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July 28, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Oath of Office - John Maker
Attachments: (1)
Discussion:  Oath given by President, Gary Knowles.
3. Action to reorganize the Board Positions, Including Legislative Liaison and NEF Representative:
  • President
  • Vice-President
  • Clerk
  • Deputy Clerk
  • Member
  • Legislative Liaison
  • NEF Representative
Action(s):
Motion to approve nominations as follows: President - John Maker Vice-President - Gary Knowles Clerk - Valory Dalton Deputy Clerk - Tiffany Elcyzyn Member - Jeff Dingee Legislative Liaison - Tiffany Elcyzyn NEF Representative - Gary Knowles passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
4. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
4.A. Agenda of Regular Meeting of July 28, 2020
4.B. Minutes of Regular Meeting of June 30, 2020
Attachments: (1)
4.C. Newcastle Public School Substitute Handbook
Attachments: (1)
5. Public Input
Discussion:  No public input
6. Superintendent and Staff Updates:  Ready, Set, Go! Plan and proposed updates
Discussion:  Ms. Hau went over changes in the Ready, Set, Go Plan. As the Board asked questions regarding plan changes the Principals, Certified and Staff Representatives, and Athletic Director responded, along with Ms Hau.
7. Board Reports
Discussion:  Mr. Knowles spoke regarding how much has happened in the last year, from a great audit, to strategic plan, to the transparency and communication that Ms. Hau and her staff makes everyday. 
8. Discussion and possible action regarding Modification to Ready, Set, Go Plan
Action(s):
Motion to approve the recommended changes to the Ready, Set, Go Plan as listed by Ms. Hau passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
Discussion:  Ms Hau made the following Ready, Set, Go Plan change recommendation:
9. Discussion and possible action regarding Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
9.A. FY21 Buy Board Contract
Attachments: (1)
9.B. FY21 First National Bank and Trust Cash Management Agreement
Attachments: (1)
9.C. FY21 Hiland Milk Contract
Attachments: (1)
9.D. FY21 Kone Elevator Service Contract
Attachments: (1)
9.E. FY21 OSSBA Employment Services Agreement
Attachments: (1)
9.F. FY21 US Foods Campus Smart Agreement
Attachments: (1)
9.G. FY21 Zenith Workers Comp Insurance
Attachments: (1)
9.H. FY21 Newcastle RacerCard Contract
Attachments: (1)
10. Discussion and possible action regarding Extra Duty Payroll
Attachments: (1)
Action(s):
Motion to approve Extra Duty Payroll passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action regarding Purpose of Activity Accounts
Action(s):
Motion to approve the Purpose of Activity Fund Accounts passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action to approve the 2020-2021 appointments: 
  • Activity Fund Custodian: Jimmie Holman
  • Child Nutrition, Authorized Representative: Jeff Landes
  • Encumbrance Clerk: Lynda Chmil
  • Federal Programs, Authorized Representative: Kristi Ferguson
  • Federal Program signers: Kristi Ferguson and Jeff Landes
  • Minutes Clerk: Darla Allen
  • Minutes Clerk, Deputy: Jimmie Holman
  • Purchasing Agents: Melonie Hau; Jeff Landes up to and including $5,000.00
  • Title VI (Indian Education) Coordinator: Kristi Ferguson
  • Title IX, Co-Coordinator: Chris McKenzie
  • Title IX, Co-Coordinator: Stacey Gray
  • Treasurer: Jeff Landes
  • Treasurer, Assistant: Jimmie Holman
Action(s):
Motion to approve the FY21 appointments as written passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action regarding Newcastle School District Policy EL-R2 Virtual Policy
Attachments: (1)
Action(s):
Motion to approve District Policy EL-R2 Virtual Policy as written passed with a motion by Mr. Jeff Dingee and a second by Mr. Gary Knowles.
No Action(s) have been added to this Agenda Item.
14. Discussion and possible action regarding Emergency Transfers.
Attachments: (1)
Action(s):
Motion regarding Emergency Transfers: Approved 1-32, Deny 33-51 as listed passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
15. New Business
Discussion:  No new Business
16. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A; and to discuss superintendent's evaluation; pursuant to 25 O.S. Section 307 (B)(1)
17. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 8:20pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
18. Return to Open Session
Discussion:  Returned to Open Session at 9:20pm. Melonie Hau, Tiffany Elcyzyn, Jeff Dingee, Gary Knowles and John Maker were in Executive Session and no votes were taken.
19. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A,
Attachments: (1)
Action(s):
Motion to approve Schedule A as attached passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
20. Adjournment
Action(s):
Motion to adjourn at 9:24pm passed with a motion by Mr. Gary Knowles and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
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