October 13, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting
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1. Call to Order and Roll Call of Members
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2. Outstanding Service or Achievement Awards
Discussion:
Ms. True brought her yearbook students to present a yearbook to the board. They received a perfection award for meeting all deadlines for their book named "From Start to Finish".
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3. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Agenda of Special Meeting of October 13, 2020
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3.B. Minutes of Special Meeting of September 15, 2020
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3.C. FY21 Title I Plans for Early Childhood, Elementary, and Middle School
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3.D. FY21 Teacher Mentor List
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3.E. FCCLA Sponsor, Alicia Duncan, request permission to take 1 student, a State Officer, to Stillwater for a two day Executive Meeting on October 19 and 20th for planning of the FCCLA State Convention. They would be staying one night.
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3.F. Approval to pay Melissa Rippy and Kevin Jones for their planning period for the remainder of the year to provide high school tutoring services.
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4. Public Input
Discussion:
No Public Input
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5. Superintendent and Staff Updates:
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5.A. Ms. Jennifer Beer, High School Principal - Present College Remediation Data and Graduation Cohort Data
Discussion:
Ms. Beer shared the news that Newcastle High School won a 2020 College Success Award from GreatSchools.org, only 21 percent of total eligible schools across 29 states were awarded. The winning high schools were identified based on school-level college preparation and postsecondary data which was collected and shared by their states. This data tells them whether students are prepared for college, enroll in college, are ready for college-level coursework when they get there, and/or persist on to their second year.
She also presented the Oklahoma State Regents Data on college remediation, as well as the Graduation Cohort Report formerly the drop out report. |
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5.B. Ms. Kashia Mathis - Update on Newcastle Virtual Learning
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Discussion:
Ms. Mathis reported on Drive Academy, as well as Virtual Learning.
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5.C. Ms. Stacey Gray, Special Education Director - Present Special Ed Report
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Discussion:
Ms. Stacey Gray reported on the Annual Differentiated Monitoring Report from January 1, 2020 - March 1, 2020 from the State Department. Mr. Maker would like comparison data regarding other districts as a way to show the legislatures how the lack of funding and support leads to setting schools up for failure.
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5.D. Jeff Landes, CFO and Adam Hull, High School Assistant Principal - CSI Report on Facilities and Resources
Discussion:
Jeff Landes reported he is in the process of analyzing the facilities and the repair or update needs with Mr. Jones and Mr. McKenzie. He and Ms. Hau are visiting with architects. Adam Hull and his group conducted a survey on technology. They have started their research on the needs and direction of technology for the district.
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5.E. Ms. Melonie Hau, Superintendent - COVID 19 Update
Discussion:
Ms. Hau reported 6 cases and 40 quarantined. The city has reported 48 cases. The Chamber donated 500 masks.
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6. Discussion and possible action on the 2021 Annual Election Resolution
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. General Fund 11 Encumbrances and Change Orders
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7.B. Building Fund 21 Encumbrances and Change Orders
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7.C. Bond Fund 39 Encumbrances and Change Orders
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7.D. Monthly payroll and extra duty disbursement
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7.E. Purpose of Activity Fund Accounts
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7.F. Revenue Analysis-General Fund
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7.G. Revenue Expenditure Summary-Athletic
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7.H. Revenue-Expenditure Summary-Non Athletic
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7.I. Treasurer’s Report
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7.J. Transfer of Elementary Activity Funds
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8. Discussion and possible action to approve booster clubs for sanctioning
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. RSP & Associates - Update on Demographics Study
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9.B. FY21 MidCon Data Shredding Contract
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10. New Business
Discussion:
No new business
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11. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A pursuant to 25 O.S. Section 307 (B)(1).
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12. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Return to Open Session
Discussion:
Returned to Open Session at 7:57. Jeff Dingee, Tiffany Elcyzyn, Valory Dalton, Gary Knowles, John Maker and Melonie Hau were in executive session and no votes were taken.
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14. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A,
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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