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March 9, 2021 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
  • Mr. Chris McKenzie, Athletic Director
  • Mr. Jeff Landes, CFO, COO
Discussion:  Mr. Chris McKenzie, Athletic Director, recognized achievements of the Newcastle H/S Athletic Teams: First , The High School Wrestling Team won the Academic State Champions for the 2020-2021 school year, and  had 4 members qualify for the State Wrestling Meet. Second, The High School Swim Team had two qualifiers for the State Swim Meet, Claire Bebout and Ashley Leader.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Mr. Gary Knowles and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of March 9, 2021
3.B. Minutes of Regular Meeting of February 9, 2021
Attachments: (1)
3.C. Minutes of Special Meeting of February 25, 2021
Attachments: (1)
3.D. Compensation for planning period - Chris Treu
3.E. Alisha Duncan, FCCLA teacher request an overnight trip to Stillwater for the FCCLA State Officer Meeting April 18-20
Attachments: (1)
3.F. FCCLA teacher, Alisha Duncan, request overnight trip to Oklahoma City for FCCLA Conference Rehearsal and State Officer Banquet March 31 to April 1
Attachments: (1)
4. Public Input
Discussion:  No public input
5. Superintendent and Staff Updates
  • Dr. Melonie Hau, Superintendent
6. Discussion and possible action regarding the Tri City Learning Academy Agreement.
Attachments: (1)
Action(s):
Motion to approve the Tri City Learning Academy Agreement passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
7.A. General Fund 11 Encumbrances and Change Orders
7.B. Building Fund 21 Encumbrances and Change Orders
7.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
7.D. Monthly payroll and extra duty disbursement
Attachments: (1)
7.E. Purpose of Activity Fund Accounts
7.F. Revenue Analysis-General Fund
Attachments: (1)
7.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
7.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
7.I. Treasurer’s Report
Attachments: (1)
8. New Business
Discussion:  No new business.
9. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B, pursuant to 25 O.S. Section 307 (B)(1)

Proposed executive session to discuss negotiations with Newcastle Association of Support Personnel, pursuant to 25 O.S. Section 307 (B)(2)
10. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 6:36 pm passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
11. Return to Open Session
Discussion:  Returned to Open Session at 8:27 pm. Jeff Dingee, Tiffany Elcyzyn, Valory Dalton, Gary Knowles, John Maker and Melonie Hau were in executive session and no votes were taken.
12. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action to approve the rehire list on attached Schedule B
Attachments: (1)
Action(s):
Motion to approve Schedule B as attached passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible action to approve the Newcastle Association of Support Personnel negotiations for the 2020-2021 school year
Attachments: (1)
Action(s):
Motion to approve the Newcastle Association of Support Personnel negotiations for the 2020-2021 school year passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
15. Adjournment
Action(s):
Motion to adjourn at 8:31 pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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