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January 14, 2020 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Kristi Ferguson presented certificates to the Site Teachers of the Year:  ECC - Tammy Bolles; Elementary - DeAndra Williams; Middle School - Vickie Crossley; High School - Alisha Duncan
Ms. Melonie Hau recognized the school board for School Board Recognition Month.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Action to approve consent agenda passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of January 14,2020
3.B. Minutes of Special Meeting of January 7, 2020
Attachments: (1)
3.C. Minutes of Regular Meeting of December 10, 2019
Attachments: (1)
3.D. District Policy AF Policy
Attachments: (1)
3.E. Newcastle High School Library Surplus list
Attachments: (1)
3.F. Custodial Equipment Surplus List
Attachments: (1)
3.G. Newcastle Transportation Surplus list
Attachments: (1)
3.H. Ms. Sarah Stancil, Newcastle Music Teacher, request permission to take 2 students to the OkMEA All-State Treble Chorus and stay overnight in Tulsa, January 15-18. It is an honor to be selected to perform with the OkMEA All-State Choruses.
3.I. Mr. Tom Pecore request permission to hold an overnight Leadership Retreat for the Newcastle Soccer Team. They would like to stay at either the Hospitality Room or the Woodland Hills Church on January 23-24.
3.J. Ms. Alisha Duncan request permission for overnight travel for her and a student interviewing for a State Officer position with Oklahoma FCCLA in Stillwater, OK on January 27 & 28.
3.K. Ms. Marci White resignation from Newcastle Board of Education effective as of January 15, 2020
4. Presentation of 2018-2019 Final Accounting Audit by Angel, Johnston and Blasingame.
Attachments: (2)
Discussion:  Mr. Steve Blasingame presented the Independent Auditor’s Report
5. Discussion and possible action to accept 2018-2019 Final Accounting Audit.
Action(s):
Motion to approve the 2018-2019 accounting audit passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
6. Public Input
Discussion:  No Public Input
7. Superintendent and Staff Updates:
Discussion:  Ms. Hau reported on School Improvement and Strategic Planning
8. Board Reports
Discussion:  Mr. Dingee visited the sites and enjoyed the hospitality of the District. Mr. Knowles enjoyed the Strategic planning meeting and visiting those involved. Mr. Knowles gave his appreciation of serving with his other board members as well as the administration team.
9. Discussion and possible action to accept and approve the VISA Purchasing Card Application for the Oklahoma Schools Advisory Council administered through Arvest / Security Bankcard Center and hereby appoint as Authorized Representatives the Superintendent or the Chief Financial Officer to sign the application on behalf of the School District and manage the account by adding or removing users, assigning credit limits and other actions as may be necessary from time to time to utilize the program.
Attachments: (1)
Action(s):
Motion to approve the VISA Purchasing Card Application for the Oklahoma Schools Advisory Council administered through Arvest/Security Bankcard Center and hereby appoint as Authorized Representatives the Superintendent or the Chief Financial Officer to sign the application on behalf of the School District and manage the account by adding or removing users, assigning credit limits and other actions as may be necessary from time to time to utilize the program passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
10. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Action to approve the Financial Consent Agenda passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
10.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
10.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
10.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
10.D. Monthly payroll and extra duty disbursement
Attachments: (1)
10.E. Purpose of Activity Fund Accounts
Attachments: (1)
10.F. Revenue Analysis-General Fund
Attachments: (1)
10.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
10.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
11. Discussion and possible action on Treasurer’s Report
Attachments: (1)
Action(s):
Action to approve Treasurer's Report passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action regarding the Newcastle Racers' Sponsorship Agreement
Attachments: (1)
Action(s):
Motion to approve the Newcastle Racers’ Sponsorship Agreement passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
13.A. Sports Medicine and Athletic Training Services Subscription Agreement with Norman Regional Hospital Authority
Attachments: (1)
13.B. LGI Homes - Oklahoma, LLC Sponsorship Agreement
Attachments: (1)
13.C. Service Agreement from ES2 for HVAC Control Services from January 1, 2020 through June 30, 2020.
Attachments: (1)
13.D. Nutri-Link Technologies contract for online Free & Reduced Lunch applications and processing through June 30, 2021
Attachments: (1)
14. New Business
Discussion:  No New Business
15. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; and Superintendent Evaluation; pursuant to 25 O.S. Section 307 (B)(1).
16. Vote to convene or not to convene in executive session
Action(s):
Action to convene in Executive Session at 7:41PM passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
17. Return to Open Session.
Discussion:  Returned to Open Session at 8:59. Ms. Melonie Hau, Mr. Jeff Dingee, Ms. Valory Dalton, Ms. Marci White, Mr. John Maker and Mr. Gary Knowles were in executive session and no votes were taken.
18. Discussion and possible action regarding retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A.
Attachments: (2)
Action(s):
Action to approve retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Updated Schedule A passed with a motion by Ms. Valory Dalton and a second by Mrs. Marci White.
No Action(s) have been added to this Agenda Item.
19. Discussion and possible action to approve Superintendent Melonie Hau's evaluation.
Action(s):
Motion to approve Ms. Hau’s evaluation passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
20. Adjournment
Action(s):
Action to adjourn at 9:01pm passed with a motion by Mrs. Marci White and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
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