciation and millage decrease.

Discussion and possible action on scheduling a special board meeting to receive whole board training from the OSSBA.

Action(s):

Motion Passed:

Motion to approve setting the training on Oct 4 2023 from 6pm-9pm. This motion, made by Ryan McIlvain and seconded by Joe Alig, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: OSSBA offered to come in and do a whole board training. Available Oct Mondays and Wednesdays. Oct 4th 6pm

Discussion and possible action on updating and/or adopting policies on Library Media Center (EFA), Request For Reconsideration of Library Material (EFA-E1), Report of Reconsideration (EFA-E2), Public Complaints About Library Curriculum or Instructional Materials (EFA-P), School Library Media Center Selection of Materials (EFA-R1), and Graduation Policy (EMC), all per recently passed legislation.

Action(s):

Motion Passed:

Motion to approve updating and/or adopting policies on Library Media Center (EFA), Request For Reconsideration of Library Material (EFA-E1), Report of Reconsideration (EFA-E2), Public Complaints About Library Curriculum or Instructional Materials (EFA-P), School Library Media Center Selection of Materials (EFA-R1), and Graduation Policy (EMC) with the strikes through the portion about no decorating caps and no tossing, all per recently passed legislation. This motion, made by Robert Anderson and seconded by Heather Nance, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on approving the November 1, 2023 payment due to Armstrong Bank for the scheduled lease purchase agreement of November 1, 2022.

Action(s):

Motion Passed:

Motion to approve November 1, 2023 payment due to Armstrong Bank for the scheduled lease purchase agreement of November 1, 2022 and to pay off the lease purchase agreement in full. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on updating and setting quarterly transfer capacity.

Action(s):

Motion Passed:

Motion to set capacity of 20 students pre-k through 2nd and 25 students for 3rd-12th. This motion, made by Joe Alig and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

Presentation of the Annual Student Dropout Report and Student College Remediation Report.

Discussion: 1 dropout student. Has since enrolled in Epic. She re-enrolled after Oct 1, so she won't be a dropout next year. 2021 most recent graduates- 8 first time degree seeking students and none required remediation.

Consideration and action on appointing a local gifted and talented education advisory committee as required.

Action(s):

Motion Passed:

Motion to approve the gifted and talented committee as Josh Sumrall, GW Parham, Brandi Krittenbrink, Chris Roby, Janet Schroeder, Brian Schieber, Anna Kroener, Caden Schieber, Sam Kroener, Macki Suanny for the 2023-2024 school year. This motion, made by Heather Nance and seconded by Joe Alig, Passed.

No Action(s) have been added to this Agenda Item.

Presentation and discussion on Okarche High School's selection of ACT as the Oklahoma School Testing Program district choice for state mandated testing for juniors.

Action(s):

Motion Passed:

Motion to approve using the ACT as the state mandated test for Juniors for the 2023-2024 school year. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: We have to select a test for Juniors and ACT is what we have done in the past.

Discussion and possible action on renewing a contract with Schoonmaker Drug Testing for bus driver drug testing for the 2023-2024 school year.

Action(s):

Motion Passed:

Motion to approve the contract with Schoonmaker Drug Testing for bus driver drug testing for the 2023-2024 school year. This motion, made by Robert Anderson and seconded by Joe Alig, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing a contract with Oklahoma Energy Source, LLC for third party natural gas purchases for the 2023-2024 school year.

Action(s):

Motion Passed:

Motion to approve the contract with Oklahoma Energy Source, LLC for third party natural gas purchases for the 2023-2024 school year. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on approving career tech math and science courses as required credits for students for the 2023-2024 school year.

Action(s):

Motion Passed:

Motion to approve career tech math and science courses as required credits for students for the 2023-2024 school year. This motion, made by Joe Alig and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and vote to convene into executive session to discuss any resignations, the hiring of a part-time cafeteria employee for the 2023-2024 school year, and to have confidential communications with the Board’s attorney about a pending claim or matter, upon the advice of the Board’s attorney that disclosure of the communications will seriously impair the ability of the Board to process the claim or matter, in the public interest. 25 O.S. Sec. 307(B)(1) and (B)(4).

Action(s):

Motion Passed:

Motion to convene into executive session at 7:51pm to discuss any resignations, the hiring of a part-time cafeteria employee for the 2023-2024 school year, and to have confidential communications with the Board's attorney about a pending claim or matter, upon the advice of the Board's attorney that disclosure of the communications will seriously impair the ability of the Board to process the claim or matter, in the public interest. 25 O.S. Sec. 307(B)(1) and (B)(4). This motion, made by Robert Anderson and seconded by Joe Alig, Passed.

No Action(s) have been added to this Agenda Item.

Acknowledge return to open session and that no other items were discussed in executive session other than those outlined in the motion to convene.

Discussion: Return at 9:21pm

Recognition and possible action on any employment resignations.

Action(s):

Motion Passed:

Motion to approve resignations from Marcy Bomhak and Jerod Richardson for the 2023-2024 school year. This motion, made by Robert Anderson and seconded by Joe Alig, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of a part-time cafeteria employee for the 2023-2024 school year.

Action(s):

Motion Passed:

Motion to hire Cassidy Williams as part-time cafeteria employee for the 2023-2024 school year. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

New Business

Discussion: None

Motion to adjourn

September 11, 2023 at 7:00 PM - Okarche Regular Board Meeting

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