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May 11, 2021 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Hau recognized Ms. Stacey Gray and Mr. Kevin Prewitt as retiring and gave them a plaque of appreciation for the service they have given to our students.
Chris McKenzie - recognized Ms. Jennifer Sanders, who introduced the MS Girls Track Western Conference Champions and  Discs State Runner-Up, Lyndon Evans; Mr. Thomas Pecore introduced the Soccer All State Players, Casey Porter, Parker Young, Noah Nance.
Ms. Beer - recognized Ms. Duncan who introduced her newly elected FCCLA District Officers Erica Hall and Jayce Sherman; and Judd Wilson introduced two of the Newcastle Archery Team members, who have excelled this year, Tanner Mayo and Savannah Tedford.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Mr. Darrin Abel and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of May 11, 2021
3.B. Minutes of Special Meeting of April 13, 2021
Attachments: (1)
3.C. Zach Hale and Kevin Sheets request permission to take the NHS Wrestling Team to an overnight trip to NEO Wrestling Camp on June 8-10, 2021. They are requesting the school provide the transportation and the students cover the cost of the camp and food.
Attachments: (1)
4. Public Input
Discussion:  Daniel Gober spoke on the bond vote.
5. Superintendent and Staff Updates:
Discussion:  Ms. Hau reported one student with COVID and seven students who were quarantined. She also reported on the City Council Meeting and her participation. Ms. Hau spoke on HB1775 and the diversity, equity, and inclusion training through the CSI plan.
6. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
6.A. Payne Education Center MOU
Attachments: (1)
6.B. Clearwater Enterprises
Attachments: (1)
6.C. Oklahoma Schools Insurance Group
Attachments: (1)
7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda with an amendment to 7L as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Darrin Abel.
No Action(s) have been added to this Agenda Item.
7.A. FY 21 General Fund 11 Encumbrances and Change Orders
7.B. FY 21 Building Fund 21 Encumbrances and Change Orders
7.C. FY 21 Bond Fund 39 Encumbrances and Change Orders
7.D. FY22 General Fund 11 Encumbrances
Attachments: (1)
7.E. FY22 Building Fund 21 Encumbrances
Attachments: (1)
7.F. Monthly payroll and extra duty disbursement
Attachments: (1)
7.G. Purpose of Activity Fund Accounts
Attachments: (1)
7.H. Revenue Analysis-General Fund
Attachments: (1)
7.I. Revenue Expenditure Summary-Athletic
Attachments: (1)
7.J. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
7.K. Treasurer’s Report
Attachments: (1)
7.L. COVID-19 PD Stipend
Attachments: (2)
7.M. Planning Period payment for Randall Robison
Attachments: (1)
8. Receive bids, consider, and award the District’s $5,650,000 General Obligation Building Bonds, Federally Taxable Series 2021, to the successful purchaser.
 
Action(s):
Motion to receive bids, consider, and award the District's $5,650,000 General Obligation Building Bonds, Federally Taxable Series 2021, to Robert W. Baird and Company, Inc. passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
9. Possible consideration and vote to approve a resolution providing for the issuance of the $5,650,000 General Obligation Building Bonds, Federally Taxable Series 2021, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.
 
Attachments: (1)
Action(s):
Motion to approve as written passed with a motion by Ms. Valory Dalton and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
10. New Business
Discussion:  No new business
11. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B, pursuant to 25 O.S. Section 307 (B)(1)
12. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:00pm passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
13. Return to Open Session
Discussion:  Returned to Open Session at 7:41pm. Dr. Hau, Mr. Abel, Ms. Elcyzyn, Ms. Dalton, Mr. Knowles, Mr. Maker were in executive session and no votes were taken
14. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B
Action(s):
Motion to approve Schedule A and B as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
15. Adjournment
Action(s):
Motion to adjourn at 7:42pm passed with a motion by Mr. Gary Knowles and a second by Mr. Darrin Abel.
No Action(s) have been added to this Agenda Item.
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