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March 8, 2021 at 7:00 PM - Okarche Regular Board Meeting

Minutes
Call to order and record attendance.
Consideration and action on the minutes of the regular board meeting held on February 8, 2021.
Action(s):
motion to approve the minutes of the regular board meeting held on February 8, 2021. This motion, made by Craig Baustert and seconded by Robert Anderson, Passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Sumrall recognized Shawn Vogt for his many years of service. 
Communication/Public Hearings
Administrative Reports and discussion
Elementary Principal - Chris Roby
Discussion:  Two students out today with quarantine.  Numbers seem to be taking a turn for the better.  We finished 4th round of star testing.  They have been going over it with parents.  AR parties start at the end of the week.  Progress reports go out by the 26th.  4th grade QB team goes to Drummond.  5/6th will go to area.  Prek enrollment March 25th.  PT conf are going well.  Security drills are done.  Book fair continues this week and ends Thurs.
JH/HS Principal - Lisa Munson
Discussion:  Activities have picked up again.  Basketball is over.  Baseball and softball starting up.  AWOL week was last week for Kaleb Schroeder.  We raised $2489.62.  Coaches vs Cancer: $1511.00 raised for OEF and St. Jude.  Speech team placed in 2 tournaments in Feb.  Delta Gamma essay writing contest had Okarche 8th grade sweeping the awards.  FFA has been busy with Kfr Co fair show.  NWDJLS also took place.  Trap shoot and area livestock judging took place as well.  2 students have received the FFA degree.  Blake and Hannah.  OK Leadership Conf scholarship- Bridget Himes.  Prom on May 8th in our gym.  Graduation on the 21st.  8th grade graduation- Last year we didn't have one because of Covid.  We thought we would maybe recognize them at the awards assembly and maybe have a lunch for them.  
Superintendent - Josh Sumrall
Discussion:  This past Friday at the A and B state tourn Makenna Sadler sang the National Anthem.  She represented us well.  During the snow storm we had a pipe burst in SPED building.  We had some water damage and we had a restoration company come out and took care of that.  It could have been a lot worse.  We had one bust in the old elem as well.  We have fiber pulled and utilities off and ready to tear it down.  2 bills I've been following- Transfer bill.  We don't know where this is going to go.  We still have the right to deny, but we are more limited in the reasons why.  What we can do is set capacity at each grade level.  We will have a waiting list of transfers who can come in if we drop below capacity.  We are getting calls every week wanting to transfer in.  School funding bill doesn't really affect us since we aren't on the formula.  The money will follow the student a little better.  We hosted Districts and Regionals.  Had many compliments on our facilities.  Want to thank the community for when we had the snow.  We had a lot of people come up and help clear parking lots and such so we could have school.  We are going to receive $118k in Covid money.  We have to use it on something Covid related.  Talking to the principals, we have had outsourced counselors coming into the schools before covid and we would like to bring a counselor in for the elementary and have some mental health assistance.  
Financial Report
Discussion:  Finances are coming in a little higher than projected.  We are doing ok!
Consideration and action on the following consent agenda items:
Action(s):
Motion to approve the consent agenda items as read. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.
No Action(s) have been added to this Agenda Item.
General Fund purchase orders -342-363
Building Fund purchase orders -
Child Nutrition purchase orders -
Building Bond 2009 -
Building Bond 2016 -
Activity Fund report
Activity Account transfer of funds: transfer $10 from 819 HS Library to 821 Lettermens for posting error.
Child Nutrition report
Any and all change orders
Discussion and presentation by Brandon Box with Rick Scott Construction, Inc. on Construction Management Services.
Discussion:  Brandon with Rick Scott Construction did a presentation for getting the job of the new band room.  
Discussion and possible action on contracting with Britton, Kuykendall & Miller, CPA'S P.C. for annual auditing services of the 2020-2021 school year.
Action(s):
Motion to approve contracting with Britton, Kuykendall & Miller, CPA'S P.C. for annual auditing services of the 2020-2021 school year. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.
No Action(s) have been added to this Agenda Item.
Discussion and possible action to renew a contract with Municipal Accounting Systems (MAS), to provide student information and accounting software for FY 2021-2022.
Action(s):
Motion to renew a contract with Municipal Accounting Systems (MAS), to provide student information and accounting software for FY 2021-2022. This motion, made by Robert Anderson and seconded by Heather Nance, Passed.
No Action(s) have been added to this Agenda Item.
Discussion and possible action to renew a contract with Employee Evaluation Systems, Inc. for the 2021-2022 school year.
Action(s):
Motion to renew a contract with Employee Evaluation Systems, Inc. for the 2021-2022 school year. This motion, made by Ryan McIlvain and seconded by Robert Anderson, Passed.
No Action(s) have been added to this Agenda Item.
Discussion and possible action to renew a contract with Gabbart Communications for web site services for the 2021-2022 school year.
Action(s):
Motion to renew a contract with Gabbart Communications for web site services for the 2021-2022 school year. This motion, made by Craig Baustert and seconded by Ryan McIlvain, Passed.
No Action(s) have been added to this Agenda Item.
Discussion and possible action on a plan for the district owned rent house at 310 W. Missouri concerning black mold.
Update and discussion on construction projects and plans.
Discussion:  Plans that were drawn up before Sumrall came.  Band room- maybe south of the ag building.  That way if we need to expand the HS later we can.  Utilities run through south of the ag room though.  Probably the same size as the ag room.  Finance wise- we will have about 1.2 million in building fund.  If we use our building fund to build band room and baseball softball I think we won't have to touch the general fund.  Research how big of a band room we would like.  
New Business
Motion to adjourn
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