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August 11, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Ferguson recognized Ms. Kathy Black, Mr. Charley Dunn, Ms. Rhonda Riddle and Ms. Sharon Tompkins to thank them for their dedicated service to our district and wished them well upon retirement.
Ms. Beer recognized Ashlyn Barney, Madison Reed, and Keldon Roberts, NHS student leaders. They organized the NHS Racer Rev Up event with little direction from Administrators.  Along with Racer Rev Up they helped with Link Crew for freshman designing T-shirts and helping with decorations.
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3. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of August 11, 2020
3.B. Minutes of Special Meeting of July 28, 2020
Attachments: (1)
3.C. Newcastle Virtual Learning Elementary Handbook
Attachments: (1)
3.D. Newcastle Virtual Learning Secondary Handbook
Attachments: (1)
4. Public Input
Discussion:  Chris Treu spoke on behalf of the High School and Middle School Staff requesting masks be required for students as well as the teachers.
5. Superintendent and Staff Updates:
  • COVID-19 Update
6. Board Reports
7. Discussion and possible action to modify language of Ready, Set, Go! Plan
Action(s):
Motion to modify Ready Set Go plan to mandate masks for Grades 6 through 12 and to allow Ms. Hau to make the decision to mandate masks for Elementary and/or ECC as well if she feels the need arise passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
8. Discussion and possible action regarding 1080 hours instead of 180 days for the 2020-2021 school calendar
Action(s):
Motion to approve 1080 hours instead of 180 days for the FY21 Calendar passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
9. Discussion and possible action regarding District Policy EL-R2 - Online Instruction
Attachments: (1)
Action(s):
Motion to approve Revised EL-R2 as amended and attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
10. Discussion and possible action regarding District Policy EC - Attendance
Attachments: (1)
Action(s):
Motion to approve District Policy EC as revised passed with a motion by Ms. Valory Dalton and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action regarding Contract Consent Agenda
Action(s):
Motion to approve Contract Consent Agenda A-C passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
11.A. FY21 Quality Care Labs, CCHS Dot Drug Testing Contract
Attachments: (1)
11.B. FY21 Engineered Systems and Energy Solutions, Inc, ES2 Contract 
Attachments: (1)
11.C. FY21 ImageNet Copier Service Agreement
Attachments: (1)
12. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda items A thorough R passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
12.A. FY20 General Fund 11 Encumbrances and Change Orders
Attachments: (1)
12.B. FY20 Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
12.C. FY20 Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
12.D. FY20 Revenue Analysis-General Fund
Attachments: (1)
12.E. FY20 Revenue-Expenditure Summary-Athletic
Attachments: (1)
12.F. FY20 Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
12.G. FY20 Treasurer’s Report
Attachments: (1)
12.H. FY21 General Fund 11 Encumbrances and Change Orders
Attachments: (1)
12.I. FY21 Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
12.J. FY21 Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
12.K. FY21 Revenue Analysis - General Fund
Attachments: (1)
12.L. FY21 Revenue-Expenditure Summary-Athletic
Attachments: (1)
12.M. FY21 Revenue-Expenditure Summary-Non-Athletic
Attachments: (1)
12.N. FY21 July Treasurer's Report
Attachments: (1)
12.O. FY21 Monthly payroll and extra duty disbursement
Attachments: (1)
12.P. FY21 Purpose of Activity Fund Accounts
Attachments: (1)
12.Q. Activity Fund Sub Account Changes
Attachments: (1)
12.R. Show Choir Activity Fund Transfer Request
Attachments: (1)
13. Discussion and possible action to approve Booster Clubs for Sanctioning
Action(s):
Motion to approve Booster Club Sanctioning for Newcastle PTO, Football, Volleyball and Fastpitch for the 20-21 school year passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible action regarding attached Schedule B Emergency Transfers
Attachments: (1)
Action(s):
Motion to approve Emergency Transfers as recommended on attached Schedule B with 1-15 approved and 1-4 denied passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
15. New Business
Action(s):
Motion to approve and move Supplemental Staffing Agreement into the approved Contract Consent Agenda passed with a motion by Mr. Gary Knowles and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
Discussion:  New Business: Supplemental Staffing Agreement for the FY21 from Specialty Care Medical/Pediatrics, Inc.
16. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A pursuant to 25 O.S. Section 307 (B)(1).
17. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:34pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
18. Return to Open Session
Discussion:  Returned to Open Session at 8:06 pm. Tiffany Elcyzyn, Jeff Dingee, Valory Dalton, Gary Knowles, John Maker and Melonie Hau were in executive session and no votes were taken.
19. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A,
Action(s):
Motion to approve Schedule A as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
20. Adjournment
Action(s):
Motion to adjourn at 8:07 pm passed with a motion by Mr. Gary Knowles and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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