January 12, 2021 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Call to Order and Roll Call of Members
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2. Outstanding Service or Achievement Awards
Discussion:
Dr. Hau recognized the Newcastle Board of Education for their outstanding service
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3. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Agenda of Regular Meeting of December 8, 2020
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3.B. Minutes of Special Meeting of November 16, 2020
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3.C. Minutes of Special Meeting of November 10, 2020
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3.D. NHS 2021-2022 Course Description
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3.E. Surplus Technology Request
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3.F. Surplus Textbook Request
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3.G. FY21 Revised Calendar due to snow days
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4. Discussion and possible action regarding the approval of a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Vote to approve or not approve a Resolution authorizing the calling and holding of a special election to permit the issuance of General Obligation Bonds and setting forth the following.
A. Set amount of the bond issue B. Set bond issue projects C. Set date for bond election (April 6, 2021) D. Set maturity limitation E. Set interest rate limitation F. Set polling places
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Public Input
Discussion:
No Public Input
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7. Superintendent and Staff Updates:
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7.A. Ms. Kristi Ferguson, Community & Culture CSI Plan
Discussion:
Ms. Kristi Ferguson reported on The Community and Culture CSI Plan and its three objectives. 1. Increase Attendance, 2. Increase Quality Programs and 3. Strengthen school and community partnerships. 1) Attendance - increasing social media, sites making home visits and recognizing staff and students. 2) Programs - College and Careers, Conscious Discipline, My Best Me, HS Character Strong, tracking data on programs and researching new programs. 3) Strengthen school and community partnerships - Inventorying marketing items, working on CSI information in materials, tracking social media data and increasing FB posts. Dr Hau implemented a teacher leadership committee and working on parent and student committees.
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7.B. Dr. Melonie Hau, Covid Update
Discussion:
Dr. Melonie Hau started with, "This district is all heart!" Teachers are putting the time and effort in to help kids. Covid numbers are higher than last week with 23 positive cases and 199 in quarantine for close contact. Her recommendation is to listen to Teachers and Staff before making any changes regarding our COVID protocols. Health Dept. sent out bullet guidelines after Gov. Stitt commented that students would not need to quarantine if mandatory masks were in place and proper protocols met. Quarantine mandated if protocols were not met and/or at an athletic event.
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8. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. General Fund 11 Encumbrances and Change Orders
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8.B. Building Fund 21 Encumbrances and Change Orders
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8.C. Bond Fund 39 Encumbrances and Change Orders
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8.D. Monthly payroll and extra duty disbursement
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8.E. Purpose of Activity Fund Accounts
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8.F. Revenue Analysis-General Fund
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8.G. Revenue Expenditure Summary-Athletic
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8.H. Revenue-Expenditure Summary-Non Athletic
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8.I. Treasurer’s Report
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8.J. FY21 Budget by Function Code
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9. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. FY21 LGI Sponsorship Agreement
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9.B. Pioneer Long Distance contract renewal for 2.5Gbps Broadband Internet for the 2021-2022 School Year
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10. Discussion and possible action to revise Policy CD, School Activity Funds
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action to revise Newcastle District Policy BH and BI
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. New Business
Discussion:
No new business.
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13. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, and the renewal of Superintendent contract pursuant to 25 O.S. Section 307 (B)(1).
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14. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Return to Open Session
Discussion:
Returned to Open Session at 8:51pm. Mr. Knowles, Ms. Dalton, Ms. Elcyzyn, Mr. Dingee and Dr. Hau were in session and no votes were taken.
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16. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action to appoint an Encumbrance Clerk and Assistant Encumbrance Clerk.
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action on the renewal of Dr. Melonie Hau, Superintendent contract for the 2021-2022 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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