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February 9, 2021 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Recognized Teachers of the Year: ECC, Ms. April Williams; MS, Ms. Jessica Howsley; HS, Mr. Kevin Jones; Elem, Ms. Lauren Webb. 
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda with adding a statement regarding no Friday’s on item C passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of February 9, 2021
3.B. Minutes of Regular Meeting of January 12, 2021
Attachments: (1)
3.C. 2021-2022 Newcastle District School Calendar
Attachments: (1)
4. Presentation of the 2019-2020 Financial Audit by Steve Blasingame, CPA, of Angel Johnston and Blasingame
Attachments: (1)
5. Discussion and possible action to approve the 2019-2020 Financial Audit of Angel Johnston and Blasingame as presented.
Action(s):
Motion to approve the 2019-2020 Financial Audit of Angel, Johnston and Blasingame as presented passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
6. Public Input
Discussion:  No Public Input
7. Superintendent and Staff Updates:
Discussion:  Dr. Hau reported Covid numbers continue to decline. Ms. Scott reported on utilizing the CSI plan in the Elementary through focusing on career path education, intervention programs, and technology, as well as writing outside grants. Dr. Hau spoke about the Bond 2021 update and how they are moving forward. On the Legislative Session update Dr. Hau spoke on the transfer bill that is going before the Legislatures, as well as the school funding changes presented.
7.A. Dr. Melonie Hau 
  • COVID Update
  • CSI Update 
  • Bond 2021 Update
  • Legislative Session
8. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
8.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
8.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
8.C. Transportation Bond Fund 38
Attachments: (1)
8.D. Technology Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
8.E. Monthly payroll and extra duty disbursement
Attachments: (1)
8.F. Purpose of Activity Fund Accounts
Attachments: (1)
8.G. Revenue Analysis-General Fund
Attachments: (1)
8.H. Revenue Expenditure Summary-Athletic
Attachments: (1)
8.I. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
8.J. Treasurer’s Report
Attachments: (1)
9. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda A, B, C as written passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
9.A. NorthPoint Claim Services, LLC - Public Adjuster Services for potential roof insurance claims
Attachments: (1)
9.B. Virtual Learning Coordinator Agreement
Attachments: (1)
9.C. Multi-County Counseling Memorandum of Understanding
Attachments: (1)
10. New Business
Discussion:  No new business.
11. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and the renewal of Assistant Superintendent, Kristi Ferguson, and CFO/COO, Jeff Landes contracts, pursuant to 25 O.S. Section 307 (B)(1).

Proposed executive session to discuss negotiations with Newcastle Association of Classroom Teachers, pursuant to 25 O.S. Section 307 (B)(2).
12. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:14pm passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
13. Return to Open Session
Discussion:  Returned to Open Session at 7:57pm. Dr. Hau, Ms. Elcyzyn, Ms. Dalton and Mr. Knowles were in executive and no votes were taken.
14. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
15. Discussion and possible action on Assistant Superintendent, Kristi Ferguson and CFO/COO, Jeff Landes contract renewals
Action(s):
Motion to approve Assistant Superintendent, Kristi Ferguson and CFO/COO, Jeff Landes contract renewals. passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
16. Discussion and possible action to approve Newcastle Association of Classroom Teachers negotiated agreement for the FY21
Attachments: (1)
Action(s):
Motion to approve Newcastle Association of Classroom Teachers negotiated agreement for the FY21 passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
17. Adjournment
Action(s):
Motion to adjourn at 8:00pm passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
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