May 14, 2024 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Brent Hodges recognized Conner Leader for his outstanding achievements at the State Swimming Meet. He also announced the Girls' and Boys' Basketball, Girls' & Boys' Soccer, Girls' Golf and Girls' & Boys' Track and Field were given the OSSAA academic achievement award, for cumulative GPA 3.5 and above. The retirees were honored with a plaque and words of appreciation for their service to our school: Ms. Melinda Wilson, District Secretary; Ms. Debbie Waldon, Elementary Teacher Assistant; Ms. Vickie Crossley, Middle School Teacher; Ms. Becky Johnson, Middle School Teacher; and Ms. Vivian Cisneros, High School Librarian.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of May 14, 2024
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4.B. Minutes of Regular Meeting of April, 9, 2024
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4.C. Transportation Surplus Item
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4.D. ECC Surplus Textbooks
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4.E. Maintenance/Custodial Surplus Items
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4.F. Kevin Sheets, Asst. Wrestling Coach, requests permission to travel to Ardmore, OK for the Purler Wrestling Camp at Ardmore High School June 4th through the 8th with an overnight stay on the 7th.
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4.G. Kevin Sheets, Asst Wrestling Coach requests permission to travel to Leo Adams Middle School in Haslet, Texas for an overnight trip to the 12th annual Mat Bash Wrestling Camp from July 25th through 27th.
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5. Public Input
Discussion:
Ms. White spoke regarding discipline at the Middle School.
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6. Superintendent and Staff Updates:
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6.A. Dr. Cathy Walker, Superintendent
Discussion:
Dr. Walker began by congratulating Baseball and Track on their outstanding year as well as all the named sports teams on their academic achievement through OSSAA. She is awaiting the final amount for the High School addition bids from Nabholz with construction to begin this summer. The Middle School completion date is on time and slated for June. They are slated to begin construction of the playgrounds for Elementary and Early Childhood this summer.
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7. Possible consideration and vote to approve Financial Advisory Services contract
with BOK Financial Securities, Inc.
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discuss, consider, and act or disapprove a Resolution authorizing the sale of the
District’s General Obligation Combined Purpose Bonds, Series 2024, and setting forth the following items: A. Fixing the time and place the bonds are to be sold; B. Fixing the amount of bonds to mature each year; C. Authorizing the Clerk to give notice of said sale as required by law.
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discuss, consider, and act or disapprove a Resolution authorizing the sale of the
District’s General Obligation Building Bonds, Federally Taxable Series 2024, and setting forth the following items: A. Fixing the time and place the bonds are to be sold; B. Fixing the amount of bonds to mature each year; C. Authorizing the Clerk to give notice of said sale as required by law.
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Possible consideration and vote to approve the selection of The Public Finance
Law Group PLLC to act as legal/bond counsel in connection with the proposed General Obligation Bonds.
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding Concussion Protocol: 1)Concussion Management Form; 2) Return to Learn; 3) Concussion Fact Sheet; 4) NPS Concussion Discipline Action Sheet.
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action on the Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. Newcastle District Policy CHA - Purchasing and Distribution
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12.B. Newcastle District Policy CHA-P1 - Purchasing Procedures
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12.C. Newcastle District Policy CHC - Bids and Quotations
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12.D. Newcastle District Policy CKAJ - School Security Surveillance Cameras
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12.E. Newcastle District Policy CKC - Safety Drills
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12.F. Newcastle District Policy CKC-R1 - Fire Drills Rules and Procedures
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12.G. Newcastle District Policy CKC-R2 Tornado Drills Rules and Procedures
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12.H. Newcastle District Policy DBCA - Standards of Performance
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12.I. Newcastle District Policy EFEA - Artificial Intelligence Systems and Tools Use in the School System
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13. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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13.A. FY24 ESY Contract Kristi Standifer, Speech Language Pathologist
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13.B. FY25 Kristi Standifer, Speech Pathologist Contract
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13.C. FY 25 CCOSA's District Level Services Program Agreement
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13.D. Chickasaw Nation Worksite MOU
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13.E. FY25 RTI Scheduler - Gammon Applications, LLC / NHS
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13.F. FY25 Tyler Garling, Occupational Therapist
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13.G. FY25 Carla Garling, Physical Therapist
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13.H. FY25 EDUSKILLS
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13.I. FY25 Hiland Dairy Foods
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13.J. FY25 US Foods
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13.K. FY25 Visual Senses, Nikki Keck
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13.L. FY25 Sylogist ED
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13.M. FY25 Clearwater Enterprises
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13.N. FY25 Angel, Johnston, Blasingame, P.C. Contract for Audit of Newcastle Public Schools 2023-2024 School Year
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13.O. FY25 Quality Choice Testing, LLC, Drug and Alcohol Testing Service Agreement
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13.P. FY25 Frontline Family Solutions
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13.Q. FY25 OSSBA Comprehensive Employment Service Agreement
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13.R. FY25 OKTLE/McRel Evalutation Tools
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14. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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14.A. General Fund 11 Encumbrances and Change Orders
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14.B. Building Fund 21 Encumbrances and Change Orders
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14.C. Bond Fund 32 Encumbrances and Change Orders
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14.D. Bond Fund 39 Encumbrances and Change Orders
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14.E. Monthly payroll and extra duty disbursement
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14.F. Purpose of Activity Fund Accounts
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14.G. Revenue Analysis-General Fund
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14.H. Revenue Expenditure Summary-Athletic
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14.I. Revenue-Expenditure Summary-Non Athletic
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14.J. Treasurer’s Report
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14.K. FY25 Temporary Appropriations
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14.L. Software printed signature for checks
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15. New Business
Discussion:
No new business.
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16. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and Schedule B pursuant to 25 O.S. Section 307 (B)(1)
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17. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Return to Open Session
Discussion:
Returned to Open Session at 8:37pm. Ms. Cathy Walker, Mr. Jeff Dingee, Mr. Darrin Abel and Ms. Tiffany Elcyzyn were in the executive session and no votes were taken.
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19. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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21. Adjournment
Discussion:
The meeting adjourned at 8:38pm by Ms. Tiffany Elcyzyn.
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