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November 10, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Nikki Gayler introduced her assistant Kelsey Corbin and the Cross Country Girls and Boys Teams, Both teams were in the top ten at the state meet.
Ms. Jennifer Rosenbloom reported that on the ice day she had several teachers step up and help load students in the bad weather and had parents write in and send gifts of appreciation. Justin Scott of the ECC was nominated and received the Teacher of the Month with a $1,000 from Channel 5. She also recognized Ms. Moore for always stepping up and making a difference for teachers, students and staff, with a kind word or going the extra mile and  April Williams for helping out continuously with training and extra efforts for her children and co-workers by taking the lead and always delivering encouragement to everyone.
Mr. Knowles wanted to recognize the OSSBA as they were recognized nationally for their efforts in education.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Special Meeting of November 10, 2020
3.B. Minutes of Special Meeting of October 28, 2020
Attachments: (1)
3.C. Minutes of Special Meeting of October 13, 2020
Attachments: (1)
3.D. Adjunct Bryce Nelson for one section of Physical Education/Strength and Conditioning
3.E. Newcastle School Board Regular Meeting Dates for 2021
Attachments: (1)
4. Discussion and possible action on approval of contingency fee agreement with Frantz Law Group, APLC to participate in School District Vaping Litigation
Attachments: (1)
Action(s):
Motion to approve the contingency fee agreement with Frantz Law Group, APLC to participate in School District Vaping Litigation. passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
5. Public Input
Discussion:  No Public Input.
6. Superintendent and Staff Updates:
6.A. CSI Update, Newcastle Middle School - John Harris and Jeremy Reynolds
Discussion:  Mr. Harris introduced 3 teachers that have excelled to make the MS so successful, and the various ways they are working through the CSI Plan. Beginning with Ms. Crossley reporting the NMS received OETT technology grant which has aided in implementing the CSI plan and how this is happening. Second, Ms Mandi Hahn, Instructional Coach, reported on professional development, and other ways she is developing plans to help work on the CSI goals. Thirdly, Kody Franklin spoke on how the MS is implementing a social/emotional plan for students by working with the Hope Center at OU and following the CSI Plan. Beginning the second semester all 6 grade students will be going through an overall wellness program.
6.B. Superintendent Covid Update
Discussion:  Ms. Hau reported on COVID-19. Through assessments the sites have reported below grade level for students and are currently working on an assessment tool to help teachers close the gaps. Ms. Hau is working with other Superintendents to have conversations with the government officials on a different way to quarantine students that would not impede their educational progress.
7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
7.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
7.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
7.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
7.D. Monthly payroll and extra duty disbursement
Attachments: (1)
7.E. Purpose of Activity Fund Accounts
Attachments: (1)
7.F. Revenue Analysis-General Fund
Attachments: (1)
7.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
7.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
7.I. Treasurer’s Report
Attachments: (1)
8. Discussion and possible action to approve the Booster Club attached sanctioning list
Attachments: (1)
Action(s):
Motion to approve sanctioning the Newcastle Wrestling Booster Club passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
9. Discussion and possible action regarding Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
9.A. Chickasaw Worksite MOU
Attachments: (2)
10. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1).
11. Vote to convene or not to convene in executive session
Action(s):
Motion to not convene in Executive Session at 7:32pm passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
12. Return to Open Session
Discussion:  Did not convene in Executive Session
13. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A.
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
14. Adjournment
Action(s):
Motion to adjourn at 7:37pm passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
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