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June 9, 2020 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Hau recognized the CSI Plan Team members that were present and thanked all members for their hard work. Mr. Knowles also reiterated his appreciation along with how proud he was to have a plan moving forward.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Action to approve consent agenda passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of June 9, 2020
3.B. Minutes of Special Meeting of May 12, 2020.
Attachments: (1)
3.C. Newcastle Early Childhood and Elementary 2020-2021 Handbook
Attachments: (2)
3.D. Newcastle Middle School 2020-2021 Handbook
Attachments: (2)
Discussion:  Discussion of no longer collecting Activity Fees, as written in the Middle School Handbook and will be in the High School Handbook when it is completed. Handbook attendance changes are written flexible for COVID-19. Board requested oversight for attendance, work, and accountability. Ms. Hau reported learning would be at the center of importance with the oversight.
4. Public Input
Discussion:  No Public Input
5. Discussion and possible action regarding Newcastle's Continuous School Improvement Strategic Plan
Action(s):
Motion to approve and adopt the new CSI plan as presented passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
Discussion:  Ms. Stephanie Hyder, OSSBA, reviewed the CSI plan and how it was achieved. Sharon Dean, OSSBA, explained the book and that it has specifics with objectives, initiatives, goals and rationals with a timeline. The Board should expect monthly reports on accountability realizing this plan is flexible along the way.
Ms. Hau was very proud of the stakeholders and their concern to meet the needs of ALL students, valuing them regardless of race, ethnicity, gender or sexuality and meeting their needs.
 
6. Superintendent and Staff Updates:
6.A. Cafeteria Summary - Meals served during Closure
Attachments: (1)
Discussion:  Mr. Landes reported on the Newcastle COVID-19 response to feeding the children. As other districts were having difficulty getting workers Newcastle employees were willing and wanting to serve. They had 63 volunteers along with all the cafeteria workers. Several child nutrition employees volunteered to do all they could and went the extra mile.
6.B. Parent & Teacher Distance Learning Survey Results
Discussion:  Ms. Ferguson reported on the community  survey regarding distance learning and how well it went. There will be another survey out in July.
7. Board Reports
Discussion:  The Board recognized the hard work the district has done, from the Child Nutrition Crews, Custodians, Teachers, and IT. They wanted to thank them all for their efforts and the administration staff for their guidance. They also recognized Mackenzie Wagner being named Gatorade Player of the Year.

Mr. Knowles would like for organizations using our facilities to be required to have background checks and behave in a manner that the school would require of its staff.
Ms. Hau would like to align with organizations that have the same values and that conduct themselves, and hold themselves accountable.
 
8. Discussion and possible action regarding Before, After School and Friday Programs for our students and parents.
Action(s):
Motion to approve Newcastle Kid Zone, a district run Before, After & Friday school daycare program. passed with a motion by Mr. John Maker and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
Discussion:  Ms. Hau reported on the district taking on the Before, After & Friday Care and calling it Newcastle Kid Zone. 
9. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Action to approve the Financial Consent Agenda A thru I passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
9.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
9.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
9.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
9.D. Monthly payroll and extra duty disbursement
Attachments: (1)
9.E. Revenue Analysis-General Fund
Attachments: (1)
9.F. Revenue Expenditure Summary-Athletic
Attachments: (1)
9.G. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
9.H. Treasurer’s Report
Attachments: (1)
9.I. Request for Transfer of Activity Funds
Attachments: (1)
10. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated March 22, 2010 between the District and Newcastle Educational Facilities Authority for the fiscal year ending July 30, 2021 as required under the provisions of the agreement.
Action(s):
Motion to approve the renewal of the Sublease Agreement dated March 22, 2010 as read passed with a motion by Mr. Jeff Dingee and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
11. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated April 1, 2010 between the District and Newcastle Educational Facilities Authority for the fiscal year ending June 30, 2021 as required under the provisions of the agreement.
Action(s):
Motion to approve the renewal of the Sublease Agreement dated April 1, 2010 as read passed with a motion by Mr. Jeff Dingee and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action on the Contract Consent Agenda
Action(s):
Motion to approve the Contract Consent Agenda passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
12.A. BSN Sports Rewards/Nike ASD Agreement
Attachments: (1)
12.B. Clearwater Natural Gas Agreement
Attachments: (1)
12.C. Delta Head Start Memorandum
Attachments: (1)
12.D. Employee Evaluation Systems (OKTLE)
Attachments: (1)
12.E. Municipal Accounting (Wengage)
Attachments: (1)
12.F. Norman Regional Health System Sports Medicine and Athletic Training Services Subscription Agreement
Attachments: (1)
12.G. Occupational Therapist Contract - Tyler Garling
Attachments: (1)
12.H. OSSBA Membership
Attachments: (1)
12.I. OSSBA Policy Service
Attachments: (1)
12.J. Physical Therapist Contract (Carla Garling)
Attachments: (1)
12.K. Title III Consortium 2020-2021 Cooperative Agreement
Attachments: (1)
13. New Business
Discussion:  No new business
14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B, pursuant to 25 O.S. Section 307 (B)(1);
Proposed executive session to discuss negotiations with Newcastle Association of Support Personnel, pursuant to 25 O.S. Section 307 (B)(2).
15. Vote to convene or not to convene in executive session
Action(s):
Motion to convene in Executive Session at 8:19pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
16. Return to Open Session.
Discussion:  Returned to Open Session at 9:19pm. Tiffany Elcyzyn, Jeff Dingee, Valory Dalton, John Maker, Gary Knowles, and Melonie Hau were in executive session and no votes were taken.
17. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and Schedule B
Action(s):
Motion to approve Schedule A and Schedule B as attached passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
18. Discussion and possible action to approve Newcastle Association of Support Personnel negotiations
Action(s):
Motion to approve Newcastle Association of Support Personnel negotiations passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
19. Adjournment
Action(s):
Action to adjourn at 9:24pm passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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