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June 30, 2020 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Discussion and possible action on the Consent Agenda:
Action(s):
Motion to approve consent agenda with correction of 2B and 2D as listed, passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
2.A. Agenda of Regular Meeting of June 30, 2020
2.B. Minutes of Special Meeting of June 17, 2020
Attachments: (1)
Discussion:  Ms. Dalton was in attendance physically.
2.C. Minutes of Regular Meeting of June 9, 2020
Attachments: (1)
2.D. Newcastle High School 2020-2021 Handbook
Attachments: (1)
Discussion:  Graduation date has changed to May 17, 2021.
3. Public Input
Discussion:  No Public Input.
4. Superintendent and Staff Updates:
Discussion:  Ms. Hau presented the Ready, Set, Go Plan, as well as the possible calendar revisions.
5. Board Reports
Discussion:  Mr. Dingee's unit is being called up this fall and he wanted to let the board know. The board congratulated Ms. Hau on one year and very proud of her work, leadership and transparency, along with her team members.
6. Discussion and possible action regarding return to school plan
Attachments: (1)
Action(s):
Motion to approve the Ready Set Go Plan, subject to change as needed passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
7. Discussion and possible action regarding the revised FY21 Newcastle School Calendar
Attachments: (1)
Action(s):
Motion to approve the Revised FY21 School Calendar passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
8. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Motion to approve the Financial Consent Agenda 8A-8G passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
8.A. FY 20 General Fund 11 Encumbrances and Change Orders
Attachments: (2)
8.B. FY21 General Fund 11 Encumbrances and Change Orders
Attachments: (1)
8.C. FY 20 Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
8.D. FY21 Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
8.E. FY21 Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
8.F. Monthly payroll and extra duty disbursement
Attachments: (1)
8.G. Purpose of Activity Fund Accounts
Attachments: (1)
9. Discussion and possible action regarding the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda 9A-9F as exhibited passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
9.A. FY21 Red Road Counseling MOU
Attachments: (1)
9.B. FY21 Nikki Keck - Vision Services
Attachments: (1)
9.C. FY21 MAS Data Services Agreement
Attachments: (1)
9.D. FY21 OSIG Resolution
Attachments: (1)
9.E. FY21 Frontline Family Solutions Memorandum of Understanding
Attachments: (1)
9.F. FY21 School Resource Officer Mutual Cooperation Agreement
Attachments: (1)
10. Discussion and possible action to approve FY21 contract with OSIG for Property & Liability coverage with change in deductibles.
Attachments: (2)
Action(s):
Motion to approve FY21 contract with OSIG for Property & Liability coverage with change in deductibles passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action to hire Rosenstein, Fist and Ringold as the District's Legal Counsel
Action(s):
Motion to hire Rosenstein, Fist and Ringold as the District's Legal Counsel passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action regarding Newcastle District Policy BC
Attachments: (1)
Action(s):
Motion to approve revision of Newcastle District Policy BC passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
13. New Business
Discussion:  No new business
14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A and Schedule B; pursuant to 25 O.S. Section 307 (B)(1).
15. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 7:28pm passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
16. Return to Open Session.
Discussion:  Returned to Open Session at 8:02pm. Gary Knowles, Valory Dalton, Jeff Dingee, Tiffany Elcyzyn and Melonie Hau were in attendance and no votes were taken.
17. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B.
Action(s):
Motion to approve Schedule A and Schedule B as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
18. Adjournment
Action(s):
Motion to adjourn at 8:04pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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