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April 14, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Discussion and possible action on the Consent Agenda:
Action(s):
Action to approve consent agenda with a change to 2a Minutes of 3/10/2020. Item 6 on the last sentence to be completed with "under the direction of Ms Hau and her leadership team". passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
2.A. Minutes of Regular Meeting of March 10, 2020
Attachments: (1)
2.B. Minutes of Special Meeting of March 18, 2020
Attachments: (1)
2.C. Minutes of Special Meeting March 26, 2020
Attachments: (1)
3. Superintendent Report
Discussion:  Ms. Hau reported on the progress of video/facebook meetings, providing lunch during the shut down, and how the virtual learning was working and the future use of the tools that we are putting in place. She gave an update on the strategic plan that a group had put together a rough draft that she is going to visit with stakeholders to gain input and would like to bring it to the board in June. Mr. Dingee was proud of the way the lunch distribution had gone and Mr. Knowles appreciated everyone's efforts to get things working during this time.
4. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Action to approve the Financial Consent Agenda passed with a motion by Ms. Valory Dalton and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
4.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
4.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
4.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
4.D. Monthly payroll and extra duty disbursement
Attachments: (1)
4.E. Purpose of Activity Fund Accounts
4.F. Revenue Analysis-General Fund
Attachments: (1)
4.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
4.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
4.I. Treasurer’s Report
Attachments: (1)
5. Possible consideration and vote to approve or not approve a Resolution authorizing the sale of a portion ($5,570,000) of the District's General Obligation Bonds approved by the voters on December 8, 2009, and setting forth the following items:
     A.  Fixing the amount of bonds to mature each year.
     B.  Fixing the time and place the bonds are to be sold.
     C.  Authorizing the Clerk to give notice of said sale as required by law.
Attachments: (2)
Action(s):
Motion to approve resolution as written passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
6. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, and Schedule B, inclusive; pursuant to 25 O.S. Section 307 (B)(1). Executive Session will be held via videoconference with Gary Knowles, President; John Maker, Vice President; Valory Dalton, Clerk; Jeff Dingee, Member; Tiffany Elcyzyn, Member; and Melonie Hau, Superintendent
7. Vote to convene or not to convene in executive session
Action(s):
Action to convene in Executive Session at 6:43pm passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Jeff Dingee.
No Action(s) have been added to this Agenda Item.
8. Return to Open Session.
Discussion:  Returned to Open Session at 7:52pm. Ms. Tiffany Elcyzyn, Mr. Jeff Dingee, Ms. Valory Dalton, Mr. John Make,r Mr. Gary Knowles, and Ms. Melonie Hau were in attendance and no votes were taken.
9. Discussion and possible action to approve employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, and schedule B inclusive
Action(s):
Motion to approve (Schedule A and Schedule B) as attached passed with a motion by Mr. Jeff Dingee and a second by Ms. Tiffany Elcyzyn.
No Action(s) have been added to this Agenda Item.
10. Adjournment.
Action(s):
Motion to adjourn at 7:57pm passed with a motion by Mr. Jeff Dingee and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
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