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May 4, 2020 at 10:30 AM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Superintendent Report
2.A. Update on after school program
Discussion:  Ms. Hau spoke on Right-At-School leaving and that they are looking at all options to get the best care for our children. Mr. Knowles would like a statement on social media to let patrons know the school is aware and working on a solution for next school year. Ms. Elcyzyn questioned summer school program not being available this summer and Mr. Dingee requested we look at what surrounding schools are doing, for possibly a type of combined summer program or if our patrons could attend if room allowed. Ms. Hau has been reaching out to schools around the district for ideas.
2.B. COVID 19 Update
Discussion:  Ms. Hau reported the last day of Distance Learning will be May 12th, the teachers will finalize and wrap up by May 15th, and drop off and pick up for student items will be May 18th through May 21st. Ms. Ferguson is working on a pickup/dropoff plan. She also stated that Newcastle will have some form of Distance Learning for 20/21 school year and we will know more as we see what COVID-19 regulations and requirements are. On graduation, Ms. Hau reported, Ms. Beer and faculty are looking at options and planning some type of graduation with Seniors as well as a more typical graduation at a later date. Ms. Hau also commented she and her leadership team are looking at budget cuts the state is predicting and they are making plans accordingly.
3. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, and Schedule B, inclusive; pursuant to 25 O.S. Section 307 (B)(1). Executive Session will be held via videoconference with Gary Knowles, President; John Maker, Vice President; Valory Dalton, Clerk; Jeff Dingee, Member; Tiffany Elcyzyn, Member; and Melonie Hau, Superintendent
4. Vote to convene or not to convene in executive session
Action(s):
Action to not convene in Executive Session passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
5. Return to Open Session
6. Discussion and possible action to approve employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and Schedule B inclusive.
Action(s):
Action to approve Schedule A and Schedule B as attached passed with a motion by Ms. Valory Dalton and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
7. Discussion and possible action to appoint an Encumbrance Clerk.
Action(s):
Action to appoint Ms. Lynda Chmil as Encumbrance Clerk passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
8. Adjournment.
Action(s):
Motion to adjourn at 11:13 am passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
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