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October 13, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Ms. True brought her yearbook students to present a yearbook to the board. They received a perfection award for meeting all deadlines for their book named "From Start to Finish".
3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve the consent agenda with changing the dates of 3E to October 26th and 27th passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Special Meeting of October 13, 2020
3.B. Minutes of Special Meeting of September 15, 2020
Attachments: (1)
3.C. FY21 Title I Plans for Early Childhood, Elementary, and Middle School
Attachments: (3)
3.D. FY21 Teacher Mentor List
Attachments: (1)
3.E. FCCLA Sponsor, Alicia Duncan, request permission to take 1 student, a State Officer, to Stillwater for a two day Executive Meeting on October 19 and 20th for planning of the FCCLA State Convention. They would be staying one night.
Attachments: (1)
3.F. Approval to pay Melissa Rippy and Kevin Jones for their planning period for the remainder of the year to provide high school tutoring services.
4. Public Input
Discussion:  No Public Input
5. Superintendent and Staff Updates:
5.A. Ms. Jennifer Beer, High School Principal - Present College Remediation Data and Graduation Cohort Data
Discussion:  Ms. Beer shared the news that Newcastle High School won a 2020 College Success Award from GreatSchools.org, only 21 percent of total eligible schools across 29 states were awarded. The winning high schools were identified based on school-level college preparation and postsecondary data which was collected and shared by their states. This data tells them whether students are prepared for college, enroll in college, are ready for college-level coursework when they get there, and/or persist on to their second year. 

She also presented the Oklahoma State Regents Data on college remediation, as well as the Graduation Cohort Report formerly the drop out report.
5.B. Ms. Kashia Mathis - Update on Newcastle Virtual Learning
Attachments: (1)
Discussion:  Ms. Mathis reported on Drive Academy, as well as Virtual Learning.
5.C. Ms. Stacey Gray, Special Education Director - Present Special Ed Report
Attachments: (1)
Discussion:  Ms. Stacey Gray reported on the Annual Differentiated Monitoring Report from January 1, 2020 - March 1, 2020 from the State Department. Mr. Maker would like comparison data regarding other districts as a way to show the legislatures how the lack of funding and support leads to setting schools up for failure.
5.D. Jeff Landes, CFO and Adam Hull, High School Assistant Principal - CSI Report on Facilities and Resources
Discussion:  Jeff Landes reported he is in the process of analyzing the facilities and the repair or update needs with Mr. Jones and Mr. McKenzie. He and Ms. Hau are visiting with architects. Adam Hull and his group conducted a survey on technology. They have started their research on the needs and direction of technology for the district.
5.E. Ms. Melonie Hau, Superintendent - COVID 19 Update
Discussion:  Ms. Hau reported 6 cases and 40 quarantined. The city has reported 48 cases. The Chamber donated 500 masks.
6. Discussion and possible action on the 2021 Annual Election Resolution
Attachments: (1)
Action(s):
Motion to approve the 2020-2021 Annual Election Resolution passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
7.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
7.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
7.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
7.D. Monthly payroll and extra duty disbursement
Attachments: (1)
7.E. Purpose of Activity Fund Accounts
Attachments: (1)
7.F. Revenue Analysis-General Fund
Attachments: (1)
7.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
7.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
7.I. Treasurer’s Report
Attachments: (1)
7.J. Transfer of Elementary Activity Funds
Attachments: (1)
8. Discussion and possible action to approve booster clubs for sanctioning
Attachments: (1)
Action(s):
Motion to approve the Newcastle Booster Clubs listed as attached passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
9. Discussion and possible action regarding Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda A & B as listed passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
9.A. RSP & Associates - Update on Demographics Study
Attachments: (1)
9.B. FY21 MidCon Data Shredding Contract
Attachments: (1)
10. New Business
Discussion:  No new business
11. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A pursuant to 25 O.S. Section 307 (B)(1).
12. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:36pm passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
13. Return to Open Session
Discussion:  Returned to Open Session at 7:57.    Jeff Dingee, Tiffany Elcyzyn, Valory Dalton, Gary Knowles, John Maker and Melonie Hau were in executive session and no votes were taken.
14. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A,
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Mr. Gary Knowles and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
15. Adjournment
Action(s):
Motion to adjourn at 7:59 passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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