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May 12, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members.
Action(s):
Motion to recess for 10 minutes to work on technical difficulties passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
Discussion:  Recessed at 6:13pm for technical difficulties and reconvened at 6:25pm.
2. Outstanding Service or Achievement Awards
Discussion:  Ms. Hau wanted to recognize the Volunteers and Child Nutrition Employees for their hard work and dedication in serving our students during this time. She thanked them for all the time and effort they had put into taking care of our community and students.
3. Receive bids, consider, and award the District's $5,570,000 General Obligation Building Bonds, Federally Taxable Series 2020, to the successful purchaser.
Attachments: (1)
Action(s):
Motion to award to The Baker Group as the low bidder passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Robinson reported on Bonds being rated by S&P as A+ and thanked Jeff for his efforts in helping this happen. He received three bids and the board awarded the bond to the lowest bidder - The Baker Group.
4. Possible consideration and vote to approve a resolution providing for the issuance of the $5,570,000 General Obligation Building Bonds, Federally Taxable Series 2020, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.
Attachments: (3)
Action(s):
Action to approve resolution providing for the issuance of the $5,570,000 General Obligation Building Bonds, Federally Taxable Series 2020, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
5. Discussion and possible action on the Consent Agenda:
Action(s):
Action to approve consent agenda 5A, with change of Dingee instead of Diffee on 5B and 5C passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
5.A. Agenda of Regular Meeting of May, 12, 2020
5.B. Minutes of Special Meeting of May 4, 2020
Attachments: (1)
5.C. Minutes of Special Meeting of April 14, 2020
Attachments: (1)
6. Public Input
Discussion:  No public input.
7. Superintendent and Staff Updates:  Before and After School Update; Budget Update; and COVID 19 Update
Discussion:  Before and After School Update: Ms. Hau reported that they have been looking at the YMCA; Latch Key and possibly doing it ourselves. Would like to bring proposals to the June Board Meeting. She has also visited with neighboring districts and they are not looking at partnering, and doing various things.
Budget Update: She also discussed the anticipation of budget cuts do to gross production shortfall. She has discussed with principals regarding reassigning staff and trying not to replace employees as they resign. Ms. Hau also discussed stimulus funds and trying to keep staff whole and maintain current services for the district. Activity funds have been frozen and we are looking at all requests.
COVID-19: Ms. Hau reported on next year and that there are many possibilities regarding what that will look like, from distance learning days to regular classes and any combination. She will keep the board updated as she continues to have conversations with the state department and various entities. She would like to continue to have parent chats and all work together to help our community. Ms. Hau will continue to research liability issues with the pandemic and report back to the board.
8. Board Reports
Discussion:  Mr. Dingee wanted to thank everyone from all areas of the district for their efforts and the continual smile on their faces through this time. Mr. Knowles reported on CSI and how they are continuing to make progress and excited for the report to come before the board. He also wanted to lift up Ms. Hau and her leadership team and the quick response they are giving patrons. He appreciated Mr. Landes' work on the bond ratings and Ms. Ferguson's efforts on distant learning, along with the other duties they continue to do.
9. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Action to approve the Financial Consent Agenda passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
9.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
9.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
9.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
9.D. Monthly payroll and extra duty disbursement
Attachments: (1)
9.E. Purpose of Activity Fund Accounts
9.F. Revenue Analysis-General Fund
Attachments: (1)
9.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
9.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
9.I. Treasurer’s Report
Attachments: (1)
9.J. 2020-2021 Temporary Appropriations
Attachments: (1)
10. New Business
Discussion:  No new business
11. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; and Superintendent Evaluation; pursuant to 25 O.S. Section 307 (B)(1).
12. Vote to convene or not to convene in executive session
Action(s):
Action to convene in Executive Session at 7:54 pm passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
13. Return to Open Session.
Discussion:  Returned to Open Session at 9:04 pm. Ms. Hau, Mr. Dingee, Ms. Elcyzyn, Ms. Dalton, Mr. Maker and Mr. Knowles were present and no votes were taken.
14. Discussion and possible action to approve employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive
Action(s):
Action to approve employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A with the amendment of reassignments, passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
15. Adjournment
Action(s):
Action to adjourn at 9:09pm passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
Discussion:  Parade for graduates will be on Thursday and the board has an opportunity to be present and have their photo taken with the Seniors at 6:00 pm.
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