May 8, 2023 at 7:00 PM - Okarche Regular Board Meeting
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Call to order and record attendance.
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Consideration and action on the minutes of the regular board meeting held on April 10, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Communication/Public Hearings
Discussion:
Mr. Ryan McIlvain read the policies and procedures of Okarche Public Schools for public comment at board meetings.
Mrs. Smith addressed the board. A few students passed out some letters to the board. Three students addressed the board Coach Black addressed the board |
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Administrative Reports and discussion
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Elementary Principal - Chris Roby
Discussion:
Next two weeks- 6th at Camp Goddard. It's hot. Field trips wrapping up this week. Next week AR party and Taps day. Then awards assembly on Thursday. Star testing- fall 65% benchmarked. Then winter went to 76% Last one came in at 81%.
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JH/HS Principal - G.W. Parham
Discussion:
Speech team went to Tulsa for state. Several attend and two placed. Stepping in the heat of the moment was stressful, but the kids stepped in and got it done. Speech and debate performed their spring play. They did it all and did wonderful. TSA attended state conf and placed 3rd in system control. Baseball made it to Regionals and Girls districts. The baseball team is going to be receiving an award for GPA. Jake H was state champion in Ag mechanic repair and earned his State FFA degree. State testing is over and went well. Mrs. K did well. Okarche had 7 students honored at the Elks Banquet. OERB came out last week and did a road safety day for Sophomores, Juniors and Seniors and gave us a $2,000 grant to use at our discretion. End of year items- FFA banquet this Thursday. HS/JH awards Friday. 8th Grade promotion at the end of the assembly. Baccaulareate will be Sunday. Semester tests next Tuesday and Wednesday and last day of school May 18 and Graduation May 19 at 7pm in gym
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Superintendent - Josh Sumrall
Discussion:
TSET grant was going to be $12,000 to cover the shade at elem. We got word the grant will cover all $40,000 now. Hail created some damage. Band room and old gym are complete losses. Graduation- be here at 6:30 for pictures.
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Financial Report
Discussion:
Gen fund 9.7 million. Bldg: 1.4 million. We are about a million and a half more than last year. Mr. Alig noticed we are running about $90,000-$100,000 less than normal on Gross Production.
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Consideration and action on the following consent agenda items:
Action(s):
No Action(s) have been added to this Agenda Item.
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General Fund purchase orders :584-618
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Building Fund purchase orders - None
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Child Nutrition purchase orders - None
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Activity Fund report: Individual summaries attached
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Activity Account transfer of funds
Transfer $1,575.00 from Vocal Music (824) to Class of 2024 (842). Rename "Class of 2022" 838 to "Class of 2029" and move $258.95 to "After Prom" 834 leaving $500 start up for incoming 7th grade class. From All Sports 809 to: Boys Basketball 803: $11,000.00 Girls Basketball 845: $11,000.00 Softball 815: $11,000.00 Baseball 848: $11,000.00 STUCO 810: $2,000.00 Golf 852: $1,000.00 Cheerleading 825: $5,500.00 |
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Discussion and possible action on financial information given to board members to be approved at board meetings.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Heather sent the state dept an email about invoicesVici El Reno Mulhall Orland and Fox.
Mrs. Reherman addressed the board |
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Discussion and possible action on Pre-K enrollment numbers and any plans for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
6 staff kids. 14 chairs. 0 transfers but 5 in district kids who will not get in. Portable buildings possibility.
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Discussion and possible action on the Class of 2024, review of 2023 Prom and review on prom for the future.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. McIlvain discussed that education is first. As a secondary are the extra activities. Prom is probably in a category of its own. Prom has a signifigance. It's a little different now, more grand. I don't know that the school aught to be in that business. He believes Prom should be unsanctioned. What do you all as a board think on sanctioned vs unsanctioned. Mr. Alig said the parents have had a big part in the fundraising. Amber Smith addressed the board about the Class of 2024 account. Ms. Tina Goble addressed the board amount the prom themes and put in place a prom policy. Developed by students, parents and faculty members.
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Discussion and possible action on naming the Black Box Theater "The Lyndal Westmoreland Black Box Theater".
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on a plan for the district owned house at 201 N. 6th.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Utilities $2,248.95 cents have cost from August to March. $300 a month going forward for rent.
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Discussion and vote to convene into executive session to discuss any resignations, the hiring of certified personnel for FY 2023-2024, the hiring of support personnel for FY 2023-2024, the hiring of Summer employees for Summer 2023, and the employment of two Elementary Teachers for the 2023-2024 school year. 25 O.S. Section 307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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Acknowledge return to open session and that no other items were discussed in executive session other than those outlined in the motion to convene.
Discussion:
Return at 10:10pm
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Recognition and possible action on any employment resignations.
Discussion:
None
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Discussion and possible action on the hiring of certified personnel for FY 2023-2024. See Schedule Attachment A.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of support personnel for FY 2023-2024. See Schedule Attachment B.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of Summer employees for the Summer of 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on the hiring of two elementary teachers for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Angel, Johnston, and Blasingame for school Treasurer services for FY'24.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on approving temporary appropriations for FY'24. See Schedule Attachment C.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing membership, policy subscription services, and employment services (unemployment services) with OSSBA for FY'24.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Oklahoma Therapy Services for Occupational Therapy Services for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Precision Speech Services for Speech services for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on renewing a contract with Industry Systems, LLC for IT management services for FY 2023-2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible action on contracting with Barlow Education Management Services for Federal Programs Management for FY 2023-2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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New Business
Discussion:
Add agenda item for next month for $4500 for Junior Class and revisions for Prom. OSSBA can come for a training and maybe come in August. Mr. Alig would like to do a special meeting for Yearbook grades. Admin will check with legal.
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Motion to adjourn
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