April 11, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Student athletes lead the flag salute.
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2. Call to Order and Roll Call of Members
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3. Oath of Office for Tiffany Elcyzyn
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Discussion:
Tiffany gave her Oath of Office to the Board
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4. Action to reorganize the Board Positions, Including Legislative Liaison and Newcastle Education Foundation Representative:
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Outstanding Service or Achievement Awards
Discussion:
Mr. Todd Goolsby, Athletic Director, reported on the success of the teams and individual awards as well as introduced students in attendance for the Girls Basketball Team, Boys Basketball Team, Wrestling Team and Swim Team.
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6. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Agenda of Regular Meeting of April 11, 2023
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6.B. Minutes of Special Meeting of March 21, 2023
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6.C. Minutes of Regular Meeting of March 7, 2023
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6.D. Revised Minutes of Special Meeting of February 16, 2023
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6.E. FY24 Newcastle Middle School Course Description
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6.F. Mr. Brandon Morgan, FFA Advisor, requests permission for an overnight trip taking approximately 21 students to the State FFA Convention held in Tulsa, Oklahoma from May 1st through May 3rd, 2023. They will be volunteering at the Regional Food Bank on May 1st.
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6.G. Mr. Brandon Morgan, FFA Advisor, requests permission for an overnight trip taking approximately 7 students to the State FFA Interscholastic Contest held in Stillwater, Oklahoma at Oklahoma State University on April 28th and 29th. Students will be participating in the Livestock Judging Contest.
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6.H. Newcastle Public Schools Mission Statement
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7. Public Input
Discussion:
No Public Input
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8. Discussion and possible action regarding the bond fund allocation in the amount of $1,121,510.00 for construction of the High School Gym HVAC project. Summary Estimate attached.
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Nabholz presented the information regarding the bond fund allocation
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9. Superintendent and Staff Updates:
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9.A. Todd Goolsby, Athletic Director, Newcastle Athletics Report
Discussion:
Mr. Todd Goolsby reported on the success and the status of the Spring Sports, Baseball; Slowpitch; Boys and Girls Golf; Girls and Boys Soccer; and Track. He also gave a report on Fall Sports discussing the Football; Fastpitch; Cross Country; Volleyball; Cheer and Pom programs.
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9.B. Ms. Kristi Ferguson, Assistant Superintendent, Transportation Fleet Report
Discussion:
Ms. Kristi Ferguson reported 17 current buses and delivered a plan on bus purchases and surpluses.
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9.C. Dr. Melonie Hau, Superintendent, Bond Update
Discussion:
Dr. Melonie Hau gave an update on the bond. They are meeting with Bond Committee and bringing Dr. Walker in to have her ready to go when she starts.
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10. Discussion and possible action regarding Newcastle Public School District Policy DL - Suicide Awareness, Training, and Prevention
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. MA+ Food Service Consultant Fee Proposal from Foodservice Design Professionals, LLC
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11.B. Professional Recyclers, Inc. agreement to purchase and sell used salvageable materials
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12. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. General Fund 11 Encumbrances and Change Orders
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12.B. Building Fund 21 Encumbrances and Change Orders
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12.C. Bond Fund 39 Encumbrances and Change Orders
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12.D. Monthly payroll and extra duty disbursement
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12.E. Purpose of Activity Fund Accounts
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12.F. Revenue Analysis-General Fund
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12.G. Revenue Expenditure Summary-Athletic
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12.H. Revenue-Expenditure Summary-Non Athletic
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12.I. Treasurer’s Report
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12.J. Booster Club Sanctioning for Newcastle Cross Country Booster Club
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12.K. Ms. Lynda Chmil is requesting on behalf of Stacey Wright, Senior Class Sponsor, to transfer the balance of $12.491.70 from various graduated senior class accounts: Class of 2020 #970/705 for $5,900.00; Class of 2021 #971/705 for $1,093.49; Class of 2022 #972/705 for $5,498.21; to the HS Principal's account for future senior class needs
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12.L. Payment of Staff Bonuses for FY23
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13. New Business
Discussion:
No new business.
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14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, attached Schedule B pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss the Contract for Dr. Walker, New Superintendent, pursuant to 25 O.S. Section 307 (B)(1) Proposed executive session to discuss the 22-23 Newcastle Association of Classroom Teachers Negotiated Agreement, pursuant to 25 O.S. Section 307 (B)(2) |
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15. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Return to Open Session
Discussion:
Returned to Open Session at 8:28pm. Dr. Melonie Hau, Mr. Jeff Dingee, Mr. Darrin Abel, Ms. Tiffany Elcyzyn, Ms. Valory Dalton and Mr. John Maker were in the executive session and no votes were taken.
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17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding the New Superintendent Contract for Dr. Cathy Walker
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action regarding the 22-23 Newcastle Association of Classroom Teachers Negotiated Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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21. Adjournment
Discussion:
The meeting adjourned at 8:32pm by Mr. John Maker.
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