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February 11, 2020 at 6:00 PM - Newcastle Board of Education Regular Meeting

Minutes
1. Call to Order and Roll Call of Members.
2. Outstanding Service or Achievement Awards
Discussion:  Elementary - Terri Scott Introduced Ms. Hahn and Mr. Franklin who presented 21 of the Invention Fair Winners with certificates. There were about 156 entries.
3. Discussion and possible action on the Consent Agenda:
Action(s):
Action to approve consent agenda passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
3.A. Agenda of Regular Meeting of February 11, 2020
3.B. Minutes of Regular Meeting of January 14, 2020
Attachments: (1)
3.C. Minutes of Special Meeting of January 30, 2020
Attachments: (1)
3.D. FCCLA instructor, Alisha Duncan request an overnight stay in Stillwater, OK on March 25-27 for their competitions.
Attachments: (1)
3.E. Mr. Zach Hale request permission to stay overnight with those who qualify for the High School State Wrestling Tournament on February 27, 28 and 29 in Oklahoma City.
Attachments: (1)
3.F. FY21 School Calendar
Attachments: (1)
4. Public Input
Discussion:  No Public Input
5. Superintendent and Staff Updates:
Discussion:  Ms. Ferguson reported on Federal Programs.
6. Board Reports
Discussion:  Mr. Knowles commented on the educators, students and community for their outreach during the recent tragedy.
7. Discussion and possible action regarding Financial Consent Agenda
Action(s):
Action to approve the Financial Consent Agenda passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
7.A. General Fund 11 Encumbrances and Change Orders
Attachments: (1)
7.B. Building Fund 21 Encumbrances and Change Orders
Attachments: (1)
7.C. Bond Fund 39 Encumbrances and Change Orders
Attachments: (1)
7.D. Monthly payroll and extra duty disbursement
Attachments: (2)
7.E. Purpose of Activity Fund Accounts
Attachments: (1)
7.F. Revenue Analysis-General Fund
Attachments: (1)
7.G. Revenue Expenditure Summary-Athletic
Attachments: (1)
7.H. Revenue-Expenditure Summary-Non Athletic
Attachments: (1)
7.I. Treasurer’s Report
Attachments: (1)
7.J. FY20 Supplemental Appropriation #1 
Attachments: (1)
8. New Business
Discussion:  No new Business
9. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; and Assistant Superintendent Contract; pursuant to 25 O.S. Section 307 (B)(1).
10. Vote to convene or not to convene in executive session
Action(s):
Action to convene in Executive Session at 6:40pm passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
11. Return to Open Session.
Discussion:  Returned to Open Session at 7:09 PM. Those in executive session were Kristi Ferguson, Valory Dalton, John Maker, Gary Knowles and no votes were taken.
12. Discussion and possible action to approve employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive
Attachments: (1)
Action(s):
Action to approve Schedule A as attached passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action on Assistant Superintendent Contract
Action(s):
Motion to approve Assistant Superintendent contract passed with a motion by Mr. John Maker and a second by Ms. Valory Dalton.
No Action(s) have been added to this Agenda Item.
14. Adjournment
Action(s):
Action to adjourn at 7:12pm passed with a motion by Ms. Valory Dalton and a second by Mr. John Maker.
No Action(s) have been added to this Agenda Item.
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