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January 12, 2021 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Dr. Hau recognized the Newcastle Board of Education for their outstanding service
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of December 8, 2020
3.B. Minutes of Special Meeting of November 16, 2020
Attachments: (1)
3.C. Minutes of Special Meeting of November 10, 2020
Attachments: (1)
3.D. NHS 2021-2022 Course Description
3.E. Surplus Technology Request
Attachments: (1)
3.F. Surplus Textbook Request
Attachments: (1)
3.G. FY21 Revised Calendar due to snow days
Attachments: (2)
4. Discussion and possible action regarding the approval of a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
Attachments: (1)
Action(s):
Motion to approve the Financial Advisory Service Agreement with BOK Financial Securities, Inc. passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
5. Vote to approve or not approve a Resolution authorizing the calling and holding of a special election to permit the issuance of General Obligation Bonds and setting forth the following.
A. Set amount of the bond issue
B. Set bond issue projects
C. Set date for bond election (April 6, 2021)
D. Set maturity limitation
E. Set interest rate limitation
F. Set polling places

 
Attachments: (1)
Action(s):
Motion to approve the Resolution authorizing the calling and holding of a special election to permit the issuance of General Obligation Bonds setting the amount, projects, date ( April 6, 2021), maturity limitation, interest rate limitation and polling places passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
6. Public Input
Discussion:  No Public Input
7. Superintendent and Staff Updates:
7.A. Ms. Kristi Ferguson, Community & Culture CSI Plan
Discussion:  Ms. Kristi Ferguson reported on The Community and Culture CSI Plan and its three objectives. 1. Increase Attendance, 2. Increase Quality Programs and 3. Strengthen school and community partnerships. 1) Attendance - increasing social media, sites making home visits and recognizing staff and students.  2) Programs - College and Careers, Conscious Discipline, My Best Me, HS Character Strong, tracking data on programs and researching new programs. 3) Strengthen school and community partnerships - Inventorying marketing items, working on CSI information in materials, tracking social media data and increasing FB posts. Dr Hau implemented a teacher leadership committee and working on parent and student committees.
7.B. Dr. Melonie Hau, Covid Update
Discussion:  Dr. Melonie Hau started with, "This district is all heart!" Teachers are putting the time and effort in to help kids. Covid numbers are higher than last week with 23 positive cases and 199 in quarantine for close contact. Her recommendation is to listen to Teachers and Staff before making any changes regarding our COVID protocols. Health Dept. sent out bullet guidelines after Gov. Stitt commented that students would not need to quarantine if mandatory masks were in place and proper protocols met. Quarantine mandated if protocols were not met and/or at an athletic event. 
8. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
8.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
8.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
8.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
8.D. Monthly payroll and extra duty disbursement
Attachments: (2)
8.E. Purpose of Activity Fund Accounts
Attachments: (1)
8.F. Revenue Analysis-General Fund
Attachments: (2)
8.G. Revenue Expenditure Summary-Athletic
Attachments: (2)
8.H. Revenue-Expenditure Summary-Non Athletic
8.I. Treasurer’s Report
Attachments: (2)
8.J. FY21 Budget by Function Code
Attachments: (1)
9. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
9.A. FY21 LGI Sponsorship Agreement
Attachments: (1)
9.B. Pioneer Long Distance contract renewal for 2.5Gbps Broadband Internet for the 2021-2022 School Year
Attachments: (1)
10. Discussion and possible action to revise Policy CD, School Activity Funds
Attachments: (2)
Action(s):
Motion to revise Newcastle District Policy CD, School Activity Funds passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action to revise Newcastle District Policy BH and BI
Attachments: (3)
Action(s):
Motion to approve revisions on Newcastle District Policy BH and BI passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
12. New Business
Discussion:  No new business.
13. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, and the renewal of Superintendent contract pursuant to 25 O.S. Section 307 (B)(1).
14. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 8:09pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
15. Return to Open Session
Discussion:  Returned to Open Session at 8:51pm. Mr. Knowles, Ms. Dalton, Ms. Elcyzyn, Mr. Dingee and Dr. Hau were in session and no votes were taken.
16. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
17. Discussion and possible action to appoint an Encumbrance Clerk and Assistant Encumbrance Clerk.
Action(s):
Motion to appoint Shasta Feurborn as encumbrance clerk and move Lynda Chmil, as assistant encumbrance clerk passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
18. Discussion and possible action on the renewal of Dr. Melonie Hau, Superintendent contract for the 2021-2022 school year.
Action(s):
Motion to approve the renewal of Dr. Melonie Hau, Superintendent Contract as written and presented to the board passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
19. Adjournment
Action(s):
Motion to adjourn at 8:57pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
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