Public Meeting Minutes: May 10, 2021 at 7:00 PM - Okarche Regular Board Meeting

Call to order and record attendance.

Consideration and action on the minutes of the regular board meeting held on April 12, 2021.

Action(s):

Motion Passed:

Motion to approve the minutes of the regular board meeting held on April 12, 2021. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.

No Action(s) have been added to this Agenda Item.

Communication/Public Hearings

Administrative Reports and discussion

Elementary Principal - Chris Roby

Discussion: Finished state testing last month. We had every student come in and test. Finished with McDonalds for breakfast. 6th grade left for Camp Goddard today. Roby going down on Wednesday. All classes have gone on or have their field trip scheduled. AR parties and TAPS fun day scheduled. Awards assembly is next Friday. Pre-k-2nd will be at 8:30am and 3-6th at 10:30am, all in the HS gym. Music program in HS gym on May18th at 1pm. 3rd grade is having a snack market at the HS on Thursday at the HS and Friday at the Elem. 2nd grade is having their lemonade stand.

JH/HS Principal - Lisa Munson

Discussion:

Band concert was great last week. Since our last meeting baseball ended their season during district play and softball continued on to regionals where they saw their season end. We are probably all wearing our stretchy pants this week due to the amount of food we had during teacher appreciation week and at the FFA and All-Sports banquets. Prom and After-Prom were Saturday and all went well...just had a few zombies today. The one-act play advanced to state competition. Tomorrow, we will know if we had students make the all-star cast. They actually placed second in the region, just one point behind Alva High School.
FFA has been really busy over the past few weeks:
SPEECH CONTESTS:

5/8 students made it out of the regional speech contest and qualified for area.
8/8 students placed in the top five in their division.
5/5 placed in top 4 at area This was better than any other FFA chapter in our area

Those students are:

Regional Results:

Blake Henrichs- 1st place extemp*
Bridget Himes- 1st place Agriscience*
Angelica Mojica- 2nd place plant science*
Jace Rother- 2nd place 9th grade ffa opportunities*
Cassye Mayo- 3rd place Natural Resources*
Ryen Wittrock- 3rd place agribusiness
Mackenzie Schneiter- 4th place Extemp
Scout Payne- 5th place 8th grade ag explorations

*Qualified for area

Area Results:

Angelica Mojica- 1st place plant science*
Blake Henrichs- 2nd place extemp*
Jace Rother- 3rd place 9th grade FFA opportunities
Cassye Mayo- 3rd place natural resources
Bridget Himes- 4th place agriscience

*qualified for state

State Results:

Blake Henrichs- 5th overall in the entire state
Angelica- top 10 in entire state

Ag Issues:

2nd runner up at State Contest

Team members include: Jaycee Taylor, Jalie Rother, Jasmin Barcenas, Amanda Carranza, Tori Spomer, Tyson Endres

Agricultural Education CDE:

7th overall at the state contest

Ryen Wittrock

Employability Skills:

2nd overall (1st runner up) at the state contest

Mackenzie Schneiter

Marketing plan:

1st place at state, qualified for the national contest in October

Team members include: Angelica Mojica, Bridget Himes, Hannah Goble

There are 285 single teacher programs in the state of Oklahoma and Okarche finished in the top 10 in sweepstakes this year. The sweepstakes is the equivalent of a gold ball, etc. Mr. Dean has done some research and not found any documentation of Okarche having done so well at the state competition. Coming up we have the HS/JH awards assembly on Friday beginning at 9:30 followed by the 8th grade recognition luncheon. Baccalaureate will be this Sunday at 5:00 in the HS Gym and graduation will be Friday the 21st at 7:00 in the gym as well.

Superintendent - Josh Sumrall

Discussion: Wrapping up the school year. When I go to other Supt meetings and see how others do it, I think we do a good job of sitting down and talking about it and makes us appreciate where we are. Parental support on everything has been tremendous. Best prom I've ever attended. This summer we have small little projects.

Financial Report

Discussion: Financials are in good shape. We look to meet our carryover goal of 5 million. Rob A asked who comes up with the estimate of needs amounts for the year. Mr. Sumrall answered that it is our Treasurer, and it is 90% of what we brought in the year before.

Consideration and action on the following consent agenda items:

Action(s):

Motion Passed:

Motion to approve the consent agenda items as read. This motion, made by Jarrod Mueggenborg and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

General Fund purchase orders - 404-430

Building Fund purchase orders -

Child Nutrition purchase orders -

Building Bond 2009 -

Building Bond 2016 -

Activity Fund report

Activity Account transfer of funds:

Project 823 "Vocal Music" will be renamed "Band"
Project 824 will be named "Vocal Music"
$1,853.31 from Project 823 "Band" will be moved to Project 824 "Vocal Music"

Project 835 "Class of 2020" will be renamed "Class of 2027"
$2,681.52 from Project 835 "Class of 2027" will be moved to Project 804 "HS Misc", leaving $500 start up money for the incoming 7th grade class.

Child Nutrition report

Any and all change orders

Discussion and possible action on approving a contract with Architects in Partnership, LLC for a new band room and district master plan.

Action(s):

Motion Passed:

Motion to approve a contract with Architects in Partnership, LLC for a new band room and district master plan. This motion, made by Ryan McIlvain and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: Brandon Box and Matt Graves discussed what the architect will do for our projects.

Discussion and vote to convene into executive session to discuss any resignations, the hiring of certified personnel for FY 2021-2022, the hiring of support personnel for FY 2021-2022, the hiring of an elementary school counselor for FY 2021-2022, the hiring of a high school science teacher for FY 2021-2022, and the hiring of Summer employees for Summer 2021. 25 O.S. Section 307(B)(1).

Action(s):

Motion Passed:

Motion to convene into executive session to discuss any resignations, the hiring of certified personnel for FY 2021-2022, the hiring of support personnel for FY 2021-2022, the hiring of an elementary school counselor for FY 2021-2022, the hiring of a high school science teacher for FY 2021-2022, and the hiring of Summer employees for Summer 2021. 25 O.S. Section 307(B)(1) at 8:02pm. This motion, made by Craig Baustert and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion: Went into executive session at 8:02pm

Acknowledge return to open session and that no other items were discussed in executive session other than those outlined in the motion to convene.

Discussion: Return at 8:54pm

Discussion and possible action on the acceptance of resignations.

Action(s):

Motion Passed:

Motion to accept the resignation of Brian Bobier as Science Teacher for the 2021-2022 school year. This motion, made by Ryan McIlvain and seconded by Craig Baustert, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of certified personnel for FY 2021-2022. See Schedule Attachment A.

Action(s):

Motion Passed:

Motion to approve the hiring of Project 824 will be named "Vocal Music" $1,853.31 from Project 823 "Band" will be moved to Project 824 "Vocal Music" Project 835 "Class of 2020" will be renamed "Class of 2027" $2,681.52 from Project 835 "Class of 2027" will be moved to Project 804 "HS Misc", leaving $500 start up money for the incoming 7th grade class. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of support personnel for FY 2021-2022. See Schedule Attachment B.

Action(s):

Motion Passed:

Motion to approve the hiring of support personnel for FY 2021-2022. See Schedule Attachment B. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of an elementary school counselor for FY 2021-2022.

Action(s):

Motion Passed:

Motion to approve the hiring of Kati Chapman as elementary school counselor for FY 2021-2022. This motion, made by Craig Baustert and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of a high school science teacher for FY 2021-2022.

Action(s):

Motion Passed:

Motion to approve hiring Julie Rother as Science Teacher for the 2021-2022 school year. This motion, made by Ryan McIlvain and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on the hiring of Summer employees for the Summer of 2021.

Action(s):

Motion Passed:

Motion to approve hiring Kobie Sumrall and Ashley Poarch as summer employees for the summer of 2021. This motion, made by Robert Anderson and seconded by Craig Baustert, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on approving temporary appropriations for FY'22.

Action(s):

Motion Passed:

Motion to approve the temporary appropriations for FY'22. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing a contract with Angel, Johnston, and Blasingame for school Treasurer services for FY'22.

Action(s):

Motion Passed:

Motion to approve the contract with Angel, Johnston, and Blasingame for school Treasurer services for FY'22. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing a contract with Precision Speech Services for Speech services for the 2021-2022 school year.

Action(s):

Motion Passed:

Motion to approve the contract with Precision Speech Services for Speech services for the 2021-2022 school year. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing membership, policy subscription services, and employment services (unemployment services) with OSSBA for FY'22.

Action(s):

Motion Passed:

Motion to approve renewing membership, policy subscription services, and employment services (unemployment services) with OSSBA for FY'22. This motion, made by Robert Anderson and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing a contract with Oklahoma Therapy Services for Occupational Therapy Services for the 2021-2022 school year.

Action(s):

Motion Passed:

Motion to approve the contract with Oklahoma Therapy Services for Occupational Therapy Services for the 2021-2022 school year. This motion, made by Ryan McIlvain and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action on renewing a contract with Oklahoma Energy Source, LLC for third party natural gas purchases for the 2021-2022 school year.

Action(s):

Motion Passed:

Motion to approve the contract with Oklahoma Energy Source, LLC for third party natural gas purchases for the 2021-2022 school year. This motion, made by Craig Baustert and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

Consideration and action on student transfer requests for the 2021-2022 school year.

Action(s):

Motion Passed:

Motion to approve students A-D open transfer request for the 2021-2022 school year. Deny students E-F. This motion, made by Ryan McIlvain and seconded by Robert Anderson, Passed.

No Action(s) have been added to this Agenda Item.

Discussion and possible action to declare the school owned property at 310 W. Missouri Ave. in Okarche, Oklahoma as surplus and to have the superintendent dispose of as directed.

Action(s):

Motion Passed:

Motion to declare the school owned property at 310 W. Missouri Ave. in Okarche, Oklahoma as surplus and to have the superintendent dispose of as directed. This motion, made by Ryan McIlvain and seconded by Jarrod Mueggenborg, Passed.

No Action(s) have been added to this Agenda Item.

New Business

Motion to adjourn

May 10, 2021 at 7:00 PM - Okarche Regular Board Meeting

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