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September 15, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Recognized Jeff Dingee for his service to our country as he will be leaving and stationed in Atlanta, Georgia until December.
3. College & Career/ICAP Report
Discussion:  Cassie Rainbolt reported on the College and Career Readiness program and upcoming events.
4. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda items A-E passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
4.A. Agenda of Special Meeting of September 15, 2020
4.B. Minutes of Special Meeting of August 11, 2020
Attachments: (1)
4.C. Resolution to Transcript Math, Science and Technology Classes Taught at Mid-America Technology Center
4.D. Adjunct Mike Crossley for three sections of World History at the High School
4.E. Newcastle Statutory Waiver/Deregulation Application for Alternative Education
Attachments: (1)
5. Public Input
Discussion:  Mr. Brumley praised the district and Ms. Hau for how they had handled this COVID situation and thanked everyone for their efforts.
6. Superintendent and Staff Updates:
  • COVID
  • Continuous Strategic Plan
  • Athletics
Discussion:  Ms. Hau thanked Mr. Brumley for his support.
COVID- She reported the school has received information on more COVID cases and the district continues to follow State Health Department guidelines.
Continuous Strategic Plan is moving forward and going well despite COVID.
Athletics- Mr. McKenzie gave the logistics of making sure the stadium was marked for the safety protocols and commented it was nice to have some sense of normalcy. He also reported that he and his staff have begun discussions on how to safely start winter sports. Ms. Hau talked to the board regarding drafting a resolution to OSSBA regarding COVID guidelines.
Ms. Hau announced Focus Federal Credit Union donated $5,000.00 and the Smoothie Lounge in Newcastle donated over 200 all N facemasks.
7. Discussion and possible action regarding Board Policy EE-O
Attachments: (2)
Action(s):
Motion to approve Board Policy EE-O passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
8. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda passed with a motion by Mr. Gary Knowles and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
8.A. FY20 Fund 11 Final Change Orders
Attachments: (1)
8.B. FY20 Fund 21 Final Change Orders
Attachments: (1)
8.C. FY20 Fund 39 Final Change Orders
Attachments: (1)
8.D. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
8.E. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
8.F. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
8.G. Monthly Payroll and Extra Duty Disbursement
Attachments: (1)
8.H. Purpose of Activity Fund Accounts
Attachments: (1)
8.I. Revenue Analysis-General Fund
Attachments: (1)
8.J. Revenue Expenditure Summary-Athletic
Attachments: (1)
8.K. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
8.L. Treasurer’s Report
Attachments: (1)
9. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda items A-E as written passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
9.A. FY21 Bison Creek Contract
Attachments: (1)
9.B. FY21 CareerTech Secondary Contract 
Attachments: (1)
9.C. FY21 University of Oklahoma, University Outreach/College of Continuing Education's National Center for Disability Education and Training, Pre-Employment Transition Services Coordination Collaborative Agreement
Attachments: (1)
9.D. HealthCorps, Inc. Living Lab Program MOU
Attachments: (1)
9.E. Rhonda Riddle Psychometrist Testing Contract
Attachments: (1)
10. Discussion and possible action to approve the FY21 Estimate of Needs and FY20 Financial Statement
Attachments: (2)
Action(s):
Motion to approve the FY21 Estimate of Needs and FY20 Financial Statement passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
11. New Business
Discussion:  No New Business
12. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A; FY21 Administrator Salary Index; FY21 Academic Extra Duty Assignments, Stipends & Expenditures; and FY21 Athletic Coaching Assignments & Expenditures pursuant to 25 O.S. Section 307 (B)(1).
13. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:28pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
Discussion:  Ms. Tiffany Elcyzyn left meeting at 7:28pm.
14. Return to Open Session
Discussion:  Returned to Open Session at 8:16pm. Ms. Hau, Gary Knowles, Valory Dalton, Jeff Dingee, and John Maker were in executive session and no votes were taken.
15. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, FY21 Administrator Salary Index, FY21 Academic Extra Duty Assignments, Stipends & Expenditures, and FY21 Athletic Coaching Assignments & Expenditures.
Action(s):
Motion to approve Schedule A, FY21 Administrator Salary Index, FY21 Academic Extra Duty Assignments, Stipends & Expenditures, and FT21 Athletic Coaching Assignments & Expenditures. passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
16. Adjournment
Action(s):
Motion to adjourn at 8:18pm passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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